RFQ_250239_Email_Correspondence_Insurance_Requirements.pdf

This is an email correspondence file regarding insurance requirements approval for the Orange County Transportation Authority's Request for Quotes for Large Parcel/Heavy Freight Services. On February 17, 2026, Senior Buyer Carolyn Baltazar submitted an insurance template to Edwin Byrne for review and approval per the Scope of Work requirements. Byrne approved the insurance requirements the same day at 4:30 p.m. The RFQ seeks qualified firms to provide large parcel and heavy freight services with an initial contract term of one year. Written questions or clarifications must be submitted by 4:00 p.m. on March 10, 2026, with the Authority issuing written responses by addendum no later than March 12, 2026. Award will be made to the lowest responsive and responsible firm on a lump sum basis, and firms must bid on all line items in the pricing proposal to be considered responsive.

The budget for this contract is $18,000.00 for the one-year initial term. By submitting quotes, all firms certify they are not subject to Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065. Firms agree to comply with all applicable economic sanctions and Equal Employment Opportunity Laws and Regulations. The Authority reserves the right to make an award without further discussion, and the successful firm will be required to comply with all terms and conditions stated in Exhibit C, the Orange County Transportation Authority General Provisions.