Public_Meeting_Notice.pdf

This is a Public Meeting Notice issued by Brevard County Purchasing Services in Florida regarding a Selection Committee meeting for RFQ-5-26-01 Tourism Public and Media Relations Services. The meeting will be held on Friday, February 20, 2026 at 1:00 PM at the Brevard County Government Center in Viera, Florida, with contractor attendance highly encouraged. The Request for Qualifications solicits proposals from qualified public relations and media relations firms to develop and implement a comprehensive travel media relations program for Florida's Space Coast Office of Tourism (SCOT). Required services include media placement, press release distribution, media pitching, familiarization tour coordination, influencer vetting, and crisis communication support. The mandatory deadline for questions was January 27, 2026 at 5:00 p.m., with sealed proposal submissions due February 3, 2026 at 11:00 a.m. Proposals must be submitted in triplicate hard copies plus one electronic USB copy to Brevard County Purchasing Services. The resulting contract will commence upon full execution and continue through September 30, 2030, with 90 monthly hours to be negotiated.

Evaluation criteria allocate 25 points for agency background and qualifications, 25 points for approach and services, 20 points for tourism experience and proven performance, 10 points for personnel qualifications, and 20 points for references. Proposers must demonstrate robust media relationships, past coverage placements, case studies, and provide a minimum of three client references for comparable work completed within the last five years. Required insurance includes cyber liability coverage of $5,000,000 per claim and professional liability insurance of $2,000,000 per claim, with continuous coverage maintained for four years post-contract termination. Firms must provide proof of E-Verify registration and complete affidavits regarding foreign influence, scrutinized companies, and human trafficking. The contract will be structured as an indefinite delivery/indefinite quantity (IDIQ) agreement with an annual guaranteed maximum payment amount to be specified by the County. No specific set-asides are designated, and the County reserves the right to negotiate with the top-ranked firm and sequentially with subsequent ranked firms if needed. The County is not exclusive to this contractor and may employ other agencies as deemed appropriate.