RFQ 275 - Final Bid Document (Time stamped with Signatures) - US Mobile Kitchens.pdf

STATE OF IDAHO

Department of Juvenile Corrections

SIGNATURE PAGE

No liability will be assumed by the Idaho Department of Juvenile Corrections for a vendor’s failure to obtain the terms and conditions and any properly issued solicitation addendums in a timely manner for use in the vendor’s response to this solicitation or any other failure by the vendor to consider the terms, conditions, and any addendums in the vendor’s response to the solicitation.

Upload in IPRO, Fax or E-mail your Quotation to: 208-855-2439 (e-mail: jason.urquhart@idjc.idaho.gov)

OR

Mail your quotation package to: Idaho Dept. of Juvenile Corrections

P.O. Box 83720

Boise, ID 83720-0285

Attn. Jason Urquhart

OR

FedEx, UPS, or other Couriers: Idaho Dept. of Juvenile Corrections

954 W. Jefferson St.

Boise, ID 83720

Attn. Jason Urquhart

This RFQ response is submitted in accordance with all documents and provisions of the specified RFQ number and title provided below. By my signature I accept the terms, conditions and requirements contained in the solicitation, including, but not limited to, the STATE OF IDAHO STANDARD CONTRACT TERMS AND CONDITIONS and the SOLICITATION INSTRUCTIONS TO VENDORS in effect at the time this RFQ was issued, as incorporated by reference into this solicitation; as well as any SPECIAL TERMS AND CONDITIONS incorporated in the solicitation documents (e.g. Software, Telecommunications, Banking, etc.). As the undersigned, I certify I am authorized to sign and submit this response for the named Vendor. I further acknowledge I am responsible for reviewing and acknowledging any addendums that have been issued for this solicitation.

RFQ NUMBER______275________ RFQ TITLE ____Mobile Kitchen______________________

VENDOR (Company Name) ____Mobile Concepts, Inc, dba US Mobile Kitchens_____________

ADDRESS ____4 Glyndon Drive Suite 2L_____________________

CITY, STATE, ZIP ___Reisterstown, MD 21136______________________

PHONE ____443-744-8484_____ FAX _____N/A___________ FEIN ___27-2357119___

E-Mail ______michaelh@usmobilekitchens.com __________________________

Signature __________________________________ Date ___Jan 17, 2024____

Printed Name ______Mike Hughes____________ Title ______Region Manager_________

RETURN THIS SIGNATURE PAGE WITH YOUR QUOTE

DocuSign Envelope ID: 0B47EDF4-67E7-4C60-BC7D-177D5458789B

1/26/2024

Exhibit A – Specifications

RFQ 275

Mobile Kitchen

REV 1

(Below are the specifications for this RFQ. The MKU you quote must meet all of the Specifications for the MKU, and the MDU you quote must meet all of the Specifications for the MDU. If you cannot meet any of these specifications, you may submit a question in writing to the contact for this RFQ by the date and time for written questions due. After the quotes are due and before the Contract is awarded, IDJC will not consider requests for changes to the specifications and will not accept quotes that don’t meet all of the specifications.)

Specifications for Delivery and Removal:

The Contractor is responsible for delivery and removal of the unit(s).

Specifications for the MKU:

(SPEC-1) It is most likely that there will be no available gray-water drain, so the Contractor must provide a minimum of one (1) two hundred (200) gallon tank into which gray water drains. JCC-Nampa will arrange for the periodic emptying of the tank.

(SPEC-2) At no additional cost: The Contractor must place the MDU in such a way so that the unit is level, and the Contractor must install any necessary skirting*. (* Since we anticipate that we will only need the MKU during what are typically warmer months, we will only require skirting if IDJC, in its sole discretion, determines that skirting is necessary to protect pipes underneath the MKU from freezing. This determination can be made at any time during the term of the Contract, and the Contractor must install the skirting within seventy-two [72] hours of notification by IDJC. Notification here means, at a minimum, an email from IDJC to the Contractor’s customer services email address.)

(SPEC-3) At no additional cost: Before acceptance by IDJC, the Contractor must make sure that all lighting, HVAC and equipment is functioning properly.

(SPEC-4) The MKU HVAC must maintain an internal temperature of no less than sixty-five degrees (65°) Fahrenheit and no more than seventy-five degrees (75°) Fahrenheit so that staff are comfortable while working in the MKU.

(SPEC-5) The MKU must have sufficient internal space for at least two (2) food service staff to work within the space at the same time.

(SPEC-6) The MKU must come with a freezer with a minimum of eighty (80) square feet of internal space and the freezer must maintain an internal temperature of zero degrees (0°) Fahrenheit. The freezer must have an external viewable thermometer so that temperature may be monitored. We request that the freezer come with shelving, but JCC-Nampa can use existing shelving if necessary.

(SPEC-7) The MKU must come with a refrigerator with a minimum of eighty (80) square feet of internal space and the refrigerator must maintain an internal temperature of thirty-eight degrees (38°) Fahrenheit. The refrigerator must have an external viewable thermometer so that temperature may be monitored. We request that the freezer come with shelving, but JCC-Nampa can use existing shelving if necessary.

(SPEC-8) The MKU must come with a commercial range with the minimum of four (4) large burners.

(SPEC-9) The MKU must come with a minimum of two (2) convection ovens each with a sufficient internal width and depth to hold a full-sized sheet pan (18” x 26”), and each having a minimum of six (6) racks. The convection ovens must each have an external viewable thermometer so that temperature may be monitored, or each must come with a thermometer that can be hanged on a shelf rack inside the convection oven.

(SPEC-10) The MKU must come with a temperature controlled (held between sixty degrees (60°) Fahrenheit and seventy degrees (70°) Fahrenheit) dry storage area that has a minimum of three hundred fifty (350) square feet of interior storage space. JCC-Nampa will provide its own shelving. If there is not sufficient space in the MKU or in the MDU to provide this amount of dry storage space, the Contractor may provide a separate temperature controlled (held between sixty degrees (60°) Fahrenheit and seventy degrees (70°) Fahrenheit) dry storage unit.

This unit will be a leased unit as well. (Please note that due to space limitations and the difficulty of making an additional electrical connection, JCC-Nampa prefers that dry storage not be provided by a separate unit.)

(SPEC-11) The MKU must have at least two (2) sinks. There must be at least one (1) handwashing sink (no specific dimension requirements) and one (1) food prep sink measuring 24” W x 24” L x 12” D.

(SPEC-12) The MKU must have counter-top space for food prep.

(SPEC-13) If the MKU uses gas, it must be propane. JCC-Nampa will arrange for the periodic filling of the tank and pay for the propane. (The Vendor must indicate whether or not it will provide the propane tank in Exhibit B

– Price Sheet. If the Vendor has indicated Yes it will, then, if awarded the Contract, must also place the tank and make the connection to the MKU, and JCC-Nampa will not be responsible for the tank having any particular amount of propane when the Contractor removes the MKU.)

Specifications for MDU:

(SPEC-14) It is most likely that there will be no available gray-water drain, so the Contractor must provide a minimum of one (1) two hundred (200) gallon tank into which gray water drains. JCC-Nampa will arrange for the periodic emptying of the tank.

(SPEC-15) At no additional cost: The Contractor must place the MDU in such a way so that the unit is level, and the Contractor must install any necessary skirting*. (* Since we anticipate that we will only need the MDU during what are typically warmer months, we will only require skirting if IDJC, in its sole discretion, determines that skirting is necessary to protect pipes underneath the MDU from freezing. This determination can be made at any time during the term of the Contract, and the Contractor must install the skirting within seventy-two [72] hours of notification by IDJC. Notification here means, at a minimum, an email from IDJC to the Contractor’s customer services email address.)

(SPEC-16) At no additional cost: Before acceptance by IDJC, the Contractor must make sure that all lighting, HVAC and equipment is functioning properly.

(SPEC-17) The MDU HVAC must maintain an internal temperature of no less than sixty-five degrees (65°) Fahrenheit and no more than seventy-five degrees (75°) Fahrenheit so that staff are comfortable while working in the MDU.

(SPEC-18) The MDU must have sufficient internal space for at least two (2) food service staff to work within the space at the same time.

(SPEC-19) The MDU must have at least two (2) sinks. There must be at least one (1) handwashing sink (no specific dimension requirements) and one (1) three-compartment sink for dishwashing (no specific dimension requirements except each compartment must be large enough to have a full sized sheet pan measuring 18” x 26” washed in it).

(SPEC-20) The MDU must have counter-top space to dry dishes measuring at least 28” W x 84” L.

(SPEC-21) If the MDU uses gas, it must be propane. JCC-Nampa will arrange for the periodic filling of the tank and pay for the propane. (The Vendor must indicate whether or not it will provide the propane tank in Exhibit B

– Price Sheet. If the Vendor has indicated Yes it will, then, if awarded the Contract, must also place the tank and make the connection to the MDU, and JCC-Nampa will not be responsible for the tank having any particular amount of propane when the Contractor removes the MDU.)

Specifications for the Dry Storage Unit (if you are quoting the lease of a separate dry storage unit):

(SPEC-22) At no additional cost: The Contractor must place the dry storage unit in such a way so that the unit is level, and the Contractor must install any necessary skirting*. (* Since we anticipate that we will only need the dry storage unit during what are typically warmer months, we will only require skirting if IDJC, in its sole discretion, determines that skirting is necessary to protect pipes underneath the dry storage unit from freezing.

This determination can be made at any time during the term of the Contract, and the Contractor must install the skirting within seventy-two [72] hours of notification by IDJC. Notification here means, at a minimum, an email from IDJC to the Contractor’s customer services email address.)

(SPEC-23) At no additional cost: Before acceptance by IDJC, the Contractor must make sure that all lighting and HVAC is functioning properly.

(SPEC-24) The dry storage unit HVAC must maintain an internal temperature between sixty degrees (60°) Fahrenheit and seventy degrees (70°) Fahrenheit.

(SPEC-25) The dry storage unit must have a minimum of three hundred fifty (350) square feet of interior storage space. JCC-Nampa will provide its own shelving.

(SPEC-26) The dry storage unit must have sufficient internal space for at least two (2) food service staff to work within the space at the same time.

(SPEC-27) If the dry storage unit uses gas, it must be propane. JCC-Nampa will arrange for the periodic filling of the tank and pay for the propane. (The Vendor must indicate whether or not it will provide the propane tank in Exhibit B – Price Sheet. If the Vendor has indicated Yes it will, then, if awarded the Contract, must also place the tank and make the connection to the dry storage unit, and JCC-Nampa will not be responsible for the tank having any particular amount of propane when the Contractor removes the dry storage unit.)

IDJC Provided Information (These are not specifications.)

INFO-1 IDJC will make or arrange for all connections and disconnections to utilities that exist at JCC-Nampa, such as electrical. It is most likely that there will be no gas or plumbing connections to utilities that exist at JCC- Nampa.

These specifications have been reviewed. This serves as confirmation that the equipment US Mobile Kitchens will be providing satisfies the specifications stated in Exhibit A. Representative layouts of the MKU and MDU units have been included with this bid response email.

US Mobile Kitchens Signature ___________________________________

US Mobile Kitchens Name_____Michael Hughes______________________

US Mobile Kitchens Title______Region Manager______________________

Date of Approval_________January 26,2024_________________________

Exhibit B – Price Sheet

RFQ 275

Mobile Kitchen

REV 1

This Exhibit B - Price Sheet must be submitted as part of your quote.

All prices must be firm and fixed. (IDJC may allow price adjustments at its discretion. The Contractor must request price adjustments no later than ninety (90) days before its requested date for implementing the price adjustment, and, the Contractor may not request price adjustments any more often that once annually.)

All prices must be FOB Destination.

All prices must be fully burdened, including, but not limited to, all operating and personnel expenses, such as:

overhead, salaries, administrative expenses, travel, lodging, profit, out-of-pocket expenses and supplies.

Only prices entered on Exhibit B – Price Sheet will be part of the Contract. The Contractor shall not assess any other fees or charges other than those listed as the on this Exhibit B - Price Sheet.

Do not alter this Exhibit B - Price Sheet. Altering this Exhibit B - Price Sheet may be cause for your quote to not be considered for award.

Do not submit pricing on any form or in any document other than this Exhibit B - Price Sheet. Providing your pricing on any form or in any document other than this Exhibit B - Price Sheet may be cause for your quote to not be considered for award.

In order for the Vendor’s quote to be considered for award, the Vendor must quote all Line Items.

Make and model of the MKU you are quoting: _________________________________________

Enter the serial number of the MKU here: ______________________________________

Enter the year the MKU that you are quoting was manufactured: ______________________________________

Enter the exterior dimensions of the MKU that you are quoting: ______________________________________

Are you quoting a separate MDU? ______ ______ Yes No

Make and model of the MDU you are quoting: _________________________________________

24' Mobile Kitchen Trailer - Layout included as attachment

Manufactured by US Mobile Kitchens

Unit # 24029 (or equivalent unit)

24' Body Length, 8.5' Exterior Width, 5' Tongue Length

YES

20' Mobile Dishwash Unit

Enter the serial number of the MDU here: ______________________________________

Enter the year the MDU that you are quoting was manufactured: ______________________________________

Enter the exterior dimensions of the MDU that you are quoting: ______________________________________

Are you quoting a separate dry storage unit? ______ ______

If Yes:

Make and model of the dry storage unit you are quoting: ______________________________________

Enter the serial number of the dry storage unit here: ______________________________________

Enter the year the dry storage unit that you are quoting was manufactured: _____________________________

Enter the exterior dimensions of the dry storage area that you are quoting: _____________________________

Line Item 1. Monthly lease price for the MKU (and MDU, if you are quoting a single unit).

Subtotal, Line Item 1: $ _________________________ (The Subtotal, Line Item 1 is the monthly lease price for the MKU times six (6) months.)

(If you are quoting a separate dry storage unit, include the monthly lease price for that in the monthly lease price above for the MKU, and, for IDJC’s information, enter what the monthly lease price for the dry storage unit is here:

Line Item 2. Monthly lease price for the MDU.

Subtotal, Line Item 2: $ _________________________ (The Subtotal, Line Item 2 is the monthly lease price for the MDU times six (6) months.)

Manufactured by US Mobile Kitchens

Unit # 20004 (or equivalent unit)

20' Body Length, 8.5' Exterior Width, 5' Tongue Length

YES

Unable to secure exact unit without contract in place

Unable to secure exact unit without contract in place

All units are newer than 5 years old

8' x40'

(includes 8x40 Dry Storage, 8x10 Walk In Cooler, 8x10 Walk In Freezer in addition to MKU, and)

$1,890.00

$13,150.00

$78,900.00

$104,040.00 skirting.

Includes skirting

$17,340

Line Item 3. One-time cleaning fee (if any)*.

Line Item 4. One-time refundable deposit (if any)*.

Line Item 5. One-time delivery fee (if any).

Line Item 6. One-time removal fee (if any).

Total Price: $ _________________________ (The Total Price is the sum of the Subtotal, Line Item 1, the Subtotal, Line Item 2 and Line Items 3 through 6.)

* Describe the circumstances in which you would not charge a cleaning fee here:

* Describe the circumstances in which we can receive our deposit back here:

(Return of deposit, if any, must occur within sixty (60) calendar days after the end of the term of the Contract.)

Related to SPEC-13, SPEC-21 and SPEC-27, identify whether or not you will provide the propane tank(s) here:

NONE

$2,500.00

$20,645

$12,625.00

$218,710.00

The deposit is to cover equipment damages above and beyond normal wear and tear and excessive cleaning charges. As long as the units are returned in the same condition

N/A they are received, the deposit is refundable and no deductions will be taken from the deposit.

YES

Company Name (Vendor Name):

Contact Name/Phone:

Contact Email:

U.S. Mobile Kitchens

Mike Hughes, Region Manager, 336.497.8330 michaelh@usmobilekitchens.com

24’ Mobile Kitchen 24-029

410.804.8082 | www.usmobilekitchens.com | Fax : 443.273.3475

1 1

2 2

2 2

Concession Window

Hvac Unit

2 Door Refrigerator

3 Basin Sink

Hand Sink

Exhaust Hood

36” Flattop Griddle On Stand Six Burner Range w/Oven

Floor Model Deep Fryer

Double Convection Oven

Stainless Steel Table w/Under Shelves

Freezer

Electrical Panel

Utility Connections Electrical: 100 Amps 220 Volt Single Phase

Supply Water: Standard Hose Bib Connection

Propane Gas: Approx. 750,000 Btuh of Connected Equipment

Waste: 4” PVC Connection

Not Shown:

Lights

On-Demand Water Heater

Fire Suppression System

Electric Brakes & Heavy Duty Suspension

Extra 120 Volt 20 Amp Outlets

White Aluminum Walls & Aluminum Diamond Plate Floor

24’

8.5’

24” WIRE RACK

24” WIRE RACK

20’ Mobile Dishwasher 20-004

410.804.8082 | www.usmobilekitchens.com | Fax : 443.273.3475

1 2

9 9

Clean Table

Jackson AJX-44CE Dishwasher

Rinse Sink

Disposal

Electrical Panel

Water Heater

Hand Sink

3 Basin Sink

Table w/Shelves

Wire Shelving Rack

HVAC

Concession Window

Utility Connections

Electrical: 200 Amps 208 Volt Three Phase

Supply Water: Standard Hose Bib Connection

Propane Gas: (1) On-board 100lb Tank

Waste: 4” PVC Connection

Not Shown:

Lights

Electric Brakes & Heavy Duty Suspension

Extra 120 Volt 20 Amp Outlets

White Aluminum Walls and Aluminum Diamond Plate Floor

Fire Extinguisher

20'

8.5'

11' 8''