RFQ_250390_PS_Signed.pdf

This is an interoffice memorandum from the Orange County Transportation Authority (OCTA) establishing a procurement schedule for RFQ 250390 concerning removal and recycling/disposal of universal waste. The solicitation requests quotes for on an as-needed basis under a three-year contract covering pickup, transportation, document tracking, and proper recycling and disposal of six universal waste categories: batteries (rechargeable nickel-cadmium, silver button, mercury, and alkaline types), electric lamps (fluorescent tubes, high intensity discharge, sodium vapor, and mercury-containing), mercury-containing equipment (thermostats, switches, thermometers, gauges), ballasts (PCB and non-PCB), electronic waste (circuit boards, monitors, accessories, microwaves), and LED lamps. Services will be provided at five OCTA facilities in Southern California: Garden Grove, Anaheim, Irvine Sand Canyon, Irvine Construction Circle, and Santa Ana. The RFQ was issued June 25, 2026, with written questions due July 7, 2026, responses to firms issued July 14, 2026, and quotes due July 21, 2026 at 11:00 a.m. The contract term runs October 1, 2026 through September 30, 2029, with no renewal options specified. Award will be made to the lowest responsive and responsible firm based solely on cost evaluation.

The total contract budget is $65,100 over three years ($27,100 annually for fiscal years 2026-27, 2027-28, and 2028-29) under a time-and-expense contract type with no guaranteed usage volume. Contractors must respond within three business days of pickup requests and provide all necessary certificates for transportation, disposal, recycling, and destruction, along with bills of lading, receipts, and waste reports in compliance with California's Universal Waste Rule and all applicable federal, state, and local regulations. Required insurance includes Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation, Employers' Liability ($1,000,000 per accident), and Pollution Liability ($2,000,000 per claim), with proof required within ten calendar days from the effective date. Firms must quote all line items to be considered responsive and must certify they are not subject to Ukraine/Russia-related economic sanctions. Award may be made without further discussion.