RFQ_Notice_of_Award.pdf

This is a Notice of Award issued by Brevard County Purchasing Services for RFQ-5-26-01, a Tourism Public & Media Relations Services contract awarded to MMGY Global, LLC of Overland Park, Kansas. The solicitation sought a qualified public relations and media relations firm to develop and implement a comprehensive travel media relations program for Florida's Space Coast Office of Tourism (SCOT). The services included media placement, press release distribution, media pitching, familiarization tour coordination, influencer vetting, and crisis communication support. The RFQ evaluation criteria assessed agency background and qualifications, approach and services, tourism experience and proven performance, personnel qualifications, and client references. The mandatory question deadline was January 27, 2026, with sealed proposal submissions due February 3, 2026 at 11:00 a.m. The award was approved on April 3, 2026, and the contract is effective for four years from the date of execution through September 30, 2030, with one year renewal options available.

The awarded contract specifies negotiated rates rather than a fixed price amount and is structured as an indefinite delivery/indefinite quantity (IDIQ) agreement with individual task orders to follow. MMGY Global, LLC was selected by a committee consisting of Laura Beebe, Meagan Happel, and Rachel Horst. The vendor must provide a certificate of insurance, performance and payment bonds as required, and complete a W-9 form. The contract requires specific insurance coverages including cyber liability insurance of $5,000,000 per claim and professional liability insurance of $2,000,000 per claim, with continuous coverage maintained for four years following contract termination. Brevard County reserves the right to conduct negotiations with the top-ranked firm and sequentially with subsequent ranked firms if initial negotiations are unsuccessful and is not exclusive to this contractor.