RMSR_RFP_Attachment_3.docx

This is an RFP attachment form for the Solano County Records Management System (RMS) procurement in California, designed to document key team member experience. The form requires vendors to provide detailed information for up to three team members, including their associated agency or firm name, business and mailing addresses, contact person details, telephone and email information, service descriptions, and dates of service provision. The form is reproducible to accommodate additional team members beyond the three standard sections provided. This attachment supports the broader RFP #958-0915-26, which seeks a comprehensive, cloud-based SaaS solution to replace the county's current document recording, indexing, and management system. The mandatory pre-proposal conference is scheduled for October 28, 2025, at 10:00 am, with proposal submissions due by December 12, 2025, at 5:00 pm. The contract term runs from May 1, 2026, through April 30, 2029, with potential renewal options for two additional one-year terms.

The county has established a maximum budget of $1,000,000 for the three-year contract period. Evaluation criteria weight vendor qualifications at 30 percent, scope of work at 30 percent, and interviews/presentations at 20 percent. Vendors must be Attorney General-certified Electronic Recording Delivery System providers and maintain security certifications including SOC 2 Type II and ISO 27001. The county demonstrates a preference for local contractors and consultants, though no explicit set-aside designations for disadvantaged enterprises are outlined in the documentation. The RMS must integrate with existing county systems and the SECURE electronic recording delivery system while supporting 99.99 percent uptime and data residency within the United States. No incumbent vendor is identified in the available documentation, and funding may be contingent upon state budget approvals and federal government allocations.