RFP LBNF-372427-KE.pdf

Request for Proposal Number LBNF-372427-KE

For

LBNF/DUNE-US FDC Bull Gang Services

This Request for Proposal consists of a model subcontract in Sections A through J and

Request for Proposal Sections K through M.

Subcontract Number ____TBD________ for

LBNF/DUNE-US FDC Bull Gang Services

Table of Contents

Section A - Award

Section B - Supplies or Services and Prices

Section C - Description of Work

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Section F - Deliveries or Periods of Performance

Section G - Subcontract Administration Data

Section H - Special Subcontract Requirements

Section I - Subcontract Clauses

Section J - List of Documents, Exhibits, and Other Attachments

Section K Representations and Certifications

Section L Instructions, Conditions, and Notices to Offerors

Section M Evaluation Factors for Award

Section A - Award

A1. Identification of Parties

This Subcontract is between Fermi Forward Discovery Group, LLC FDG and the party identified below as the Subcontractor (

A2. Subcontract Issued Under Prime Contract

This Subcontract is issued under Prime Contract No. 89243024CS000002 between the United States Government , and FFDG for the management and operation of the Fermi National Accelerator Laboratory or Fermilab and the performance of research and development work.

A3. Relationships

Nothing in this Subcontract shall be deemed as creating any relationship between FFDG and Subcontractor other than that of contractor and subcontractor or buyer and seller. Subcontractor shall not interpret any clause contained herein as being binding or purporting to bind the United States Government, its officers, or its agents.

A4. General Purpose of the Subcontract

The general purpose of this Subcontract is for the acquisition of Long Baseline Neutrino Facility/Deep Underground Neutrino Experiment United States (LBNF/DUNE-US) Far Detectors and Cryogenics (FDC) Bull Gang Services as further described herein.

A5. Order of Precedence

Any inconsistency in this Subcontract shall be resolved by giving precedence in the following order: Section B, A, D, E, F, G, H, I, C, and J.

A6. Agreement

The parties agree to perform their respective obligations in accordance with the sections, terms and conditions, the documents referenced or incorporated herein, which constitute the entire Subcontract and shall supersede all prior negotiations, representations, or agreements, whether verbal or written.

A7. Signature

The parties have caused this Subcontract to be executed by their duly authorized agents by their signatures below.

SUBCONTRACTOR (TBD) FERMIFORWARD DISCOVERY GROUP, LLC.

Name: Name:

Title: Title:

Date: Date:

Section B - Supplies or Services and Prices

B1. Firm Fixed Price

The Subcontractor shall provide the supplies or services at the prices shown in the table below.

Subcontract Line Item Number

(SLIN)

Description

Prices and Subcontract Type

1 LBNF/DUNE-US FDC Bull Gang Services $___________, Firm Fixed Price

B2. Firm Fixed Price with Milestone Progress Payments

The Subcontractor shall provide services required by the Statement of Work in consideration for the payment of the Firm Fixed Price. Performance Milestone Progress Payments in accordance with the Performance Milestone Progress Payment Schedule in Attachment J-1 are authorized.

B3. Total Sum Allotted

The Subcontract is incrementally funded pursuant to Clause H5. Limitation of FFDG's Obligation. The funding presently allotted for payment to the Subcontractor is $_____________.

This funding is estimated to be sufficient to fund the performance of the Subcontract through

B4. Firm Fixed Price (FFP)

The Firm Fixed Price is not subject to any adjustment by the Subcontractor. Only the FFDG Procurement Representative is authorized to change the Firm Fixed Price.

B5. Fully Burdened Hourly Labor Rates for Pricing Changes

Attachment J-8, Fully Burdened Hourly Labor Rates for Pricing Changes, shall be used by the Subcontractor in cost estimates supporting proposals requested by FFDG to facilitate the equitable adjustment of the Subcontract price in consideration for changes in requirements pursuant to Attachment J-3, Clause 5.1 - Changes of the Subcontract. The Subcontractor shall use the fully burdened hourly labor rates to estimate the cost of labor (including profit associated with an hour of labor). The inclusion of the Fully Burdened Hourly Labor Rate Schedule for Pricing Changes in the Subcontract does not imply that the Subcontract is a Labor-Hour or Time-and-Materials type of Subcontract.

Section C - Description of Work

C1. Standards of Performance

The Subcontractor shall perform the work under this Subcontract by using its best efforts and know-how and its performance shall be accomplished in a workmanlike manner by qualified, careful and efficient personnel, in accordance with professional standards of care.

C2. Technical Reports

The Subcontractor shall prepare and submit to the FFDG Technical Representative and/or distribute, as directed by the FFDG Technical Representative, such reports concerning technical aspects of work under this Subcontract, in such quantity and form (including detail) and at such times, as may be specified in this Subcontract, or as may otherwise be specified by the FFDG Technical Representative.

C3. Conduct of Employees

The Subcontractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary. The Subcontractor shall immediately remove from the work under this Subcontract any employee of the Subcontractor who, in the sole discretion of FFDG, is found to be unsatisfactory in technical performance or personal conduct.

C4. Statement of Work

The Subcontractor shall perform the work in accordance with the Statement of Work in Attachment J-2.

Section D - Packaging and Marking

D1. Packaging and Marking

Unless otherwise stated in the Subcontract, the Subcontractor shall adequately package and mark all material, drawings, or other items required under this Subcontract to prevent damage during shipment to FFDG.

Section E - Inspection and Acceptance

E1. Inspection and Acceptance

Inspection and acceptance shall be in accordance with the Statement of Work in Attachment J-2 and applicable clauses in Section I.

Section F - Deliveries or Periods of Performance

F1. Period of Performance

The period of performance of this Subcontract is from the date of award (on or about November 1, 2025) through April 30, 2027. The period from the award of the Subcontract and November 30, 2025, is a mobilization period. The Subcontractor is required to commence performance in accordance with the Statement of Work on December 1, 2025.

Section G - Subcontract Administration Data

G1. Subcontract Administration

a. FFDG Representative for this Subcontract is shown below. The FFDG Procurement Representative or their designate is the only person authorized to make changes in the terms, conditions and requirements of this Subcontract or make modifications to this Subcontract including changes or modifications to the Statement of Work. The Subcontractor shall direct all notices and requests for approval required by this Subcontract to the FFDG Procurement Representative at the following address:

FFDG Procurement Representative Attention: Ken Eichten Email: keichten@fnal.gov Cell Phone: 509-947-8720

Fermi Forward Discovery Group, LLC Kirk Road & Wilson Street P.O. Box 500 Mail Station #123 Batavia, IL 60510-0500

b. Any notices and approvals required by this Subcontract from FFDG to the Subcontractor shall be issued by the FFDG Procurement Representative.

c. FFDG Subcontract is shown below. The Technical Representative is the person designated to monitor the Subcontract work and to interpret and clarify the technical requirements of the Statement of Work. The Technical Representative is not authorized to make changes to the work or modify any of the terms and conditions, including the schedule and the pricing of this Subcontract.

FFDG Technical Representative Attention: Michael Pfaff Email: mpfaff@fnal.gov Phone: 630-830-5389 Fermi Forward Discovery Group, LLC 168 Ross Street Lead, SD 57754

d. Technical reports required by the Subcontract shall be submitted to the FFDG Technical

Representative. Unless otherwise stated in the Subcontract, the reports shall be submitted by email.

G2. Notification of Potential Changes

The Subcontractor shall provide notification to FFDG of potential changes to this Subcontract. The primary purpose of this clause is to obtain prompt reporting by the Subcontractor of circumstances or FFDG actions that the Subcontractor considers to constitute a change to this Subcontract. The Subcontractor shall notify the FFDG Procurement Representative in writing of any actions, inactions, or communications by FFDG that the Subcontractor regards as a potential change to the Subcontract. This notice requirement does not apply to formal change orders identified as such in writing and signed by the FFDG Procurement Representative pursuant to the Subcontract Changes clause.

The Subcontractor shall provide the notice promptly, but no later than ten calendar days from the date that the Subcontractor identifies the potential change. Based on the most accurate information available to the Subcontractor, the notice shall state:

(1) The date, nature and circumstances of the conduct regarded as a change;

(2) The name, function, and activity of each FFDG individual and Subcontractor official or employee involved in or knowledgeable about such conduct;

(3) The identification of any documents and the substance of any oral communication involved in such conduct;

(4) In the instance of alleged acceleration of scheduled performance or delivery, the basis upon which it arose; and

(5) The elements of Subcontract performance for which the Subcontractor may seek an equitable adjustment pursuant to Attachment J-3, Clause 5.1 - Changes.

G3. Invoices

All invoices shall be emailed to apinvoices@fnal.gov with a copy to the FFDG Procurement Representative at keichten@fnal.gov. The subject line of the email shall state the

If the Subcontractor is unable to submit an invoice by email, it may submit the invoice to the following address:

FFDG Accounts Payable Fermi National Accelerator Laboratory P.O. Box 500 Mail Station 112 Batavia, IL 60510

G3.1 General Invoice Requirements

Invoices shall be sent electronically to APINVOICES@FNAL.GOV.

Invoices shall contain the following information:

1. Subcontractor name as stated in the Subcontract

2. Remittance address

3. Telephone number and/or email address of person requesting payment

4. Subcontractor's statement that the invoice is correct

5. FFDG subcontract number

6. Invoice number

7. Invoice date

8. Total invoice amount

9. Progress payment milestone description and associated dates of service

11. Payment terms

12. Other documentation as required by the Subcontract

a. Invoices shall be submitted after progress payment milestone work is completed.

b. All invoices shall be emailed to apinvoices@fnal.gov and to the FFDG Procurement

Representative at keichten@fnal.gov. The subject line of the email shall state the

c. All invoices shall include: Subcontract number; SLIN;

(including business heading or logo); invoice date; unique invoice number;

remittance address; and sufficiently identify and support the payment requested.

G4. Closeout

The Subcontractor shall, as a condition of full payment, assist FFDG after the completion of the work in accomplishing the administrative closeout of this Subcontract, including, as necessary or required, the furnishing of documentation and reports, the disposition of property, the disclosure of any inventions, the execution of any required assignment or release documents.

Section H - Special Subcontract Requirements

H1. Definitions

Dakota legislature, and operator of the Sanford Underground Research Facility.

which is the Far Site for the Long-Baseline Neutrino Facility (LBNF) project of the Fermi National Accelerator Laboratory.

H2. Supervision

FFDG employees shall not directly or indirectly supervise the Subcontractor's employees. The Subcontractor is solely responsible for directing and supervising its employees.

The Subcontractor shall provide one Superintendent or Foreman per shift for the Subcontracted Bull Gang personnel. The Subcontractor Superintendent or Foreman will communicate daily with the FFDG Technical Representative to ensure schedules are met.

The Subcontractor shall cooperate as requested by FFDG Technical Representative in audits, peer reviews, benchmarking studies, and other management improvement initiatives. If requested by the FFDG Technical Representative, the Subcontractor shall coordinate directly with the various FFDG personnel such as FFDG instructors for required safety training. The Subcontractor shall be available to consult with FFDG managers and supervisors to resolve and discuss any issues that may arise.

H3. Technical Direction

(a) Performance of the work under this Subcontract shall be subject to the technical direction of the FFDG Technical Representative. The term "technical direction" is defined to include, without limitation:

(1) Providing direction to the Subcontractor that redirects Subcontract effort, shift work emphasis between work areas or tasks, require pursuit of certain lines of inquiry, fill in details, or otherwise serve to accomplish the contractual Statement of Work.

(2) Providing written information to the Subcontractor that assists in interpreting drawings, specifications, or technical portions of the work description.

(3) Reviewing and, where required by the Subcontract, approving, technical reports, drawings, specifications, and technical information to be delivered by the Subcontractor to FFDG.

(b) Michael Pfaff is the FFDG Technical Representative.

(c) Technical direction must be within the scope of the Subcontract Statement of Work. The FFDG Technical Representative does not have the authority to, and may not, issue any technical direction that

(1) Constitutes an assignment of additional work outside the Statement of Work;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the Firm Fixed Price of Subcontract or changes the period of performance of the Subcontract specified in Section F.

(4) Changes any of the expressed terms, conditions or specifications of the Subcontract;

or

(5) Interferes with the Subcontractor's right to perform under the terms and conditions of the Subcontract.

(d) All technical direction shall be issued in writing by the FFDG Technical Representative.

(e) The Subcontractor must proceed promptly with the performance of technical direction duly issued by the FFDG Technical Representative in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Subcontractor, any instruction or direction by the FFDG Technical Representative falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Subcontractor must not proceed and must notify the FFDG Procurement Representative in writing within five (5) working days after receipt of any such instruction or direction and must request that the FFDG Procurement Representative modify the subcontract accordingly. Upon receiving the notification from the Subcontractor, the FFDG Procurement Representative must

(1) Advise the Subcontractor in writing within thirty (30) days after receipt of the Subcontractor's letter that the technical direction is within the scope of the Subcontract effort and does not constitute a change under the Changes clause of the Subcontract;

(2) Advise the Subcontractor in writing within a reasonable time that FFDG will issue a written change order; or

(3) Advise the Subcontractor in writing within a reasonable time not to proceed with the instruction or direction of the FFDG Technical Representative.

(f) A failure of the Subcontractor and FFDG Procurement Representative either to agree that the technical direction is within the scope of the Subcontract or to agree upon the Subcontract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

H4. Additional Requirements

Subcontractor compliance with all the orders, regulations, plans, manuals, and other directives listed in the Statement of Work and in the incorporated documents is a material term of this Subcontract.

H5. Limitation of FFDG's Obligation

a. The total price of the Subcontract is incrementally funded. Of the total price of the Subcontract, the amount currently allotted and available for payment is indicated in Clause B2 Total Sum Allotted of the Subcontract. It is anticipated that from time-to-time additional funds will be allotted until the total price is allotted.

b. The Subcontractor agrees to perform work on the Subcontract up to the point at which, if the Subcontract is terminated, the total amount payable by FFDG (including amounts payable for lower-tier subcontracts and settlement costs), would in the exercise of reasonable judgment by the Subcontractor, approximate the amount at the time allotted.

FFDG is not obligated in any event to pay or reimburse the Subcontractor more than the amount allotted, anything in FAR Clause 52.249-2 Termination for Convenience of the Government (Fixed Price) (Apr 2012), to the contrary notwithstanding. Notwithstanding any other provision, the Subcontractor shall not be compelled to complete any remaining work and/or continue with the period of performance in the event sufficient additional funding is not allotted by FFDG to fund the continued work.

c.

(1) Funds currently allotted are expected to cover the work to be performed through the date indicated in the Total Sum Allotted clause of this Subcontract.

(2) If the Subcontractor considers the funds allotted to be inadequate to cover the work until that date, or an agreed date substituted for it, the Subcontractor must notify FFDG in writing when, within the next 30 days, the work will reach a point at which, if the Subcontract is terminated, the total amount payable by FFDG will approximate 85 percent of the amount then allotted. As used in this clause, the total amount payable by FFDG in the event of termination includes costs, profit, and estimated termination settlement costs for those item(s).

(3) The notice shall state the expected date when the point in (c)(2) will be reached and the estimated amount of additional funds required to continue performance to the date in (c)(1) or an agreed substituted date.

(4) 30 days before the date in (c)(1) or an agreed substituted date, the Subcontractor must advise FFDG in writing of the estimated additional funds required for performance for a further period as may be specified in the Subcontract or otherwise agreed to by the parties.

(5) If after the notification in (c)(4), additional funds are not allotted by the date in (c)(1) or by an agreed substituted date, FFDG will, upon written request of the Subcontractor, terminate this Subcontract on that date or the date set forth in the request, whichever is later, pursuant to FAR Clause 52.249-2 Termination for Convenience of the Government (Fixed Price) (Apr 2012).

d. When additional funds are allotted for continued performance, the parties shall agree on the period of performance covered by the funds. Paragraphs (b) and (c) above shall apply to the additional allotted funds and the substituted date pertaining to them, and the Subcontract shall be modified accordingly.

e. If the Subcontractor incurs additional costs or is delayed in performance solely because

FFDG failed to allot sufficient additional funds, and if additional funds are allotted, an equitable adjustment shall be made in price or in the time for delivery, or both.

f. FFDG may at any time before termination (and, after notice of termination, with the consent of the Subcontractor), allot additional funds for this Subcontract.

g. The termination provisions of this clause do not limit FFDG's rights under FAR Clause 52.249-8 Default (Fixed-Price Supply and Services) (Apr 1984). Nothing in this clause affects the rights of FFDG to terminate this Subcontract under FAR Clause 52.249-2 Termination for Convenience of the Government (Fixed Price) (Apr 2012).

H6. Disposition of U.S. Government Property

All FFDG Furnished U.S. Government Property and Subcontractor Acquired Property (SAP) shall be identified, utilized, accounted for, and protected in accordance with the property clause(s) in the Subcontract. Disposition of such property shall be as directed by the FFDG Procurement Specialist. For such property, the Subcontractor shall submit, upon request, a completed Final Property Certification form, as incorporated herein or provided, confirming the property disposition.

H7. Lower-Tier Subcontractors and Outside Associates and Consultants

Lower-tier subcontractors, including outside associates or consultants, required by the Subcontractor to provide the services covered in this Subcontract shall be limited to Lower-Tier Subcontractors listed below:

List of Lower-Tier Subcontractors To be Determined

The Subcontractor shall obtain the FFDG Procurement Representative's written consent before making any substitution for the listed lower-tier subcontractors after the award of the Subcontract.

H8. Key Personnel

It is understood and agreed that the Subcontractor's key personnel designated below are considered essential to the work being performed hereunder and shall not be reassigned or replaced without prior FFDG approval, except where such circumstances are beyond the reasonable control of the Subcontractor. The Subcontractor shall notify the FFDG Procurement Representative 30 days in advance and shall submit justification (including proposed substitutions with resumes) to permit evaluation of the impact on the performance of this Subcontract.

Key Personnel Name Key Personnel Title

To be Determined Superintendent or Foreman

H9. Small Business Subcontracting Plan

-9.

(Attachment J-9 will be removed if the Subcontract is awarded to a small business.)

Section I - Subcontract Clauses

I1. General Clauses

The general terms and conditions for this Subcontract are as listed in Attachments J-2 through J-7. The clauses listed in those Attachments shall be applicable to this Subcontract as stated therein based on the value of the Subcontract, the status of the Subcontractor, and the nature and location of the work. The Subcontractor shall flow down to lower-tier subcontractors the clauses as specified in those Attachments.

Section J - List of Documents, Exhibits, and Other Attachments

J1. Incorporated Documents

The following documents are incorporated as a part of this Subcontract.

Number Description/Title Date J-1 Performance Milestone Progress Payment Schedule J-2 Statement of Work for LBNF/DUNE-US FDC Bull Gang

Services July 27, 2025

J-3 FFDG General Terms and Conditions for Subcontracts Combining Supplies and Services Performed at SURF

January 2025

J-4 Insurance Requirements for FFDG Subcontracted Work at SURF Risk Category 4

January 2025

J-5 Risk Transfer Protocols for Contractors and Project Participants

July 2024

J-6 Exhibit A ES&H Requirements For Supply and/or Services Subcontracts South Dakota Leased & Non- Leased Space

July 2025

J-7 U.S. Department of Labor Service Contract Act Wage Determination No. 2015-5377, Revision 29

July 8, 2025

J-8 Fully Burdened Hourly Labor Rates for Pricing Changes

TBD

J-9 Small Business Subcontracting Plan TBD

Attachment J-1

Performance Milestone Progress Payment Schedule

Performance Milestone

Number

Performance Milestone Description Estimated Completion Date

Payment Amount

1 FFDG approval of Monthly Progress Report for December 2025, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

28-Dec-25 TBD

2 FFDG approval of Monthly Progress Report for January 2026, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

27-Jan-26 TBD

3 FFDG approval of Monthly Progress Report for February 2026, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

27-Feb-26 TBD

4 FFDG approval of Monthly Progress Report for March 2026, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

27-Mar-26 TBD

5 FFDG approval of Monthly Progress Report for April 2026, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

27-Apr-26 TBD

6 FFDG approval of Monthly Progress Report for May 2026, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

27-May-26 TBD

7 FFDG approval of Monthly Progress Report for June 2026, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

29-Jun-26 TBD

8 FFDG approval of Monthly Progress Report for July 2026, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

27-Jul-26 TBD

9 FFDG approval of Monthly Progress Report for August 2026, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

27-Aug-26 TBD

Performance Milestone Progress Payment Schedule

10 FFDG approval of Monthly Progress Report for September 2026, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

28-Sep-26 TBD

11 FFDG approval of Monthly Progress Report for October 2026, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

27-Oct-26 TBD

12 FFDG approval of Monthly Progress Report for November 2026, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

27-Nov-26 TBD

13 FFDG approval of Monthly Progress Report for December 2026, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

28-Dec-26 TBD

14 FFDG approval of Monthly Progress Report for January 2027, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress.

27-Jan-27 TBD

15 FFDG approval of Monthly Progress Report for February 2027, submitted by Subcontractor in accordance with SOW Section 3.1, which demonstrates acceptable performance progress and completion of demobilization and Subcontract Closeout requirements.

31-Mar-27 TBD

Attachment J-2

Statement of Work

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US

July 27, 2025

Document Number: DUNE DocDB-34179

Statement of Work (SOW)

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page ii

Signatures Required Signature & Date Approved

Originator: Michael Pfaff, LBNF/DUNE-US I&I Services Manager

Approver: Michael Andrews, LBNF/DUNE ES&H Manager

Approver: Kevin Fahey, LBNF/DUNE Quality Assurance Manager

Approver: Susan Underwood, LBNF/DUNE-US Senior Procurement Officer

Approver: Kurt Vetter, LBNF/DUNE-US Project Manager

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page iii

This document can be identified by the revision date as indicated in the Version Control Table below.

Author Revision

Date Location (DocDB) Description of Changes

M. Pfaff 5/15/25 34179 Original

M. Pfaff 6/6/25 Content updates and inclusions

M. Pfaff 7/27/25 Content Updates

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page iv

Document Approvals .................................................................................................................................... ii

Revision History ........................................................................................................................................... iii

List of Figures ................................................................................................................................................ v

1 INTRODUCTION .................................................................................................................................. 1-1

1.1 Background ............................................................................................................................... 1-1

1.2 Purpose of SOW ........................................................................................................................ 1-2

1.3 Assumptions ............................................................................................................................. 1-3

1.4 Timeline .................................................................................................................................... 1-3

2 Applicable Documents ....................................................................................................................... 2-3

3 SOW Performance Requirements ...................................................................................................... 3-4

3.1 General Requirements .............................................................................................................. 3-4

3.2 Bull Gang Non-Labor Requirements ......................................................................................... 3-6

4 Required Tasks ................................................................................................................................... 4-7

4.1 Task 1: Preparation of Environmental Safety and Health (ESH) Plan ....................................... 4-7

4.2 Task 2: Preparation of Quality Assurance / Quality Control ..................................................... 4-9

4.3 Task 3: Preparation of a Project Schedule ................................................................................ 4-9

4.4 Task 4: Bull Gang - FDC ........................................................................................................... 4-10

4.4.1 Material Transport ............................................................................................................. 4-10

4.4.2 Maintenance of Roads, Parking and Laydown areas ......................................................... 4-11

4.4.3 Maintain Temporary Construction Buildings ..................................................................... 4-12

4.4.4 Escorts, Flaggers, Spotters, Maintenance of Traffic (MOT) ............................................... 4-13

4.5 Training and Supplies .............................................................................................................. 4-13

4.6 FFDG Directed Requirements (Within Scope) ........................................................................ 4-14

5 Deliverables ...................................................................................................................................... 5-14

5.1 .................................................................................................. 5-14

5.2 Format for Documentation and Deliverables ......................................................................... 5-14

6 Periodic Communication .................................................................................................................. 6-15

7 Transportation ................................................................................................................................. 7-15

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page v

Figure 1. DOE Underground Leased Space at SURF (LBNF/DUNE Caverns) .............................................1-1

Figure 2. General Site Layout (SURF)........................................................................................................4-12

Figure 3. Ross Yard Area (SURF)................................................................................................................4-12

Statement of Work (SOW) INTRODUCTION

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 1-1

1.1 Background

The Deep Underground Neutrino Experiment (DUNE) at the Long Baseline Neutrino Facility (LBNF) was borne out of the 2014 U.S. Particle Physics Project Prioritization Panel (P5) recommendations. The recommendations called for formation of a truly international collaboration for constructing a US-based long-baseline neutrino oscillation experiment with a powerful neutrino beam (~MW scale), a massive liquid argon TPC (40 kt) sited several hundred kilometers downstream of the neutrino source and deep underground, and a smaller detector just downstream of the beamline. Together these elements will have the capability to unambiguously determine the neutrino mass ordering, search for CP violation in the lepton sector, search for proton decay, and observe neutrinos from core collapse supernovae.

The LBNF/DUNE-US Project is the DOE-funded construction project to create the facility and contribute

US scope to the international DUNE Collaboration. The major participants in the overall LBNF/DUNE enterprise are the international DUNE collaboration, the LBNF/DUNE-US construction project, the DOE, international funding agencies, Fermi National Accelerator Laboratory (Fermilab in Batavia, Illinois) as the host laboratory, and the Sanford Underground Research Facility (SURF, in Lead, South Dakota), where the far detector will be located. Fermi Forward Discovery Group, LLC (FFDG) is the Management and

Operating Contractor for Fermilab. Figure 1 illustrates the general underground work area at the SURF

(far) site.

Figure 1: DOE Underground Leased Space at SURF (LBNF/DUNE Caverns)

The Far Detectors and Cryogenics (FDC) subproject consists of two large cryostats that will be constructed underground at the 4850L. There are 2,215 steel components per cryostat, for a total of over 5,800 metric tons. There are an estimated 850 truckloads of steel and associated connecting

Statement of Work (SOW) INTRODUCTION

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 1-2 materials and an additional 10-15 truckloads of specialized cryogenic equipment anticipated during the period of performance. These truckloads translate to approximately 625 cage loads of steel, 500 skip cage loads of steel (long straight beams), and 140 underslung loads.

In addition to the cryostat steel components, the FDC subproject will receive an additional 250 estimated truckloads of Cold cryostat materials to be delivered to site throughout the duration of this

Subcontract which translates to approximately 600 cage loads of cold cryostat materials. These materials are composed of foam insulation panels, stainless-steel skin materials, and associated consumable items for completion of the cold cryostat construction.

The Building and Site Infrastructure (BSI) subproject precedes the FDC subproject underground in Lead, SD, and consists of typical construction in an atypical location roughly 1 mile underground with shaft access. The types of material to be managed are dominated by piping, conduits, cable trays, electrical cabling, etc. all typical construction materials. The majority of all BSI materials will be delivered and managed outside of this Subcontract, however, there are expected to be a small amount of BSI materials that will require receipt and movement under this Subcontract. These items include transformers, electrical switch gear, air handlers, chillers, cooling tower components, and miscellaneous piping and electrical equipment. is the BSI materials are estimated to be an average of 2-3 truckloads per week starting in June 2026 through the completion of this Subcontract. There are several unique loads that will require more detailed planning such as the air handlers, transformers, switchgear, and chillers which may require special handling. Some additional conventional building materials and consumables are included in this estimated volume of BSI materials.

1.2 Purpose of SOW

This FDC the performance requirements and tasks to supply logistical and material transport services for managing the flow of materials in support of the LBNF/DUNE-

US Far Detector and Cryogenic (FDC) subproject.

The Bull Gang services required for both BSI and FDC will be performed under this Subcontract during the period the BSI subproject is active. Only the FDC Bull Gang services will be required after the BSI subproject is completed.

The FDC Bull Gang shall coordinate through the FFDG FDC Bull Gang Technical Representative (TR), as named in the Subcontract, with all BSI Bull Gang requirements and tasks during the active phase of BSI to avoid project schedule impacts. Once the BSI subproject is complete, the need for such interfacing will no longer be required.

The Subcontractor shall coordinate with the FFDG TR for this subcontract. The FFDG TR will manage the required interface with the FDC Installation and Logistics teams on deliveries to the SURF site, unloading materials, short-term storage, and transport of materials to the Ross Headframe. At the headframe, Statement of Work (SOW) Applicable Documents

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 2-3 materials are transferred to the South Dakota Science and Technology Authority (SDSTA), under an existing FFDG Logistics Subcontract with SDSTA, for shaft movement. SDSTA transports deliveries through the shaft and unloads them underground, at the 4850L under the existing FFDG Logistics Subcontract. The

FDC Bull Gang Subcontractor then receives the material again and transports the material to the appropriate location underground as determined by FFDG. Additional maintenance and service requirements are outlined in Section 3.2.

1.3 Assumptions

Bull Gang support is required by the Subcontractor at a minimum 16 hours per day covering a day and night shift on surface and underground Monday through Friday. Bull Gang services may be required outside of normal shifts and will be utilized on an as needed basis.

SDSTA has the responsibility of loading materials into the shaft conveyances at the surface, transporting material through the shaft and unloading the materials at the shaft station at the 4850 level under the separate FFDG Logistics Subcontract. This SOW covers the required activities before and after the shaft operations and logistics responsibilities of SDSTA under the FFDG Logistics Subcontract.

1.4 Timeline

This SOW covers a performance period for FDC subproject support as stated in the Subcontract, not including any mobilization required before the full FDC Bull Gang work requirements, as stated in 1.2, above.

An official Kick-off Meeting (KOM) will be scheduled at a mutually agreed upon date, time, and location as soon as practical after award of the Subcontract. The primary purpose for this meeting is to confirm that the project participants understand the terms and conditions of the Subcontract, the requirements of this Statement of Work, the specifications and drawings, the ES&H and QA requirements, and the work activities involved with each task of this Statement of Work.

Reference documents are provided to supplement this SOW to the extent involved in defining tasks within this SOW.

Appendix 1: BSI surface and underground drawings Appendix 2: FDC Final design report

Appendix 3: Baseline BSI schedule

Appendix 4: Baseline FDC schedule

Appendix 5: FFDG estimation of FDC logistics demand

Appendix 6: LBNF/DUNE-US FDC ESH Installation Plan

Appendix 7: LBNF/DUNE Far Site Surface & Underground Access

Statement of Work (SOW) SOW Performance Requirements

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 3-4

These documents are provided as Appendices to the RFP documentation.

The Subcontractor shall furnish all properly qualified management, personnel, insurance, equipment with appropriate accessories (including mobilization and demobilization at completion of the subcontract), facilities, materials, supplies, tools, software and transportation necessary to assure effective performance of all work required by this Statement of work. The Subcontractor shall plan and coordinate with LBNF/DUNE-US project management to assure effective performance of all services described in this

Statement of work. The Subcontractor is required to provide all of the same resources and to coordinate, as necessary, with the FFDG Technical Representative to ensure timely mobilization before commencement of the performance and to ensure efficient demobilization after completion of the performance.

3.1 General Requirements

The Subcontractor shall participate in all daily/shift meetings with FFDG to receive priority for activities throughout working shift(s). A report shall be provided by the Subcontractor for each shift describing work performed during that shift. These reports shall be provided upon completion of the work shift.

Reports shall include:

Date of report

Who prepared and signed off the report

General description of work, including, but not limited to, the following.

o Description of where and what work was performed o Loads moved: from-to, quantity, general description o Work performed on Day or Night shift o Areas cleaned

List of staff working, information including but not limited to o Names of positions of staff o Hours worked and specified shift o Total man hours worked to date

List of equipment onsite, information including but not limited to the following.

o Equipment make, model, and company number/serial number o Total days onsite o Equipment status throughout the shift (down for maintenance, down for PM, available all shift, etc.)

o Hours of downtime throughout the shift o Status at end of shift

Weather throughout the shift

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 3-5

Logistics delays, cause of delay o Cause of delay o Downtime due to delay o Who all was affected by delay

Notable safety items both positive and requiring improvement o Have any safety incidents occurred; stated as a yes or no question

Quality related issues

Additional detail as requested by the FFDG FDC Technical Representative

The Subcontractor shall maintain a list of open action items assigned, identifying action to be taken, the responsible party and the date the action must be completed.

Monthly progress reports shall be submitted throughout the contract period. Monthly reports shall be submitted on the 20th day (or the first business day after that date) of each month. Monthly reports shall address the following during the reporting period:

Progress, results, achievements and issues encountered

Outstanding issues and action items

Anticipated variance in cost associated due to requirement changes or issues encountered.

Inclusion of this information with the monthly progress report does not constitute acceptance of changes or entitlement to a price adjustment under this FFP Subcontract.

The work site and project are a dynamic environment, and specific work being done/materials being moved may need to be reprioritized with minimal notice. The bull gang and FFDG FDC TR of contact or their designees will be in communication throughout the working shifts. Direction will be communicated via written, verbal, electronic (voice, text, email) or other agreed upon methods between FFDG FDC TR and bull gang. The bull gang scope and activities will be integrated into the FDC installation efforts and be an essentially part of the overall staffing working underground.

Anticipated labor to support and complete this scope of work shall include:

1 Lead/Foreman per shift

7 Bull Gang staff on day shift o Estimated to be 3 on surface and 4 underground

5 Bull Gang staff on night shift o Estimated to be 1 on surface and 4 underground

Day and night shift working hours expected to be 7:30 am -4pm and 4 pm 12:30 am respectively, Monday through Friday

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 3-6

3.2 Bull Gang Non-Labor Requirements

The following list of equipment and supplies includes, but is not limited to, those items required to support this proposed scope of work. Equipment fleet composition will be determined based on actual need and subject to approval by FFDG FDC Technical Representative prior to mobilization to site:

Forklifts o (1)- surface - rough terrain forklift with 8,000 lbs. capacity o (1)- Underground -8,000lbs. capacity warehouse style forklift

Telehandler o (2) Surface 20,000 lbs. minimum capacity o (1) underground - 8,000 lbs. minimum capacity

Manufacture approved man basket attachment

MT 100 mini track loader

Combi lift (side load multidirectional forklift, 20,000 lbs. capacity) o Government Furnished Property from FFDG for steel movement

Medium duty truck and trailer o 14,000lb trailer net capacity o minimum flat deck length

Tugger and carts

Government Furnished Property from FFDG Pallet jacks

Floor sweeper

Snow removal equipment/attachments as necessary o Required from September 15 through May 15

Miscellaneous Rigging (for Bull Gang effort only) o Rigging assessment and/or definition for handling of any materials supplied within this statement of work.

o Rigging required for managing typical loads.

o The owners of unusual loads are responsible for design of and specialty rigging for large, awkward, or sensitive materials. This will be provided to the Subcontractor and is not the responsibility of the Subcontractor.

Pressure washer and associated hoses, tooling, and consumables for directed cleaning of delivered materials o Pressure washer required to have heat for steam cleaning/hot water cleaning capability

Fuel cubes o Double wall construction, in new or like new condition to provide sufficient fuel for included equipment

Other Equipment Requirements

Statement of Work (SOW) Required Tasks

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 4-7 o FFDG reserves the right to reject any unsafe materials/equipment, at no cost to FFDG o FFDG shall not be billed for any inoperable material/equipment o Subcontractor responsible for maintenance, repair, and upkeep of all owned/leased equipment on site in support of Bull Gang scope o Freight In o Freight Out o Assemble/disassemble for movement to the underground o All underground equipment, mobile and stationary, shall be powered by diesel or electric power sources only

Diesel engines shall be Tier IV final

No lithium-ion batteries over 50 amp/hr o Proximity Sensors (https://www.scan-link.com/) are used on site to mitigate risk of human/machine interactions.

Proximity Sensor units and the sensor tags required for all mobile equipment on site, Surface and Underground

All hard hats utilized shall include proximity sensors o White Noise backup alarms for all equipment to limit noise in work spaces and at nearby residences on surface o Fuel Storage management for equipment required by this statement of work o Equipment Mounted Fire Suppression buy/maintain o Fire Extinguishers buy/maintain o Communications (radios) compatible with FFDG radio system o Electronic barcode scanners

Government Furnished Property from FFDG o Personal Escape Packs (Self-Rescuers) Self-Rescuers will be required for all underground staff, the recommended product is OCENCO M20.2.

Self-Rescuers must be carried by all underground staff when accessing the underground facilities at all times.

o Personal Air Monitors

Air monitors, 4-gas monitor, are required to be carried by each underground Guide.

Gas monitors shall have capacity to measure NO2, O2, CO2, H2S o

4.1 Task 1: Preparation of Environmental Safety and Health (ESH) Plan

A part of the Exhibit A ES&H Requirements for Supply and/or Services Subcontracts South Dakota

Leased & Non-Leased Space, the Environmental, Safety, and Health Certification (ESHC) form will be

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 4-8 provided to the Subcontractor for signature, indicating that the Subcontractor understands the requirement to comply with DOE 10 CFR Part 851. In addition, Subcontractor must develop and submit a

Site-Specific Environment, Safety, and Health (ES&H) plan which must comply with and encompass all applicable aspects of 10 CFR Part 851 Worker Safety and Health Program including 29 CFR Part 1910, OSHA

Safety and Health Standards for General Industry and the DOE Hoisting and Rigging Standard DOE STD-

1090-2020.

Subcontractor is required to ensure that the site safety protocols are strictly adhered to. This includes plans, build plans and ensuring workers are fully aware of the contents of these and held accountable for plans will be reviewed and approved by FFDG before work commences.

All Subcontractor personnel shall attend all required FFDG provided trainings, listed below, and shall be billable at the straight time rate. Following is a summary of training required by and offered by FFDG:

Table 1. Subcontractor-Required Training Courses

Course Description Typical Duration

Oxygen deficiency Hazard (depending on area) 2 hours

LBNF/DUNE site orientation -- Surface 2.5 hours

LBNF/DUNE Surface practical factors 1 hour

LBNF/DUNE site orientation -- Underground 2 hours

LBNF/DUNE Underground practical factors 2 hours

LBNF/DUNE Guide training for Crew Leads 4 hours

The Subcontractor and any sub-tier Subcontractor performing work at SURF will be responsible for the following requirements concerning Subcontractor training.

The Subcontractor shall be responsible for assuring that their employees and sub-tier

Subcontractor employees, who do not speak English, understand all ES&H requirements. The

Subcontractor must be able to communicate any necessary instructions to those employees.

necessary ES&H training as may be required by federal/state regulations, and as appropriate for their Subcontract activities at Sanford Underground…