RFQ Attachment 6 - Vendor QA (RFI Responses) (Updated).docx

1. Please provide the complete Government asset/equipment inventory for all systems and equipment within the contractor’s responsibility, including quantity, location, manufacturer, model, serial number, capacity, installation/age, current condition, warranty status/expiration, and current preventive-maintenance frequency. Please refer to the excel spreadsheet. This list represents equipment that is tracked by the government and is not exhaustive of all building systems.

2. Please clarify exactly which labor, parts, materials, consumables, tools, equipment rentals, subcontractor costs, and other direct costs must be included in the FFP Scheduled/Preventive and Routine Maintenance pricing, versus costs that are separately reimbursable under T&M, Demand Maintenance, Priority 1 Emergency, or reimbursable-parts funding. Scheduled maintenance, preventative maintenance and other work that requires on-going effort for sustainment is not reimbursable. Reimbursable costs are expenses associated with mechanical failures and unforeseen large scale requirements.

3. Please confirm whether recurring items such as filters, belts, lubricants, lamps, sealants, caulk, minor repair parts, kitchen PM parts, and similar consumables are included in the annual FFP price or reimbursed at cost. See #2.

4. Please provide the last three to five years of Building 1990 work-order history, PM history, emergency calls, Demand Maintenance orders, parts/material expenditures, major failures, deferred-maintenance items, and known deficiencies, preferably by trade/system. Unavailable.

5. For Demand Maintenance valued at $2,500 or less, please confirm whether labor is included in the annual FFP Routine Maintenance price or charged to a T&M/Demand Maintenance CLIN or task order, and explain the authorization and invoicing process. $2,500 includes labor and materials. In the event of a DM issue that appears to be greater than $2,500, the Contractor shall notify the COR prior to doing any work.

6. Please confirm whether the $2,500 threshold is based on total task value, labor only, parts only, or labor plus materials and subcontract costs. See #5.

7. Please explain the intended distinction among Routine Maintenance, Demand Maintenance, Over & Above, and New Work, including objective thresholds or examples for each category. Routine work requires minimal effort to correct, but cannot be ignored, such as a light bulb. Demand Maintenance is more significant in terms of effort and may require documentation and coordination with the facility manager. Over & Above is work that is neither Routine or Demand Maintenance. Examples of these are in Paragraph C.5. Objective thresholds have not been defined because similar types of work may require different amounts of effort based on the location within the building. The categorizing of work will be something that the Contractor, COR and facility managers can solve within the bounds of the PWS.

8. The PWS table of contents identifies C.5.5 as “New Work,” while the body identifies C.5.5 as “Services Not Included.” Please provide the correct/omitted New Work requirements and explain how New Work or minor alterations will be ordered and priced. The table of contents has been updated with the following, “C5.5 Services Not Included…”. “New Work” is not a separate work category. It’s use elsewhere is to describe work that is new.

9. Please complete or clarify the FAR 52.212-4 Alternate I provisions regarding reimbursable other direct costs, indirect costs, material handling, subcontract administration, and service subcontracts that may not correspond to a listed hourly labor category.

(1) Other Direct Costs (ODCs): ODCs are not established at the contract level. For any task order issued on a time-and-materials basis, all authorized ODCs (e.g., travel, special equipment) will be explicitly listed and priced as a separate line item within that specific task order. If no ODCs are authorized for a particular order, it will be stated as "None."

(2) Indirect Costs: The Government will not provide separate reimbursement for indirect costs such as material handling or subcontract administration. These costs are considered to be included in the fully burdened labor rates submitted in the Contractor's proposal.

10. For T&M work performed by a specialty subcontractor, please confirm whether reimbursement is based on the contract fixed hourly labor-category rate or the subcontractor’s actual invoiced labor cost, and explain how work is handled when no corresponding labor category exists. The COR defers to the CO. However, I’m under the impression that the work would be discussed and the price negotiated prior to starting work.

11. Please confirm the treatment of approved overtime, after-hours, weekend, and holiday labor under both FFP scheduled maintenance and T&M/Demand work. After-hours work will be approved by the COR.

12. Please confirm whether freight, shipping, disposal fees, lifts, cranes, rigging, specialty test equipment, permits, and similar direct costs are reimbursable on Demand/T&M work and identify the applicable CLIN or funding mechanism. Work exceeding $2,500 is reimbursable. The mechanism for payment will be via a CLIN.

13. Please confirm which categories of work are subject to Attachment 5 / Service Contract Labor Standards and which anticipated work will be treated as construction subject to a construction wage determination.

All Categories of Work will be under the Service Contract Labor Standards act as this is a service requirement.

14. Please provide the construction wage determination expected to apply to Demand Maintenance/New Work and clarify the anticipated treatment of RTU replacement, substantial roof repair, electrical receptacle installation, remodeling, piping replacement, switchgear replacement, and similar alteration work. All categories of work will be under the Service Contract Labor standards act. Any work that falls under construction will be taken up by the Construction Team @ Scott and/or we will cut a task order with construction clauses.

15. Please identify the intended SCLS classifications for specialty roofing, commercial-kitchen-equipment service, kitchen-hood cleaning, generator technicians, switchgear testing/calibration technicians, BAS/controls technicians, and other specialty occupations not expressly represented in Attachment 5 or the pricing schedule, and confirm whether SF-1444 conformance will be required. I’m not familiar with SCLS classifications. It’s been determined that there isn’t any commercial kitchen equipment in Bldg 1990. Nor is there a backup generator/switchgear. The PWS has been updated.

16. Please confirm the applicable Attachment 5 Health & Welfare fringe rate for this solicitation, including the effect, if any, of FAR 52.222-62 / EO 13706.

The applicable Health and Welfare (H&W) fringe benefit rate is $5.55 per hour as specified in Wage Determination No. 2015-5075, Revision 33, dated 30 July 2026. FAR 52.222-62, which implements Executive Order 13706 on Paid Sick Leave, is applicable to this contract. However, the paid sick leave benefit is a separate entitlement and does not alter the H&W rate. The H&W rate of $5.09 per hour mentioned in the wage determination applies only when compensating an employee for paid sick leave hours under EO 13706.

17. Please clarify the applicable measurement period and compliance methodology under FAR 52.219-14 for this requirements contract, particularly where individual Demand/New Work task orders may involve construction or specialty-trade construction.

Compliance Measurement: This is a services acquisition under NAICS 561210. Under FAR 52.219-14(e)(1), the prime contractor must self-perform at least 50% of the cost of contract performance incurred for personnel across the performance period.

Scope Boundary: Routine maintenance and repair tasks under Demand Maintenance remain service operations. However, any future requirement that alters, modifies, or constitutes new construction/capital improvement to real property falls outside the scope of this service contract. Such requirements will not be executed under this vehicle and will be procured separately as a dedicated construction acquisition subject to FAR Part 36 and Wage Rate Requirements (Davis-Bacon Act).

18. Please confirm whether offerors must identify all intended subcontractors in the quote and whether post-award substitution or addition of specialty subcontractors requires Contracting Officer approval. While it is not required it would immensely help your technical evaluation to list out the subcontractor. As for post-award substitution of subs, it is allowed; however, a notification that a change is occurring would be appreciated.

19. Please provide all available as-builts /site/floor/roof/architectural/structural/mechanical/electrical/plumbing drawings, equipment schedules, utility drawings, single-line diagrams, control drawings, and known modifications before the quote deadline. As Builts have been sent to Contracting.

20. Please provide all existing O&M manuals, manufacturer PM procedures, warranty documents, commissioning reports, TAB reports, current PM schedules, and prior inspection/testing reports for equipment included in the contract. Not available.

21. Please provide a current list of all known deficiencies, deferred-maintenance items, open work orders, failed/degraded equipment, pending replacements, active roof leaks, and other existing conditions the awardee will inherit. Unavailable.

22. At contract start, will the Government provide the incumbent/current asset database, PM schedule, equipment histories, work-order database, parts inventory, warranty records, keys, and other operational records to the awardee? Please also describe the transition period before full PM and emergency responsibility begins. The incumbent is no longer on site.

23. Please provide the complete RTU/HVAC equipment schedule, including quantity, manufacturer/model, tonnage, heating type/capacity, voltage/phase, refrigerant type/charge, filter and belt sizes/quantities, age, condition, warranties, and controls/BAS interface. Please refer to the excel spreadsheet for a list of equipment. This list represents equipment that is tracked by the government and is not exhaustive of all building systems. No additional information is available.

24. PWS C.5.2.3 states that the contractor shall anticipate replacement of up to three RTUs over five years. Please confirm whether the RTU equipment, labor, crane/rigging, curb adapters, electrical work, ductwork, controls integration, refrigerant, startup/testing, and disposal are included in FFP or separately ordered/funded. Any job/work order that exceeds $2,500 shall be funded separately and approved by the COR prior to starting work.

25. Please identify the existing Johnson Controls/BAS/energy-management platform, version, controllers, software/licensing requirements, remote-notification method, Government-furnished credentials, and whether the referenced “dial-up” emergency notification feature is currently operational. Unknown.

26. Please provide the boiler and chiller inventory, including manufacturer/model, capacity, fuel/refrigerant, age, condition, warranties, controls, required annual test procedures, and the most recent service/test reports. Please also define the required annual inspection/testing scope and acceptance criteria. Please refer to the excel spreadsheet for a list of equipment. This list represents equipment that is tracked by the government and is not exhaustive of all building systems. No additional information is available.

27. Please provide the roof type/system, manufacturer, membrane/material, total roof area by section, installation/replacement dates, warranty requirements, approved repair procedures, roof plans, insulation/deck information, drain/scupper quantities, and access/fall-protection information. Please refer to the excel spreadsheet for a list of equipment. This list represents equipment that is tracked by the government and is not exhaustive of all building systems. No additional information is available.

28. Please provide roof inspection reports, warranty records, leak/repair history, known active leaks, recurring problem areas, moisture scans if available, and existing roof deficiencies for at least the prior three years. Please refer to the excel spreadsheet for a list of equipment. This list represents equipment that is tracked by the government and is not exhaustive of all building systems. No additional information is available.

29. Please define the boundary between included roof maintenance/repair and the excluded “entire roof replacement,” including whether membrane sections, insulation, decking, flashing, penetrations, wet insulation, curbs, drains, and scuppers may be separately ordered as Demand Maintenance/New Work. Please refer to the PWS Paragraph C.1.2.b. Demand maintenance is capped at $2500 and will be issued under a separate delivery order.

30. Please confirm whether Priority 1 roof-leak response requires a qualified roofer physically at Building 1990 within one hour, or whether the prime contractor may arrive, stabilize/diagnose the condition, and subsequently mobilize the roofing subcontractor. A Priority #1 Demand Maintenance & Repair issue would become a lower Priority once the Contractor has “stabilized” the situation.

31. Please provide the complete commercial kitchen equipment inventory, including all trash compactors, ice machines, grease traps, dishwashers, ovens/steamers, walk-in freezers/chillers, and other equipment to be maintained, with manufacturer, model, serial, capacity, fuel/electrical requirements, age, condition, warranty, PM frequency, and maintenance history. Please refer to the excel spreadsheet for a list of equipment. This list represents equipment that is tracked by the government and is not exhaustive of all building systems. No additional information is available.

32. Please provide the number, dimensions, type, and configuration of kitchen hoods; associated exhaust fans and duct runs; cooking-line configuration; rooftop fan assemblies; access panels; and the date/report of the most recent hood cleaning. Please refer to the excel spreadsheet for a list of equipment. This list represents equipment that is tracked by the government and is not exhaustive of all building systems. No additional information is available.

33. Please define “Kitchen Hood Cleaning,” including whether it covers hood plenums, filters, grease ducts, access panels, exhaust fans, rooftop fan assemblies, grease containment, and cleaning certification/documentation, and identify the required standard/certification. Please refer to the excel spreadsheet for a list of equipment. This list represents equipment that is tracked by the government and is not exhaustive of all building systems. No additional information is available.

34. PWS C.5.2.1 includes the kitchen hood fire-suppression system in PM, while C.5.5 excludes fire-suppression sprinkler-system service and repair. Please confirm the exact inspection, testing, PM, recharge, repair, certification, and replacement responsibilities for the kitchen hood suppression system. It has been determined that there isn’t a hood fire suppression system in Bldg 1990. It has been further determined that the building wet pipe fire suppression system is included in the scope of work. The PWS has been updated.

35. Please provide the emergency generator and ATS inventory, including manufacturer/model, kW/kVA, voltage, fuel type/tank responsibility, age, runtime, batteries, transfer equipment, location, warranty, and maintenance history. Please define the annual generator test requirement, including whether load-bank testing and ATS transfer testing are required. Bldg 1990 does not have a back up generator. The PWS has been updated.

36. Please provide the switchgear/electrical distribution inventory and one-line diagram, including manufacturers/models, voltage, ampacity, breaker count, age, condition, arc-flash study/labels, prior testing reports, and available outage windows. Bldg 1990 does not have a back up generator and therefore does not have switchgear. The PWS has been updated.

37. Please define “switchgear cleaning and calibration,” including whether infrared scanning, insulation-resistance testing, breaker primary/secondary injection, trip-unit testing, torque checks, relay testing, or NETA-qualified testing is required, and identify any required qualifications/certifications. Bldg 1990 does not have a back up generator and therefore does not have switchgear. The PWS has been updated.

38. Please provide the plumbing asset inventory, including water heaters, pumps, fixtures, grease traps/interceptors, backflow preventers, sump/ejector pumps, and other maintainable equipment, with sizes/capacities and locations. Please also clarify whether grease-trap/interceptor pumping, cleaning, and waste disposal are included. Please refer to the Excel spreadsheet and drawings for a non-exhaustive list of equipment.

39. For Priority 1, please confirm whether the one-hour requirement means a qualified technician must physically arrive at Building 1990 within one hour of COR notification, arrive at the Scott AFB gate within one hour, or acknowledge/respond within one hour. The expectation is that the Contractor be on site at Bldg 1990 within the response time in the PWS. The COR may take in consideration delays caused by the Government. For instance, the gates may be backed up during real world events or military exercises.

40. Does the one-hour physical-response requirement apply to every specialty trade implicated in a Priority 1 event, or may the prime contractor’s qualified facility technician arrive within one hour, stabilize/diagnose the condition, and subsequently mobilize the applicable specialty subcontractor? The expectation is that the Contractor be on site at Bldg 1990 within the response time in the PWS. The COR may take in consideration delays caused by the Government. For instance, the gates may be backed up during real world events or military exercises.

41. Please explain the after-hours/emergency base-access process and confirm whether pre-cleared subcontractor employees may receive 24/7 access without waiting for Visitor Center business hours or an escort. Please provide Scott AFB Form 21, DBIDS/base-pass instructions, vehicle-pass instructions, processing lead times, and renewal procedures. The Scott AFB Visitor’s Center is not open 24/7. Therefore, Contractors who require 24/7 access will need to obtain an ID/CAC card during duty hours in advance. ID/CAC cards are valid for 1 year maximum and will need to be renewed after the award of each option year.

42. Please confirm whether there is a minimum resident/on-site staffing requirement during Building 1990 operating hours, or whether the contractor may meet the PWS using scheduled and on-call personnel as long as all response and performance standards are met. There is no requirement for on site staffing in the PWS. However, the Contractor may find it necessary to have person(s) on site during duty hours to meet response times as well as to perform other PWS requirements.

43. Please reconcile the identified hours in PWS C.5.7.5 and state the hours that define normal versus after-hours labor for this contract. Not including holidays and Government directed down days, operating hours for building occupants is Monday through Friday 6:00 AM to 6:00 PM. After-Hours is 6:00 PM to 6:00 AM. The verbiage in 5.7.5 is to make the Contractor aware that most of the occupants arrive at 7:00 AM and leave by 5:00 PM. Access within secure areas may be further limited than the stated “After-Hours”.

44. PWS C.5.2.1 includes elevators in Scheduled/PM work, while C.5.5 states that the Building 1990 elevator is completely serviced/maintained by others. Please confirm that the contractor has no elevator inspection, PM, repair, operation, testing, callback, or subcontract responsibility. The elevator is not included in this contract. The PWS has been updated.

45. Please identify the automated maintenance/work-order system the contractor is expected to use and whether the Government provides the CMMS account/license or the contractor must furnish its own. If contractor-furnished software is required, please provide required data fields, exports, cybersecurity, Government-access, retention, and turnover requirements. The Government will not provide a work order system for Bldg 1990. Work order field data requirements are located in the PWS.

46. Please provide the Government’s Quality Assurance Surveillance Plan, performance thresholds, inspection criteria, deduction/reperformance standards, and any performance metrics not already included in the PWS. Aside from the PWS requirement this data is not available.

47. Please provide all known asbestos, lead-based paint, mold, PCB, hazardous-material, refrigerant, and other environmental surveys/inventories applicable to Building 1990, and clarify responsibility for disposal of regulated/universal wastes associated with maintenance activities. Unknown.

48. Please identify all trade licenses and specialty certifications the Government requires for HVAC, electrical, plumbing, roofing, boiler/chiller, generator, switchgear testing, kitchen equipment, hood cleaning, carpentry, and painting personnel. Please refer to the references in the PWS for license and certification requirements.

49. Please provide any Government-generated site-visit photographs, equipment lists, attendee questions/answers, or other material technical information resulting from the September 1 site visit to all offerors by amendment. There were no photographs taken during the site-visit. Refer to the Excel spreadsheet for a non-exhaustive equipment list.

50. Can you provide the building specifications, including the building square footage and other relevant facility information. Please refer to the drawings of Bldg 1990.

51. Can you provide a complete building equipment/asset list identifying the systems and equipment that will be maintained under this contract. There were no photographs taken during the site-visit. Refer to the Excel spreadsheet for a non-exhaustive equipment list.

52. The RFQ states, “Offers must be e-mailed to both above email addresses no later than the required quote due date and time specified in the solicitation block of the SF 1449”. Is there a SF1449 for this solicitation, and if so, can you provide one? We can not locate it in Sam.Gov.

This was a typo. There is not a 1449 for this requirement. RFQ will be changed accordingly.

53. The RFQ states, “The maximum length of the technical proposal will be 10 pages. If the Technical proposal is over 10 pages, please contact the Contract Specialist and Contracting Officer”. What is the government going to accept as the page limit? If an offeror’s technical is greater than 10 pages and it is accepted by the government, other offerors that limited their response to 10 pages will most likely be at a disadvantage.

Valid point. We will keep plan on 10 pages not including certifications. RFQ will be amended to reflect this.

54. Are there controlled/restricted areas or escort requirements that could affect the one-hour Priority 1 response requirement? PWS C.6.18-C.6.21 The COR may take into consideration delays caused by the Government. For instance, the gates may be backed up during real world events or military exercises.

55. Will the contractor have direct badge access to the building or is there a 2nd security or badge the contractor needs to account for when having access to this building? Contractor personnel will be granted a badge for general access to common areas. Contractor personnel will require an escort to access secured areas within Bldg 1990.

56. Is a current asset/equipment list available, including age, make/model, warranty status and PM history? PWS C.1.3.3.3

57. Does the building have an available asset list?

58. Does the gov't have an available asset list?

59. How many RTU are on site?

60. How many mini-splits are on site?

56-60 - Please refer to the excel spreadsheet for a list of equipment. This list represents equipment that is tracked by the government and is not exhaustive of all building systems. No additional information is available.

61. Will the contractor receive full Johnson Controls BAS access, including software, licenses, passwords, programming capability? PWS C.5.4.3.1 The HVAC controls have not been identified. Per the HVAC Shop, the HVAC has standard Johnson Controls which are locally controlled. There’s also A laptop that’s used to check on the system.

62. Is there a BAS or BMS system tracker? Per the HVAC Shop, the HVAC has standard Johnson Controls which are locally controlled. There’s also A laptop that’s used to check on the system.

63. Please clarify authorization/funding for Demand Maintenance under and over $2,500, including when a separate task order is required. PWS C.1.2(b). The Contractor will notify the COR when there is a Demand Maintenance issue that will exceed the limit.

64. Will existing deficiencies identified at award be documented and treated separately from contractor-caused or recurring FFP maintenance? Existing deficiencies should be identified with the COR and confirmed with the CO to avoid blame being put on the contractor to start the contract. These deficiencies should then be discussed with the COR to determine how the work should be completed in accordance with the CLIN structure.

65. Would the gov't clarify the requirements for fire safety? Please refer to the Life Safety Code & other references listed in the PWS.

66. Does the Fire Extinguisher need to be accounted for in the FFP or is it billable when completed with no markup? C.5.2.1 Fire extinguishers are not part of this service contract.

67. Since the building is elevated, is there a crawl space and/or any work done under the building? Yes, there is a crawl space and the Contractor is responsible for it.

68. Is there a contractor performing services currently? The incumbent is no longer on site.

69. Are services currently done my CE? Unknown.

70. Can the Government provide prior-year work-order volumes by priority and after-hours call history? PWS C.5.4 Unknown.

71. Is there a current list of inventory available for the contractor to continue using? C.4.1.2.2 Please refer to the excel spreadsheet for a list of equipment. This list represents equipment that is tracked by the government and is not exhaustive of all building systems. No additional information is available.

72. Can the Government provide a complete commercial kitchen equipment inventory and recent maintenance history? PWS C.5.2.1 / C.5.10.3 The COR has been advised that there is no commercial kitchen equipment in Bldg 1990. The PWS has been updated.

73. Are specialty subcontracted annual boiler, chiller and generator inspections/testing fully included in the FFP recurring price? PWS C.5.2.7 The Contractor is responsible for all facility systems including the boiler, chiller. It has been determined that there isn’t a back up generator at Bldg 1990

74. Please confirm parts/materials/consumables are reimbursed at actual cost with no markup, including those used for routine maintenance. PWS C.4.1 Confirmed.

75. What roof repairs are considered routine recurring maintenance versus Demand Maintenance? PWS C.5.2.3 / C.5.5 Recurring maintenance occurs in regular intervals and should be scheduled. Demand Maintenance is an issue that happens outside of the normal timeframe and requires immediate attention/repair.

76. How will labor and equipment/material for the anticipated replacement of up to three RTUs be funded: FFP, Demand Maintenance, or separate task order? PWS C.5.2.3

Replacement of up to three (3) designated Roof Top Units (RTUs) will not be covered under routine Firm-Fixed-Price (FFP) operations or standard Demand Maintenance thresholds. It will be funded and executed via a separately negotiated Task Order / Modification utilizing the established contract pricing mechanisms.

77. What specific cleaning, calibration and testing is required, and what outage windows are typically available? PWS C.5.2.8 It has been determined that Bldg 1990 does not have switchgear. The PWS has been updated.

78. Is there a WO system available to track work? The Government Work Order/Work Task System will not be available to the Contractor.

79. Would you be able to provide images for the storage room we visited since phones were not allowed in the facility? No photography is allowed. Please refer to the drawings.

80. Would you be able to provide the thermostat make and model please? Thermostats –Johnson controls

81. Would the contractor advise if there is a dedicated workspace for the contractor in Building 1990 or another building on base? There is no space available for the Contractor in Bldg 1990.

82. Is there a pre-negotiated markup rate for subcontractor services? No.

83. Please confirm the anticipated award date/window given the dependency on FY27 funds.

The anticipated award date is 01 October 2026.

84. Will the Government consider extending the quote due date if answers to vendor questions post-date the questions deadline?

Yes. We want to give vendor’s ample time to process the answers we have submitted to the number of RFI’s we have received.

85. Will there be a second optional site visit window?

Negative due to the urgency of attempting to maximize the government’s FY27 money.

86. Will the Government provide attachments referenced in the RFQ in editable formats?

I will look to see where documents are not editable at the moments and make sure it is made available. If not able to view, please contact 375 CONS separately.

87. Confirm intent to issue a Requirements Contract followed by a Task Order with base + 4 option years.

yes, that is the intent.

88. Clarify initial $25,000 emergency services task order funding and process for incremental adds. PWS Section C.5.4.3.1.1

- what will happen is we will fund the Immediate Emergency Fund CLIN up to $25k initially when the contract is awarded to allow for the contractor to not have to wait for funding when an emergency occurs. It will be up to the COR, CO, and awarded contractor to track that whatever the work being done is does not blow $25k as the government does not authorize work without funding.

89. Confirm monthly price used for six‑month Extension of Services evaluation.

As stated in the RFQ, the Government will calculate the EOS price internally by multiplying the Offeror's proposed monthly cost of Option Year 4 by six (IAW RFO 52.217-8).

90. Are reimbursable parts/materials paid at cost with no markup, and are 3 quotes required above $2,500? PWS Section C.4.1 & C.4.1.3 The way we will handle this is by having you submit a quote to the CO. From there, if over $2,500 the CO and the COR will work together to determine the price fair and reasonable.

91. Confirm scope of HVAC, electrical, plumbing, elevators interface, roofing, kitchen hoods, and exclusions. PWS Section C.5.1 & C.5.2 This contract includes nearly 100% of the operations and maintenance of Bldg 1990. Exclusions are the elevator and fire alarm system. It’s also been determined that there is NOT a backup generator or the associated switchgear.

92. Clarify Johnson Controls EMS dial‑up alarm routing and allowable contractor phone addition. PWS Section C.5.4.3 Answer not available at this time.

93. Confirm Priority response objectives: Emergency 1hr, Priority 2 within 3 days, Priority 3 within 10 days. PWS Section C.5.4.3.1 Priority #1 = 1 hr per C.5.4.3.1. Priority #2 = 3 business day per C.5.4.3.2.2. Priority #3 = 10 business days per C.5.4.3.2.3. Priority #4 (awaiting scheduling/parts) = Coordinate with the COR per C.5.4.1.4

94. Validate building and occupant operating hours for scheduling outages. PWS Section C.6.2 Paragraphs C.6.2 and C.5.7.5 outline the normal work hours for Government personnel, hours that the Contractor can schedule servicing, and normal operating hours. It should be noted that Bldg 1990 may be occupied at any time by Government personnel.

95. Confirm switchgear cleaning/calibration must be after‑hours with COR‑approved outage. PWS Section C.5.2.8 It has been determined that there isn’t a back up generator nor the associate switchgear at Bldg 1990. The PWS has been updated.

Request current building asset registry with full nameplate data and warranty status. See Asset list tab for use. In addition if there are any equipment pieces to be turned over from prior contractor to awarded contractor, use spare parts, vehicle tabs to fill out please. PWS Section C.1.3.3.3 Please refer to the excel spreadsheet for a list of equipment. This list represents equipment that is tracked by the government and is not exhaustive of all building systems. No additional information is available.

96. Confirm expectation to replace up to 3 RTUs over the contract period and funding mechanism. PWS Section C.5.2.3 Demand Maintenance that exceeds $2500 will be funded under a separate delivery order.

97. Request active manufacturer warranties and contractor responsibility for enforcement. Also request current annual subcontractors utilized by current O&M provider. See subcontractor sheet. PWS Section C.5.6 Unknown.

98. Confirm work order content requirements and request CMMS export format. PWS Section C.1.3.2.1

99. Request two years of maintenance history including PM, demand calls, emergency logs, costs, etc. PWS Section C.1.3.2 Unknown.

100. Request prior contractor staffing plan / org chart with FTE counts and licenses. PWS Section C.1.4 The incumbent is no longer on site, therefore the information requested is not available.

101. Confirm LEADS background checks, CAC/DBIDS requirements, and annual AT/IA training. PWS Section C.6.5

All contractor personnel requiring base access must successfully pass a Law Enforcement Agency Data System (LEADS) background check. Base access credentials will be issued via the Defense Biometric Identification System (DBIDS); Common Access Cards (CACs) will not be issued unless specific IT/network access warrants it. Annual Antiterrorism (AT) Level I and OPSEC awareness training are mandatory for all on-site personnel.

102. Request current HAZMAT inventories, SDS, SPCC training schedule, ACM/PACM assessments. PWS Section C.1.9 The incumbent is no longer on site, therefore the information requested is not available.

103. Clarify reporting expectations for refrigerant handler certifications and universal waste reporting. PWS Section C.1.9.5 See references listed in the PWS for specific guidance on refrigerant handler certifications and universal waste reporting.

104. Please provide a list of all equipment that is included as part of this contract, including make, model, age, and location. If multiple units exist, please add quantity. Please refer to the excel spreadsheet for a list of equipment. This list represents equipment that is tracked by the government and is not exhaustive of all building systems. No additional information is available.

105. Are overhead doors included in this contract for preventative maintenance and demand maintenance? Overhead doors are included and may require both preventative maintenance and demand maintenance.

106. Is the lightning arrest system, located on the roof, included in this contract for preventative maintenance and demand maintenance? Lightning arresting systems are included and may require both preventative maintenance and demand maintenance.

107. Are the fire suppression, fire detection/alarm systems, and fire extinguishers included for preventative maintenance and demand maintenance? Fire suppression systems are included and may require both preventative maintenance and demand maintenance. The fire alarm system is by others. Fire extinguishers are by others.

108. Please provide the inspection frequency for the backflow preventor(s) and if a city or state permit must be pulled for the inspections. Unknown.

109. Is there an existing O&M manual for the equipment in the building, or is it the expectation that one will be developed as part of this contract? Not available.

110. Based on the PWS, the roofing system is included in this contract. Is there an existing warranty for the roofing system? If so, who holds the warranty and how many years remain? It’s believed to be that the roof warranty is expired.

111. The PWS mentions commercial kitchen equipment as being included in this contract. These pieces of equipment were not identified during the site walk. Please provide a list of these pieces of equipment in the overall equipment list. It’s come to my attention that there isn’t any commercial kitchen equipment in Bldg 1990. The PWS has been updated.

112. Will the Contractor be provided office space and parts/material storage space within B1990? There is no space available for the Contractor in Bldg 1990.

113. Please confirm the elevator is not included in this contract. C.5.1.1 states the elevators are included in the scope of work. The elevator is not included in this O&M contract.

114. When was the last 5-year inspection of the fire suppression and alarm system performed? Unknown. The fire alarm system is performed by others.

115. Is a 5-year inspection of the fire suppression and alarm system expected to be performed under this contract? The fire suppression system is part of this contract. The fire alarm system is not included in this contact.

116. The PWS states that the contractor shall anticipate replacing up to 3 RTU units during the contract period. Will these be handled as separate authorizations or should they be included in the base cost? Demand Maintenance that exceeds $2500 will be funded under a separate delivery order.

117. Please identify any know deficiencies, issues, or non-functioning equipment that will require immediate attention once the contract is awarded.

Answer not available at this time.

118. Is there a backup power generator associated with this contract? Bldg 1990 does not have a back up generator.

119. Should C.5.3.1.1 be included in the base price? Yes

120. Can you provide a list of demand services that have been executed over the last 3 years, including a description and priority level? The incumbent is no longer on site, therefore the information requested is not available.

121. Is the security system (access control and cameras) included in the scope? The security system is not included in this contract. The PWS has been updated.

122. Is janitorial for B1990 included in the scope? Janitorial services are performed by others.

123. Are IR scans of all the electrical components required on a annual basis? Such a requirement would be found in the references listed in the PWS.

124. Is it the expecation of this contract to have at least 1 contractor on-site full-time during normal working hours? The PWS does not require the Contractor to be on site full time. However, it might be necessary in order to meet response times.

125. Section C1.2.b discusses how task orders over $2500 will be handled. Is it to be assumed that the limit of liability for repairs is $2500, and any repair under $2500 should be included in the base pricing and is the responsibility of the contractor? The Contractor will notify the COR in the event that a repair will exceed $2,500. Contracting will issue a separate delivery order to fund the repair. The COR and the Contractor will coordinate the repair.

126. Please confirm that bidders can utilize their own forms for the Past Performance Information, so long as all of the information requested in Attachment 3 is provided. We want the information on the PPI sheet. Not your own sheet.

127. As there is no overall ROM for this project, please confirm the size that constitutes "similar in magnitude" for the past performance information.

When we are looking for similar in magnitude wise is servicing a building similar in size and makeup to B1990. For example, B1990 is a two story, 74,064 sq foot facility. When evaluating we would be impressed by something at the sq footage or more. For something that is 1,000 sq foot and less overall work then we would be less impressed.

128. Please confirm that inclusion of full CPARs/PPQs are not required for Factor 3: Past Performance Information.

- You don’t have to provide us the exact report, but if there is a CPARs available we would appreciate if you would let us know. Regardless, we are going to search for it, so it just makes our life easier.

- As for providing past performance questionnaires that is required for Factor 3 as that is important with how we evaluate given past performance is more important than technical and price in this solicitation.

129. Please confirm page limitation for Factor 3: Past Performance Information.

10 pages

130. Please confirm which provisions and contract clauses are required for inclusion in our SAM.gov profile or in our technical proposal.

Offerors with active, complete representations and certifications in SAM.gov are not required to submit copies of standard, non-fill-in provisions and clauses in their technical proposal. Only provisions requiring solicitation-specific fill-ins (e.g., FAR 52.204-24, FAR 52.209-11, DFARS 252.204-7016/7017) must be completed and included with the proposal submission.

131. Please confirm that, if bidder's SAM.gov profile is up to date, no additional submission is required for Volume 5: Soliciation Provisions and Contract Clauses.

Confirmed. If the offeror’s SAM.gov profile is fully current and all annual Reps & Certs are completed online, no additional submission is required for Volume 5, provided that the offeror completes and returns any solicitation-specific fill-in clauses contained within Attachment 4.

132. Please confirm whether the claues in full text provided on pages 3 through 20 of Attachment 4 - Soliciation Provisions and Contract Clauses should be included in Volume 5 of our proposal.

Offerors are not required to copy, paste, or re-submit the full-text clauses from pages 3–20 of Attachment 4. The full text is provided for informational and contractual compliance purposes. Only clauses requiring specific offeror fill-ins, certifications, or data entries must be returned.

133. Please confirm that for purposes of proposal evaluation, representative resumes may be submitted for the required personnel positions, with the understanding that the individual ultimately assigned may differ but will meet or exceed the stated qualifications.

· Confirmed

134. Please remove the requirement for Personnel Qualifications in the technical proposal, as any personnel submitted will only be representative of the type of individual to fill this role, but not the actual individual intended to fill it.

The Government will not remove the requirement for Personnel Qualifications. The requirement to provide personnel qualifications, licenses, and certifications demonstrates the offeror's capability and access to a qualified talent pool meeting the technical standards outlined in PWS C.1.4. While substitutions may occur during post-award performance with CO approval, the initial submission validates offeror technical capability.

135. Please confirm that certifications for Personnel Qualifications will not count toward the 10 page limit of Volume 2, Technical Proposal.

- correct, this will not count.

136. Confirm that the Government will allow proposers a minimum of seven (7) days to respond to the RFP starting from the date that the Government responds to 100% of the RFIs received.

Yes

137. Can the Government please provide As-Built plans of the B1990? Yes.