RFQ_Names_Only_Tab.pdf

This document is a Names Only tab from a Request for Qualifications (RFQ) issued by Brevard County, Florida for Tourism Public and Media Relations Services to support Florida's Space Coast Office of Tourism (SCOT). The RFQ solicits proposals for comprehensive travel media relations program services, including media placement, press release distribution, media pitching, familiarization tour coordination, influencer vetting, and crisis communication support. The mandatory question deadline was January 27, 2026 at 5:00 p.m., with sealed proposal submissions due February 3, 2026 at 11:00 a.m. Proposals were required in triplicate hard copies plus one electronic USB copy submitted to Brevard County Purchasing Services. The resulting contract will commence upon full execution and continue through September 30, 2030, with 90 monthly hours to be negotiated. Ten vendors submitted proposals for evaluation: Aqua Marketing & Communications, Inc. (St. Petersburg, FL); Birdsall, Voss & Associates, Inc. dba BVK (Milwaukee, WI); The Butin Group dba Butin PR (St. Simons Island, GA); JGM Public Relations, LLC (Orlando, FL); MMGY Global, LLC (Overland Park, KS); Paradise Advertising & Marketing, INC. (St. Petersburg, FL); TJM Communications, Inc. (Winter Springs, FL); Upscale Events by Mosaic, Inc. dba The Mosaic Group (West Palm Beach, FL); and Zapwater Communications, Inc. (Coral Gables, FL).

The evaluation criteria assess agency background and qualifications (25 points), approach and services (25 points), tourism experience and proven performance (20 points), personnel qualifications (10 points), and references (20 points). Proposing firms must demonstrate robust media relationships, past coverage placements, case studies, and provide a minimum of three client references for comparable work completed within the last five years. The contract structure will be an indefinite delivery/indefinite quantity (IDIQ) agreement with individual task orders specifying detailed scopes of work, deliverables, timelines, and firm-fixed pricing. Specific insurance requirements include cyber liability insurance of $5,000,000 per claim and professional liability insurance of $2,000,000 per claim, with continuous coverage maintained for four years post-contract termination. Proposing firms must provide proof of E-Verify registration and complete multiple affidavits regarding foreign influence, scrutinized companies, and human trafficking. The County reserves the right to negotiate with the top-ranked firm and sequentially with subsequent ranked firms if initial negotiations are unsuccessful, and the County is not exclusive to this contractor and may employ other agencies as deemed appropriate.