Public_Meeting_Notice_Presentations.pdf
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- Attached to
- Tourism Public and Media Relations Services
- Solicitation number
- RFQ-5-26-01
- Issued by
- Brevard County, Florida
About this file
This is a Public Meeting Notice for presentations related to a Request for Qualifications (RFQ) issued by Brevard County Purchasing Services in Florida for Tourism Public and Media Relations Services. The Selection Committee meeting is scheduled for Tuesday, March 24, 2026 at 10:00 AM at the Brevard County Government Center in Viera, Florida. Four short-listed firms have been invited to present: The Butin Group, Inc. dba Butin PR (10:00-10:20 AM), MMGY Global, LLC (10:40-11:00 AM), Paradise Advertising & Marketing, Inc. (11:20-11:40 AM), and TJM Communications, Inc. (12:00-12:20 PM). Each presentation is limited to a maximum of 20 minutes with an additional 5-minute question and answer session. Firms may utilize audio-video presentation materials and distribute handouts. The original RFQ submission deadline was February 3, 2026, with a mandatory question deadline of January 27, 2026. The resulting contract will commence upon full execution and continue through September 30, 2030, allocated at 90 monthly hours to be negotiated.
The contract is structured as an indefinite delivery/indefinite quantity (IDIQ) agreement with individual task orders specifying detailed scopes of work, deliverables, timelines, and firm-fixed pricing. Evaluation criteria assess agency background and qualifications (25 points), approach and services (25 points), tourism experience and proven performance (20 points), personnel qualifications (10 points), and references (20 points). Firms must provide proof of E-Verify registration, carry cyber liability insurance of $5,000,000 per claim and professional liability insurance of $2,000,000 per claim, and maintain continuous coverage for four years post-contract termination. The County reserves the right to conduct negotiations with the top-ranked firm and sequentially with subsequent ranked firms if negotiations prove unsuccessful. No specific budget range is stated, though the contract includes an annual guaranteed maximum payment amount to be specified by the County. The County is not exclusive to this contractor and may employ other agencies as deemed appropriate.
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Florida’s Space Coast
Purchasing Services Telephone (321) 617-7390 2725 Judge Fran Jamieson Way, Suite C303 Facsimile (321) 617-7391 Viera, FL 32940
PUBLIC MEETING NOTICE – PRESENTATIONS
Pursuant to Section 286.011, Florida Statutes, notice is hereby given that the Board of County Commissioners Purchasing Services will be holding a Selection Committee meeting regarding RFQ- 5-26-01 Tourism Public and Media Relations Services. The meeting will convene on Tuesday, March 24, 2026 at 10:00 AM at the Brevard County Government Center in the Florida Room, 2725 Judge Fran Jamieson Way, Bldg. C, Viera, FL 32940.
The Selection Committee will meet for presentations with the short-listed firms, limited to twenty (20) minutes and a five (5) minute question and answer session. The order of the anticipated times of presentations are as follows:
The Butin Group, Inc. dba Butin PR 10:00 AM – 10:20 AM MMGY Global, LLC 10:40 AM – 11:00 AM Paradise Advertising & Marketing, Inc. 11:20 AM – 11:40 AM TJM Communications, Inc. 12:00 PM – 12:20 PM
Protocol for Presentations:
• Presentations will be a maximum of 20 minutes.
• Audio-video presentation material is allowed.
• Handouts may be distributed.
Per Florida Statute, the portions of this meeting in which the firms present and the committee asks questions of the proposers related to their proposal response will not be open to the public.
If a person desires to appeal any decision made by this Committee with respect to any matter considered at this meeting, such a person will need a record of the proceedings and that, for such proposals, such person may need to ensure that a verbatim record of the proceedings is made, at his/her own expense, which record includes testimony and evidence upon which any such appeal is based.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statute, persons needing special accommodations or an interpreter to participate in the proceeding, please notify Purchasing Services no later than forty-eight hours prior to the meeting at 321-617-7390.
Notice Posted:
Brevard County Website VendorLink
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