R000480_ICE.pdf
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- Solicitation number
- 250239
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (Authority) for a large parcel and heavy freight services procurement. The Authority seeks to establish a one-year initial term contract with a one-year option extension (1+1) for large parcel and heavy freight services. The contract is scheduled to have an option term date of July 31, 2025. Written questions or clarifications must be submitted no later than 4:00 p.m. on March 10, 2026, with the Authority responding by issuing a written addendum no later than March 12, 2026. The award will be made on a lump sum basis to the lowest, responsive, and responsible firm. Firms that do not bid on all line items in the pricing proposal will be deemed non-responsive and ineligible for award consideration.
The total estimated cost for this procurement is $18,000.00 for the initial one-year term, with all costs allocated to large parcel and heavy freight services under materials and services. The estimate was based on past contract costs and usage plus a six percent inflation adjustment, renewing the previous Celestial Freight Solutions contract C42227. Funding is allocated across two budget codes: 2162-D2108-8PH-7612 (33 percent) and 2168-D2108-8PQ-7799 (67 percent), with the budget year identified as FY25/26. By submitting a quote, all firms must certify compliance with Ukraine and Russia-related economic sanctions imposed by the State of California and the United States Government, and must comply with all applicable Equal Employment Opportunity Laws and Regulations.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Large Parcel/Heavy Freight Services. Establish a one (1) year initial term contract and one (1) year option extension (1+1)
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R000480
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 07/31/2025
Requestor: Elvis Diaz Section Manager III - CAMM Phone Ext.: 5884 Name Title
Signature:
Cost
Estimate: $ 18,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: This requisition is to establish a one (1) year initial term contract and one (1) year option extension (1+1) for Large parcel / heavy freight service. This renews Celestial Freight Solutions contract
C42227. Estimate was based on past contract cost and usage plus six (6) percent inflation. Total contract amount $18,000.
2162-D2108-8PH-7612 - 33%
2168-D2108-8PQ-7799 - 67%
Budget Year: FY25/26
Ellipse REQ # 35611
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Elvis Diaz Date: 07/31/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories) Estimated
Hours Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Large Parcel/Heavy Freight Services $ 18,000.00 $ 18,000.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 18,000.00
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