RFQ - B1990 Facility Management Services Revision.docx

26 August 2026

REQUEST FOR QUOTATION (RFQ)

Requirement: FY27 B1990 Facility Management Services Solicitation #: FA440726QTW15 Contracting Activity: 375th CONTRACTING SQUADRON Scott AFB, IL 62225-5015

Government Representative: Nicholas Weiss – Contracting Officer Phone – 618-256-9288 nicholas.weiss.5@us.af.mil

Tymera Washington – Contract Specialist Phone – 618-256-4475 tymera.washington@us.af.mil

Requesting a quote for the services listed below. This RFQ for B1990 Facility Management Services is being procured utilizing NAICS 561210 (Facilities Support Services) which has a Small Business Size Standard of $47M and PSC Code Z1AA (Maintenance of Real Property). From this RFQ, a single award will be made. This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Please provide a quote for the services listed below by 14 September 2026 @ 10:00 AM CST. To be eligible for award, your organization must maintain an active registration in SAM.gov.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation that will be posted for this requirement. Offers are being requested and a separate written solicitation will not be issued.

Currently, funds are not available, and the government may cancel this combined synopsis/solicitation at any time if funds do not become available. If funds become available, the government intends to issue an award to the offeror who supplied the successful offer and is deemed responsive in accordance with RFO subpart 9.1. Award will be contingent upon the availability of fiscal year 2027 funds.

Overview: Under the following purchase request, 375 CONS intends to procure non-personal services which include all personnel, labor, tools, equipment, parts, and supervision necessary to perform comprehensive facility management services for Building 1990 at Scott AFB, IL. This contract also includes routine preventative maintenance, unscheduled emergency repairs, and demand maintenance to ensure the facility and its critical systems operate in strict compliance with all applicable building codes and life-safety standards.

Period of Performance: Period of Performance (PoP) is 01 Oct 2026 - 30 Sept 2031.

Site Visit (Optional): A site visit will be conducted on 01 September 2026 @ 9:00 AM CST. For getting access to the base, please email nicholas.weiss.5@us.af.mil with the first and last names of members attending, no later than 48 hours prior to the site visit date. From that point, we can submit your pass to the Visitors Center which you’ll be able to pick up on the day of the site visit. Note- Visitor Center now requires a Real ID driver’s license. If member does not have a Real ID, they can provide a Non-Real ID driver’s license with a certified (no copies) passport, birth certificate, or social security card. Once vendors provide the required information, upon gaining access to Scott AFB, vendors will meet outside 201 E. Winters St. Bldg. 50 on Scott AFB, IL. From building 50, we will drive to the location of this project/requirement. Note – please get to the base 20-30 minutes before the site visit to ensure a timely site visit where we aren’t waiting for folks at the Visitor Center as it takes time to get processed.

CLIN Structure/Pricing

375 CONS will first award a single Requirements Contract to the awarded contractor which will have a ordering period from 01 October 2026 – 30 September 2031 for this service with the following CLIN structure.

Note – The T&M CLINs are established to support non-routine services that are within the general scope of the contract but are not covered by the recurring maintenance schedule. Individual task orders may be issued against these CLINs for facility work at Building 1990 that is not specifically forecasted by the Government or included in the initial task order for FFP Operations & Routine Maintenance.

Following the awarding of the Requirements Contract, a task order will be issued to the awarded contractor for a Base Year and 4 Option Years. The CLIN structure will be the following:

Please quote your Company’s Unit Price and Total Price in the columns below.

Part 1: Firm-Fixed Price Schedule

FFP Operations & Routine Maintenance (PoP: 01 Oct 2028 – 30 Sep 2029)

FFP Operations & Routine Maintenance (PoP: 01 Oct 2029 – 30 Sep 2030)

Part 2: T&M Fully Burdened Labor Rate Schedule

Instructions: Provide a fully burdened hourly rate for both the "Proposed Total Burdened Rate" and the "Proposed Overtime Rate" for each labor category listed below. The Government will multiply your proposed rates by the "Estimated Hours" and "Estimated O/T Hours" shown below to calculate the "Total Evaluated Labor Cost" for this CLIN for price evaluation purposes only. These hours are estimates for evaluation and are not a guarantee of work.

RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm until 1 October 2026 unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(d) Contract award. The Government intends to evaluate offers and award a contract without interchanges with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct interchanges, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(End of provision)

ADDENDUM TO RFO 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

The following is tailored to this acquisition and is hereby added via addendum. To assure timely and equitable evaluation of the quote, the offeror shall follow the instructions contained herein. The offeror is required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offeror being ineligible for award. The offeror must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale in the cover letter.

1. GENERAL AND SUBMISSION INSTRUCTIONS

All questions regarding this RFQ must first be directed to the Contract Specialist, Tymera Washington, via e-mail at tymera.washington@us.af.mil, with the Contracting Officer, Nicholas “Dillon” Weiss, CC’d at nicholas.weiss.5@us.af.mil. The deadline for questions is 07 September 2026 at 9:00 AM.

Offers must be e-mailed to both above email addresses no later than the required quote due date and time specified in the solicitation block of the SF 1449. If electronic submission issues are encountered, contact Tymera Washington at 618-256-4475 or Nicholas “Dillon” Weiss at 618-256-9288

Only electronic copies shall be submitted in response to this solicitation. Indicate volume number, title, and use separate files to permit rapid location of information. The electronic copy of the quote shall be submitted in a format readable by the Microsoft (MS) Office suite of applications or as a standard PDF. Your email submission must be checked and determined to be "virus free" prior to submission. After receipt of your quote, the Contract Specialist or Contracting Officer will email a confirmation of receipt. If you do not receive a confirmation of receipt prior to the due date and time, you are encouraged to contact the CS and CO to ensure the quote was received.

This acquisition does not require certified cost or pricing data. However, if deemed necessary, the Contracting Officer may request other than certified cost and pricing data to make a price fair and reasonable determination. To avoid delays, the offeror is encouraged to submit documentation deemed appropriate to support the proposed solution and pricing.

Organizational Conflict of Interest (OCI): At the time of submitting a quote, the offeror must state affirmatively whether or not it has OCI issues and must submit an OCI Identification and Mitigation Plan with the quote if OCI issues exist. The Government-accepted OCI Identification and Mitigation Plan shall be incorporated by reference into any resultant contract. If no OCI exists, the offeror shall provide a statement stating no OCI exists.

SPECIFIC INSTRUCTIONS FOR QUOTE SUBMISSION

The offeror is required to submit the following volumes in response to this solicitation:

VOLUME 1 – ADMINISTRATIVE (COVER LETTER)

The Cover Letter shall include the Offeror’s points of contact with e-mail addresses and phone numbers who are authorized to contractually obligate the company, CAGE Code, UEI Number, and large/small business status/categories.

The Cover Letter must contain a statement that the company understands the requirements specified and will meet the performance standards and requirements therein.

The Cover Letter must also contain a statement that the company does or does not take exception to any of the requirements of this RFQ. Any exceptions shall be clearly outlined with supporting rationale.

Finally, the Cover Letter must provide the following administrative information:

· Expiration Date of Quote (must be valid through at least 01 October 2026)

· Proposed Payment Terms or Discount (i.e., Net 30, 1% 10 days)

· Performance Begin and Complete Dates

VOLUME 2 – FACTOR I: TECHNICAL PROPOSAL

Please provide a summary of your technical approach on how you will perform comprehensive facility management, operations, and maintenance services for Building 1990 at Scott AFB in accordance with the Performance Work Statement (PWS).

Offerors shall not simply copy and paste the information directly from the SOW, but rather shall provide their proposed solution and methodology for accomplishing the required service. Additionally, offerors shall indicate how their company plans to comply with the Limitations on Subcontracting, by indicating if they will self-perform 50% or more of the work or by providing their subcontractor.

The technical proposal should utilize Times New Roman font, 12 pt font sizing, with standard single spacing. The maximum length of the Technical proposal will be 10 pages. If the Technical proposal is over 10 pages, please contact the Contract Specialist and Contracting Officer.

The Technical Proposal must explicitly address the following elements:

Technical Plan: In accordance with the PWS, the offeror shall submit a detailed technical plan describing their technical methodology and approach to performing all requirements of the PWS. This plan must explicitly demonstrate how the offeror will maintain the facility's mechanical, electrical, plumbing, and structural systems to ensure continuous operational availability. Offerors shall indicate how their company plans to comply with the Limitations on Subcontracting, by indicating if they will self-perform 50% or more of the work or by providing their subcontractor.

· Emergency Response Strategy: The offeror shall outline an adequate plan demonstrating their ability to meet the strict response times required by the PWS for demand maintenance, specifically Priority 1 (Emergency), Priority 2 (Urgent), and Priority 3 (Routine) service calls.

· Personnel Qualifications: The offeror shall provide documentation demonstrating that all personnel performing maintenance possess the necessary and current licenses and certifications required by the PWS for the specialized trades (e.g., HVAC, electrical, plumbing). Submit copies of the relevant certifications.

· Program Management Submittals: As required by the PWS, the offeror shall provide a clear approach for how they will develop and execute the required Management Plan, Quality Control Plan, and Safety Plan, ensuring compliance with standard commercial building codes, OSHA regulations, and environmental rules (e.g., EPA Section 608).

VOLUME 3 – FACTOR II: PAST PERFORMANCE

The offeror must complete the Attachment 4 Past Performance Information (PPI)/Questionnaire Sheets. Provide three (3) past performance examples of recent and relevant work.

· Recent is defined as work performed within the past five (5) years.

· Relevant is defined as work involving comprehensive facility management, preventative and demand maintenance, and management of multiple skilled trades (e.g., HVAC, electrical, plumbing) of similar scope, magnitude, and complexity to this requirement.

For each example, complete a Past Performance Information Sheet (PPIS), which should include:

· Customer name and contact information

· Dollar value of the work performed

· Contract number (if applicable)

· Period of performance

· Brief description of the work performed

· Customer assessment of performance (e.g., CPARS rating, letter of recommendation, and point of contact willing to be interviewed)

In addition to the PPIs, offerors may submit no more than one (1) page of additional information for each of the three (3) past performance examples submitted.

VOLUME 4 – FACTOR III: PRICE

The offeror shall submit pricing by completing the pricing tables provided within the solicitation package (the CLIN structure and Pricing Worksheet). The proposed pricing must support the completeness and reasonableness of the proposed prices for all contract line-item numbers (CLINs) for the Base Year and all four Option Years.

The pricing information submitted shall fully support the PWS requirements for each element specified. Information shall be segregated by the performance periods and the total price for each CLIN as specified in the solicitation. Information shall also show the calculated Grand Total (Total Evaluated Price) representing the sum of the base period and all four option periods combined.

The extended amounts must equal the whole dollar unit price multiplied by the number of units (i.e., 12 months). All unit and total dollar amounts provided shall be rounded to the nearest dollar. All proposed pricing shall be inclusive of all costs necessary to perform the services described in the Performance Work Statement (PWS), including labor, specialized tools, diagnostic equipment, materials, transportation, and overhead.

VOLUME 5 – SOLICITATION PROVISIONS AND CONTRACT CLAUSES

The offeror shall submit completed copies of all standard solicitation provisions and contract clauses that require representations, certifications, or fill-in information from the offeror, unless those representations and certifications are fully completed and up-to-date within the offeror's SAM.gov profile.

Addendum to 52.212-2 Evaluation-Commercial Items (NOV 2021) Basis of Award:

Award will be made IAW commercial procedures (RFO Part 12) and the procedures specified in the Request for Quote (RFQ). The Government intends to award a single Firm-Fixed-Price contract to the responsible offeror (IAW RFO Subpart 9.1) whose proposal conforms to the solicitation's requirements and is judged to represent the best value to the Government.

This evaluation will be conducted using a phased approach.

· Phase 1: Evaluation of Technical Approach

· Phase 2: Evaluation of Past Performance and Price.

Note: If a contractor’s proposal receives a rating of Unacceptable on the Technical Approach Factor in Phase 1, their proposal will not be evaluated further in Phase 2, and they will be considered ineligible for award.

Evaluation Factors:

A. Factor 1 – Technical Approach (Phase 1):

The Government will evaluate the Technical Proposal on an Acceptable/Unacceptable basis. Offerors will be evaluated on their understanding of the requirement and the feasibility of their proposed solution.

· Acceptable: The submitted proposal is compliant with RFQ and SOW requirements.

· Unacceptable: The submitted proposal is non-compliant with RFQ and SOW requirements, rendering it ineligible for award due to the presence of deficiencies.

B. Factor 2 – Past Performance (Phase 2):

For all technically acceptable proposals, the Government will conduct a performance confidence assessment based on the recency, relevancy, and quality of the vendor's past performance.

In addition to the submitted Past Performance Information Sheets, the government reserves the right to use other sources of past performance information in determining a reliability rating. These sources include but are not limited to: CPARS, internet searches, Better Business Bureau, Google and other online reviews, etc.

· Step 1: Recency Assessment. A past performance reference is considered recent if the work was performed within five (5) years prior to the issuance date of this RFQ.

· Step 2: Relevancy Assessment. The Government will assess relevance based on scope, magnitude, and complexity compared to the SOW.

· Highly Relevant: The work performed was virtually the same as the SOW requirements.

· Relevant: The work performed was similar to the SOW requirements.

· Not Relevant: The work was not similar.

· Step 3: Performance Quality and Confidence Assessment. The Government will assign an overall confidence rating:

· High Confidence: Based on the vendor’s performance quality on recent and relevant efforts, the Government has a high degree of confidence that the vendor will successfully perform the required effort. The vendor's record indicates performance was of high quality.

· Adequate Confidence: Based on the vendor’s performance quality on recent and relevant efforts, the Government has a reasonable expectation that the vendor will successfully perform the required effort. The vendor's record indicates performance was of acceptable quality.

· Neutral Confidence: No recent and relevant performance record is available for review, or the record is so sparse that no meaningful confidence assessment can be made. This rating is not viewed favorably or unfavorably.

· Low Confidence: Based on the vendor’s performance quality on recent and relevant efforts, the Government has a low expectation that the vendor will be able to successfully perform the required effort. The record may indicate performance issues on one or more contracts.

C. Factor 3 – Price (Phase 2):

The Final Total Evaluated Price (F-TEP) will be calculated as the sum of the Offeror’s proposed prices for the base period and four 12-month option periods, plus the Government-calculated six-month Extension of Services (EOS). Offerors shall only submit pricing for the base period and the four option periods; offerors shall not submit pricing for the six-month extension of services under RFO 52.217-8. For evaluation purposes, the Government will calculate the EOS price internally by multiplying the Offeror's proposed monthly cost of Option Year 4 by six (IAW RFO 52.217-8). Evaluation of options does not obligate the Government to exercise them. The Government reserves the right to reject an offer if the Contracting Officer determines that the proposed price does not meet the criteria of completeness, reasonableness, and balance.

The Government will evaluate the price proposal to ensure it is:

· Completeness: The offeror's price and other supporting information will be evaluated to ensure continuity and traceability of prices to the proposed technical plan and between initial quotes and any revisions to it. The review will determine the adequacy of the offeror's quote in addressing and fulfilling the solicitation requirements.

· Reasonableness: The quote will be reviewed to determine the reasonableness of price and the offeror's understanding of and ability to perform the requirement. Price reasonableness will be determined through the use of competition. In the event adequate price competition is not received, the Contracting Officer will use one or more of the price analysis techniques described at RFO 15.404-1.

· Balance: In accordance with RFO 15.404, unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. All separately priced line items will be analyzed to determine if the prices are unbalanced. The offer may be rejected if the Contracting Officer determines the lack of balance poses an unacceptable risk to the Government.

Tradeoff Methodology:

Award will be made on a best-value tradeoff basis. The non-price factor of Past Performance is significantly more important than the Technical Approach (must be acceptable) and Price factors. That said, Technically Acceptable Quotes will be the only quotes that move to Phase 2. The Government reserves the right to award to a higher-rated, higher-priced offeror where the past performance advantages offered are determined to be worth the additional price. A contract will be awarded to the offeror who is deemed responsible IAW RFO Subpart 9.1, whose proposal conforms to the solicitation requirements, and is judged to represent the best value to the Government. In the event that multiple offerors receive equal past performance ratings, price will be the determining factor.

General Considerations & Interchanges:

The proposal must comply in all material respects with the requirements of law, regulations, and conditions set forth in the solicitation. To be eligible for award, the offeror must be determined responsible as defined in RFO 9.104-1. A written notice of award or acceptance of an offer furnished to the successful offeror shall result in a binding contract.

The Government reserves the right to conduct interchanges with offerors to clarify aspects of proposals, resolve minor deficiencies, or allow revisions (including price). The Government is not obligated to conduct interchanges and may award without them.

Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

(b)The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c)If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Lisa Gross, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618-229-0182, lisa.gross@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Contractor Access Air Force Installations

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405, and Air Force Personnel Security Program.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

Failure to comply with these requirements may result in withholding of final payment.

Attachment List:

RFQ Attachment 1 – B1990 Facility Management Performance Work Statement (PWS) RFQ Attachment 2 – Pricing Sheet RFQ Attachment 3 – Past Performance Information (PPI) Sheet RFQ Attachment 4 – Solicitation Provisions and Contract Clauses RFQ Attachment 5 – Service Contract Act (SCA) Wage Determination