RMSR_RFP_Attachment_3.docx

This is a Key Team Member Experience form attachment for a Records Management System Request for Proposal issued by Solano County, California. The form is designed for vendors to document the relevant experience of key team members who will support the proposed project. Vendors must complete the form by providing details for each team member, including the agency or firm name, business and mailing addresses, contact information, a description of services provided, and the dates of service. The form allows vendors to reproduce and submit multiple instances as needed to comprehensively demonstrate team qualifications. This submission requirement aligns with the RFP's evaluation criteria that allocates 30 percent of the scoring to vendor qualifications. The mandatory pre-proposal conference is scheduled for October 28, 2025, at 10:00 am, with proposal submissions due by December 12, 2025, at 5:00 pm.

The Records Management System project is a three-year contract with an estimated maximum budget of $1,000,000, beginning May 1, 2026, and terminating April 30, 2029, with potential renewal options for two additional one-year terms. Vendors must be Attorney General-certified Electronic Recording Delivery System providers and maintain security certifications including SOC 2 Type II and ISO 27001. The RFP evaluation criteria allocate 30 percent to scope of work and 20 percent to interviews and presentations. Funding is contingent upon state budget approvals and federal government fund allocations. The target go-live date is June 30, 2027, with mandatory deliverables including data migration, system configuration, comprehensive training, and ongoing maintenance. No specific set-aside designations for disadvantaged enterprises are outlined, though the county demonstrates a preference for local contractors and consultants. The current incumbent vendor is not identified in the documentation.