Amendment 5 to RFP LBNF-372427-KE.pdf

From: Kenneth Eichten To: Kenneth Eichten Subject: FFDG RFP LBNF-372427-KE, Amendment 5 Date: Tuesday, September 16, 2025 5:21:08 AM Attachments: Attachment to RFP Amendment 5 - Q&A.pdf

Job Hazard Analysis Template.docx Lift Plan Permit Template.docx Work Activity Plan Termplate.docx

Prospective Offerors:

This email constitutes Amendment 5 to FFDG RFP LBNF-372427-KE. Please acknowledge receipt of this RFP amendment by sending an email to me at keichten@fnal.gov.

The purpose of this RFP amendment is to provide answers to questions from Prospective Offerors.

Questions and answers are provided in the first attachment to this email.

The other three attachments to this email are MS Word templates provided in response to Question 9.

Regards, Ken Eichten LBNF/DUNE Procurement Specialist IV Fermi National Accelerator Laboratory

Cell Phone: 509-947-8720 keichten@fnal.gov mailto:keichten@fnal.gov

Q1. Section M2.2.1, item #1 refers to “Enclosures in the RFP Cover Letter.” However, a cover letter was not provided in the RFP. Please clarify what the word “Enclosures” is referring to.

A1. Refer to RFP Amendment 4.

Q2. Section M2.2.1, item #2, requests evidence of annual revenues. Please provide instructions on where in the proposal bidders should submit this information.

A2. Refer to RFP Amendment 4.

Q3. Please provide a more detailed graphic showing the areas where road maintenance, snow removal, laydown space (for office space, equipment, tools storage, etc.) are required or may be located.

A3. Graphics/maps and area descriptions are included in the version of the SOW dated September 11, 2025, which is attached to RFP Amendment 4.

Q4. Will office space be provided or should the contractor provide a trailer or Conex box to be utilized for space?

A4. There is currently no available office space for the Subcontractor. Subcontractors should include in their proposals a surface office space. Space may be made available upon the completion of the BSI subcontract on June 1, 2026.

Q5. Section F.1 states that the period of performance is from “the date of award (on or about November 1, 2025) through April 30, 2027.” However, Sections L.1, item E (page 21 of 33) and L.4, Price Proposal Instructions (page 24 of 33) state that the period of performance goes through February 27, 2027. Please clarify the end date of the project.

A5. Refer to RFP Amendment 4.

Q6. Please confirm that a full-time Site Health and Safety representative is not required for the project.

A6. A full-time on-site Health and Safety representative is not required.

Q7. Please confirm that a full-time QA/QC site representative is not required for the project.

A7. A full-time on-site QA/QC site representative is not required.

Q8. RFP LBNF, 372427 – KE, Attachment J2 SOW, Revision dated 3 September 2025.

Please confirm the work will entail two 12-hour shifts per day, 7 days per week.

A8. Yes--working shifts should be proposed as two 12-hour shifts working 7 days per week to provide 24 x 7 coverage.

Q9. Appendix 7 – 10.3.2.2 Critical and Complex Lifts. Please provide all basic and critical lift plan templates per above section.

A9. The following documents relative to SOW Appendix 7 are attached.

• Lift plan permit

• FD Work Activity Plan Template

• FD JHA Template

Q10. Appendix 2 – 1.1.2 Facility Support & Services (131.FDC.05.01)

a. Please clarify what positions the Offeror and its subcontractors will be required to fill/manage and price for this proposal effort.

b. Will the Bull Gang crew of 5 each shift be filling both the transport and the rigging crew trees shown in the graphic below?

A10.

a. This graphic and detail does not specifically pertain to the proposal. It is an example of labor for project installation and is intentionally general in detail.

Offerors should utilize the proposed labor levels of one lead/Forman per shift and 5 personnel per shift in the SOW for bidding purposes.

b. No--the 5 person Bull Gang crew and Foreman are not expected to fulfill roles of the rigging categories of the above listed job classifications/categories.

Q11. 4.4.4 Escorts, Flaggers, Spotters, Maintenance of Traffic (MOT). Please clarify if additional personnel beyond the 1 Forman and 5 Bull Gang will be necessary to achieve this with the current understanding of the site logistics needs for deliveries.

A11. Based on the expected truck volumes, it is anticipated that the 1 Forman and 5 staff can reasonably achieve this task.

Q12. Please provide torque requirements and bolt/nut sizes for the long beam rigging wheel assembly hardware that the Bull Gang crew will be installing to allow for the vertical repositioning “tripping” procedures outlined in this RFP.

A12. Bolt attachments must be torqued to 519ft-lbs (lubricated). Hex head bolts/nuts size is 1.5 inch (1.5” x 5.5”). Bolts, nuts, washers and bushings will be provided by

FFDG

Q13. Will additional tuggers or carts be required to be included in this pricing to allow for the desired flow of materials outlined in Appendix 5 of the included documents or should pricing include additional allowance or rental fees associated with obtaining these items?

Q14. No--based on volume and transport distance, the GFP provided carts and tuggers are expected to be sufficient for the movement of materials in alignment of the delivery schedule in conjunction with the other underground material handling equipment described. No additional carts are expected to be required.

JOB HAZARD ANALYSIS

Document Control ID:

Date:

Revision #:

Owner:

HEADER: Title

Title:

WHERE: (Location, Access Points)

Area:

WHAT: Description of Work:

WHO:

PREPARED BY (Print Name):

SIGNATURE:

AFFILIATION

DATE:

ESH Reviewed By:

☐ ACCEPT

☐ REJECT

SIGNATURE:

AFFILIATION

DATE:

Rejection Reasons

AUTHORIING SUPERVISOR (Print Name):

☐ ACCEPT

☐ REJECT

SIGNATURE:

AFFILIATION

DATE:

Rejection Reasons

Emergency Contact #s: Underground: Duty Officer: 605-639-1184 Other #’s: |X| Ross Hoist Op. 605-722-4881 |_| Yates Hoist Op. 605-722-1037

|_| Surface: 911 if fire or medical emergency services are needed; otherwise: 605-639-1184 |X| Duty Officer: 605-639-1184 Other #’s:

RISK ASSESSMENT SUMMARY

Industrial Hazard:

☐ Flammable Gas Areas

☐ Chemical Exposure (Chemical use, cleaners, solvents, adhesives, etc.)

☐ Heat Stress / Cold Stress

☐ Overhead Hazard (Working above others)

☐ Overhead Crane

☐ Mobile Elevating Work Platform (MEWP)

☐ High Pressure air / fluids

☐ Welding / Cutting / Brazing / Grinding

☐ Confined Space

☐ Silica (machining – concrete, grout, mortar, etc.)

☐ Radiation Work

☐ Lasers

☐ Manipulative Energized Work (Requires Electrical Permit)

☐ Diagnostic Energized Work (LOTO Verification)

☐ Steel Erection

☐ Fall Exposures > 4ft (>6ft for construction)

☐ Powered Industrial Truck (e.g. forklift)

☐ Mobile Crane

☐ Critical Crane Lift or Crane Personnel Basket

☐ Rotating Equipment

☐ Ladder Use

☐ Scaffold Erection / Scaffold Use

☐ Chemical Use (cleaners, solvents, adhesives, etc.)

☐ Ergonomics (overexertion, repetition, lifting)

☐ Loud Noise (continuous, instantaneous)

☐ Potential Oxygen Deficiency – ODH 1 or 2 areas

☐ Other Hazards not listed_______________________________________

Environmental Hazard:

☐ Impact or release to surface, sanitary, or ground water

☐ Generation of regulated waste (hazardous, special, universal)

☐ Impact to new or existing air emission sources, including equipment/generators

☐ Use of Oil (> 55 gal) or new oil filled equipment

☐ Release of a chemical or use of a new chemical

☐ Use of refrigerants

☐ Impact to a naturally sensitive area or historical site

SAFETY MITIGATIONS - CONTROLS

☐ Danger or caution tape & signage

☐ Barricades - soft (caution tape)

☐ Soil/erosion control

☐ Other Controls not listed here?

☐ Construction Fence / Snow Fence

☐ Safety Data Sheet(s) (SDS)

☐ Eyewash

☐ Emergency Shower

☐ Temporary Lighting

☐ Confined Space Permit

☐ Barricades – solid

☐ Road Closure

☐ Site dust control

☐ Safety Barricade

☐ Lock Out / Take Out

☐ Hot Work Permit

☐ Working from Heights Permit (Required when Body Harness is Used)

☐ Fall Rescue Plan

☐ Electrical Work Permit (FESHM Chapter 9120)

☐ Temporary Ventilation

BODY MOTION: (Check all hazards that may exist)

☐ Lifting ☐ Grasping ☐ Pushing ☐ Pulling ☐ Bending ☐ Kneeling ☐ Reaching ☐ Squatting ☐ Standing ☐ Sitting ☐ Carrying ☐ Climbing

☐ Twisting ☐ Other _______________

PERSONAL PROTECTIVE EQUIPMENT (Check all protective equipment required for the work task)

Head

☐ Hardhat with lanyard ☐ Safety Helmet with Chin Strap ☐ Camp Lamp

Eyes/Face/Neck

☐ Safety Glasses with Side Shields ☐ Safety Goggles

☐ Face Shield ☐ Welding Googles/Helmet

Respiratory

☐ Respirators (air purifying), cartridge half face mask – Specify type of cartridge __________________

☐ Respirators (air purifying), cartridge full face mask – Specify type of cartridge ___________________

☐ Respirators - supplied air

Ears/Hearing

☐ Single Protection (Ear Plugs) ☐ Double Protection (Earmuffs with Ear Plugs)

Hands/Arms

☐ Gloves – leather ☐ Gloves - chemical ☐ Gloves – Anti-Static

☐ Gloves - electrical ☐ Gloves – Cryogenic

☐ Gloves – Nitrile ☐ Long Sleeve Shirts Arm - cut protection

Body

☐ Tyvek Coveralls ☐ High visibility clothing ☐ Long Sleeve Shirts

☐ Long Pants without Cuffs ☐ Apron – Cryogenic ☐ Leg - cut protection

☐ Whole body – electrical ☐ Whole body - Dust, chemical, heat ☐ Fall Protection

Feet

☐ Steel-toed boots ☐ Tyvek Boot Covers ☐ ESD (Anti-Static)

EQUIPMENT REQUIRED FOR THE JOB: (List the tools/equipment required to perform the job and any special requirements for use or storage of the equipment)

☐ Radio Communication ☐ Fire Extinguisher ☐ Fire Extinguisher ☐ Fire Blankets (Welding) Retardant Traps ☐ Lifeline ☐ Safety Cable ☐ Absorbent Panes ☐ Spill Kit

☐ Self-Retracting Lifeline w/ Leading Edge Protection ☐ Lock Out/Tag Out Devices ☐ Containment Pans ☐ Scissor Lift ☐ Aerial Lift (Working form height Permit Required)

☐ Hoisting Equipment ☐ Other ______________________________________________

TRANSPORTATION AND HANDLING OF EQUIPMENT: (Describe how equipment/items will be transported to the location)

If use of a forklift or rail system is required, check the appropriate box ☐ Forklift ☐ Rail system ☐ Other:______________________________________

IMPACT AND TESTS: (List any impacted area, systems, alarms, machines, tests, etc.)

HOW: (Utilizing the format below, identify hazards and environmental aspects, and their corresponding safety precautions/procedures/controls to mitigate each hazard. Use as many sheets as necessary.)

Step

Work Steps

Environmental, Safety or Health Hazards

Environmental, Safety or Health

Precautions / Procedures / Controls

My supervisor has reviewed this hazard analysis with me and I understand the hazards and required precautionary actions. I understand that there are Environment, Health and Safety Professionals on staff if I need further assistance or clarification. By signing below, I agree to the following:

· I agree to follow the work steps and implement the controls as written or notify my supervisor if I am unable to do so.

· I agree to stop work when conditions or hazards change or when I encounter unexpected conditions during the execution of work, or when work cannot be performed as written, or instructions become unclear during execution.

I confirm that I am authorized, qualified, and fit to perform the work.

Print Name

Affiliation

Signature

Date

Document-Name DUNE JHA A hard copy of this document may not be the version currently in effect. The current version is always the version contained within LBNF/DUNE docdb document management system, DUNE DocDb No. 27645 (docs.dunescience.org) and EDMS No. 2858967 Page 9 image1.png

Lift Plan Permit

This form has three sections used to document the lift plan required for all critical, planned engineered and pre-engineered production lifts. Deviations from the approved plan must be reviewed by the original approvers. A copy of the plan must be uploaded in to Teamcenter.

If the lift is covered by an existing procedure, attach it to the form and fill out only the first page.

Approved plans may be reused for similar lifts of like material with the same lifting equipment. The date of the lift and workers may be different. Plans must be signed only once: by preparers and approvers when being written and approved, and by workers after reading the plan. Plans must be revised and reapproved if conditions change.

Section 1: Plan Details Work Order/ Project Number/ Permit Number: _________________

Plan Preparer:

Location of Lift:

Description of Object to be Lifted:

Type of Lift:

Check all that apply

See FESHM 10200 for definitions of each lift

|_| Critical

|_| Planned Engineered

|_| Pre-Engineered Production

Hoisting Equipment Manufacturer & Type:

Model Number:

Type:

Rated Capacity:

Inspection Date _____/_____/_______

A. Weight of Rigging

A:

B:

B. Weight of Load

A. Total Load Weight

B. Percent of Crane Rating

Sections 7 through 13 are to be completed when a mobile crane is used.

A. Expected Radius:

(Maximum Radius pick, swing, set)

(Planned Radius)

B. Load Rating at Radius:

(Maximum Radius)

(Planned Radius)

C. Swing Direction and Degrees of Swing

Swing Direction:

Degrees of Swing:

D. Lift Elevation and Boom Angle

Lift Elevation:

Boom Angle:

Jib or Boom Extension Used (Yes or No)

Length/Erected:

Weight:

Clearances:

Load to Boom:

To Existing Facilities:

To Power Lines:

Fall Zone:

Ground Stability:

Surface Type:

|_| Bare Ground |_| Asphalt |_| Concrete |_| Other

Ground Stable/Support Needed:

|_| No |_| Yes – Type: _________________

Anticipated Hazards: (wind, weather, visibility, power lines)

|_| Wind is < than 25 MPH or lower as specified in JHA.

|_| Power Lines > 20 Feet from Maximum Working Radius of Crane (see OSHA 1926.1408)

|_| Other _________________________________

Attachments Included:

|_| Operator Qualifications (Required)

|_| Crane Operator Medical Card (Required for mobile cranes)

|_| Crane Operator Evaluation Form (Mobile cranes only)

|_| Rigger Qualifications (If riggers are used)

|_| Site Plan

|_| Utility locating documentation (e.g. JULIE)

|_| Rigging Configuration (Required)

|_| Hazard Analysis

Define Rigging Gear Requirements

1. List each piece of rigging gear shown on the rigging sketch or photo in the table below (such as: load hook, shackles, slings, eye bolts). If a component weighs more than 10 pounds, include the weight in the weight column.

1. Label the sketch or photo using the corresponding number for the gear.

1. Draw sling angles and the resulting load reduction factors for slings and eyebolts.

1. Calculate the force on each piece of rigging gear. Show that angles are accounted for in determining forces.

1. Determine the required rigging gear capacity and size. Indicate if this is an exact specification or a minimum.

Item

Name of Rigging Equip: (Sling, Eyebolt, etc.)

Weight

Force on gear

Capacity / rating / working load limit

Size specifications

Section 2: Rigging Plan and Sketch

Plan the Rigging (define specific controls)

On a sketch or photo (see sketch grid on next page), show how the item will be rigged and the type of gear to be used:

1. Show location of shackles, hoist rings, spreader beams, slings, etc.

2. Show attachment points (how rigging gear will be attached to load)

3. Show where padding of sharp edges is necessary

4. Provide the weight of heavy equipment such as a lifter or spreader beam

5. Show proper orientation of eyebolts

6. Indicate the center of gravity (horizontal and vertical)

Rigging Sketch or Photo of Rigged Item (Include all information required to determine that the load is properly rigged, and that appropriate rigging gear is selected. Include, as applicable, sling angles, eye bolt orientation, padding points, center of gravity, type of sling hitch, and any other pertinent information.) May attach drawings.

Section 2: Rigging Plan and Sketch, continued

Rigging Sketch or Photo of Rigged Item (Include all information required to determine that the load is properly rigged, and that appropriate rigging gear is selected. Include, as applicable, sling angles, eye bolt orientation, padding points, center of gravity, type of sling hitch, and any other pertinent information.)

Lift Director

Printed Name:

Signature:

Date:

Technical Approver (Crane Office SME), or designee

Printed Name:

Signature:

Date:

Contractor Supervisor (if applicable)

Printed Name:

Signature:

Date:

Qualified Crane/Forklift Operator

Printed Name:

Signature:

Date:

ES&H Representative

Printed Name:

Signature:

Date:

D/S/P Head(s) (or designee)

Printed Name(s):

Signature(s):

Date:

Person-in-Charge (If the Lift Director cannot be present, they may designate a person-in-charge (PIC), who must be someone other than the operator.)

Printed Name:

Signature:

Date:

Authorized Workers (The Lift Director / person-in-charge must ensure that all personnel fully understand the requirements of the lift plan and their role in the operation. Workers signatures below attest to this.)

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Name

Signature

Date

Fermilab ES&H Manual Form 10200-F1

WARNING: This manual is subject to change. The current version is maintained on the ESH&Q Section website. Rev. 01/2021

WORK ACTIVITY PLAN

Document Control ID:

Date:

Revision #:

Completed By:

TASK: Title

Description:

OPERATIONAL STEPS FOR THIS BUILD PLAN

Step No.

General Step to Perform Task

LIFE CHANGING CATEGORIES

GO TO WORK CHECKLIST Yes N/A

WORK FROM HEIGHTS

Job Hazard Analysis

LIFTING AND RIGGING

Standard Operating Procedure

CRANE(S)

Hot Work Permit

HUMAN EQUIPMENT INTERFACE

Fall Protection Permit

UTILITIES

Hold Points

ENERGY ISOLATION

Engineering Design(s)

REVIEWED / APPROVED BY:

LBNF/DUNE ESH Coordinator

Lead

Installation Manager

Name:

Date:

Signature:

Document-Name DUNE Build Plan A hard copy of this document may not be the version currently in effect. The current version is always the version contained within LBNF/DUNE docdb document management system, DUNE DocDb No. 27645 (docs.dunescience.org) and EDMS No. 2858967 Page 2

SIX ELEMENTS OF WORK

EQUIPMENT

MATERIALS

TOOLS

ACCESS

PEOPLE (Crew size & Special Skills Required)

Day Shift

Evening Shift

TRAINING REQUIRED

SKETCH

STEP 1:

Description:

Critical Information:

List SOP and/or JHA

Include Hold Points when necessary

STEP 2:

Description of activity:

Critical Information:

List SOP and/or JHA

Include Hold Points when necessary

STEP 3:

STEP 4:

image1.png