RFQ_250265_Email_Correspondence_PM_Approved_Equals_accepted.pdf
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- Attached to
- Request For Quotes (RFQ) Bindery Supplies
- Solicitation number
- 250265
- Issued by
- Orange County, California
About this file
This email correspondence documents internal procurement communications within the Orange County Transportation Authority (OCTA) regarding Request for Quotes (RFQ) 250265 for bindery supplies. The procurement involves binding supplies to be provided on an as-needed basis with no guarantee of purchase for a one-year term effective July 1, 2026, with a budget of $8,000.00. On February 16, 2026, Senior Buyer Carolyn Baltazar requested that the Section Manager for Print Shop/Reprographics and Records Management submit required documentation including an Itemized Cost Estimate (ICE), Scope of Work (SOW), SOW Verification, and Price Summary Sheet. By March 6, 2026, the Procurement Plan and Schedule had been prepared and submitted for approval, with Baltazar confirming the budget allocation for fiscal year 2026-27 and the anticipated effective date of the Blanket Purchase Order. Luis Perez approved the procurement plan and authorized moving forward with approved equals for lamination items.
The RFQ requires all responsive firms to bid on all line items in the pricing proposal or be deemed non-responsive and ineligible for award. Firms had until 4:00 p.m. on May 1, 2026, to submit questions, clarifications, or requests for approved equals, with the Authority committing to respond with a written addendum by May 5, 2026. Award will be made to the lowest, responsive, responsible firm on a lump sum basis, and the Authority reserves the right to make an award without further discussion. All submitting firms must certify compliance with Ukraine/Russia-related economic sanctions as imposed by the State of California and the United States Government and must comply with all applicable Equal Employment Opportunity Laws and Regulations.
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Carolyn Baltazar
From: Luis Perez Sent: Friday, March 6, 2026 1:43 PM To: Carolyn Baltazar Subject: RE: R001332 Binding Supplies Attachments: RFQ_250265_PP and PS_03.06.2026.pdf
Hi Carolyn, Here you go, and per our conversation please move forward with approved equals for the Lamination items.
Thank you, Luis Perez Orange County Transportation Authority
SECTION MGR I
Print Shop / Reprographics & Records Management Ph: 714-560-5502
From: Carolyn Baltazar <cbaltazar@octa.net> Sent: Friday, March 6, 2026 11:42 AM To: Luis Perez <lperez@octa.net> Subject: RE: R001332 Binding Supplies
Hi Luis Please see attached Procurement Plan and Schedule, please approve and sign and return to me at your earliest convenience.
The budget is for FY-26-27, I will have the Blanket Purchase Order effective 7/1/26.
Thank you
From: Luis Perez <lperez@octa.net> Sent: Friday, February 20, 2026 10:45 AM To: Carolyn Baltazar <cbaltazar@octa.net> Subject: RE: R001332 Binding Supplies
Hi Carolyn, Here you go and thank you.
Thank you, Luis Perez Orange County Transportation Authority
SECTION MGR I
Print Shop / Reprographics & Records Management Ph: 714-560-5502
From: Carolyn Baltazar <cbaltazar@octa.net> Sent: Monday, February 16, 2026 2:27 PM To: Luis Perez <lperez@octa.net>; Abraham Andrade <aandrade@octa.net> Subject: R001332 Binding Supplies
Hi Abraham -this requisition has been assigned to me, however, please confirm the Budget Year – you have 2026 but in the Purchasing Information : FY 26-27, thank you
Hi Luis – please submit the ICE, SOW, SOW Verification and Price Summary Sheet at your earliest convenience, thank you
Thank you
Carolyn Baltazar | Senior Buyer Contracts Administration and Materials Management Orange County Transportation Authority cbaltazar@octa.net | (714) 560-5499 550 South Main Street Orange, CA 92868
File details come from the government source that posted it. Updated .