RFQ_250239_Email_Correspondence_Safety_Specifications.pdf

This email correspondence file documents internal communication between Erik Earnest and Carolyn Baltazar, Senior Buyer for Contracts Administration and Materials Management at the Orange County Transportation Authority (OCTA) in California, regarding Request for Quotes (RFQ) R000480 for Large Parcel/Heavy Freight Services. The RFQ seeks qualified firms to provide large parcel and heavy freight transportation services with an initial contract term of one year. Written questions or clarifications must be submitted by 4:00 p.m. on March 10, 2026, with the Authority issuing written responses via addendum by March 12, 2026. In the email dated February 17, 2026, Earnest indicates his recommendation of a Level 2 Safety specification classification for the procurement, which Baltazar had requested he review based on the attached Scope of Work documentation.

The budget allocation for this procurement is $18,000.00 for the initial one-year term. Award will be made to the lowest responsive and responsible firm on a lump sum basis, with firms required to bid on all line items in the Pricing Proposal to be deemed responsive. By submitting a quote, firms must certify they are not subject to Ukraine/Russia-related economic sanctions imposed by California or the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065. The successful firm must comply with all applicable Equal Employment Opportunity Laws and Regulations and agree to the terms and conditions outlined in Exhibit C, the Orange County Transportation Authority General Provisions.