Amendment 1 to RFP LBNF-372427-KE.pdf

From: Kenneth Eichten To: Kenneth Eichten Subject: FFDG RFP LBNF-372427-KE, Amendment 1 Date: Thursday, August 28, 2025 2:16:05 PM Attachments: Pre-Proposal Conference and Site Tour Instructions.pdf Importance: High

Prospective Offerors:

RFP Section L, Subsection L3, is changed to read as follows—

“L3. MANDATORY PRE-PROPOSAL CONFERENCE AND OPTIONAL SITE VISIT

A mandatory Pre-Proposal Conference to go over the RFP with Prospective Offerors will be held on September 9, 2025 starting at 8:45am (badging for in person attendees to start at 8:00am) Mountain Daylight Savings Time. Representatives of Prospective Offerors may attend the mandatory Pre-Proposal Conference by either attending in person or virtually via teleconference service. The Pre-Proposal Conference will be held at the Sanford Underground Research Facility (SURF) Site in Lead, South Dakota prior to the optional Site Tour. The optional Site Tour will include a tour of the surface and underground SURF facilities which are relevant to the work required by the Statement of Work. Attendance at the optional Site Tour is encouraged but not mandatory.

Prospective Offerors intending to have representatives attend the Pre-Proposal Conference and Site Tour in person at SURF on September 9, 2025 are required to submit an online Fermilab Access Request form for each individual who will be attending no later than September 2, 2025.

Prospective Offerors intending to attend the Pre-Proposal Conference virtually and not attend the Pre-Proposal Conference and Site Tour in person at the SURF site shall notify the FFDG Procurement Representative, Ken Eichten, by sending an email to keichten@fnal.gov no later than September 2, 2025. The Prospective Offeror shall provide the legal name and email address of each individual who will attend the virtual Pre-Proposal Conference. The FFDG Procurement Representative will subsequently provide an invitation to the virtual teleconference to each identified individual via email prior to the teleconference on September 9, 2025.

Prospective Offerors who attend the Pre-Proposal Conference and Site Tour are responsible for all travel costs associate with the attendance. FFDG is not liable for any costs or damages incurred or arising from the inability of any person (or persons) to access the site or attend the Pre-Proposal Conference and Site Tour, whether due to failure to supply the necessary notifications and information to access to FFDG in a timely fashion, or for any other reason.

mailto:keichten@fnal.gov mailto:keichten@fnal.gov

RFP LBNF-372427-KE

Instructions for Attending Pre-Proposal Conference and Site Tour

Dear Prospective Offerors:

Fermi Forward Discovery Group, LLC (FFDG) invites Prospective Offerors to participate in a Pre- Proposal Conference and Site Tour for Request for Proposal (RFP) Number LBNF-372427-KE for FDC Bull Gang Services. The Pre-Proposal Conference and Site Tour will occur at the Sanford Underground Research Facility (SURF) in Lead, South Dakota on September 9, 2025.

1. On-Site Pre-Proposal Conference and Site Tour Details:

(All times are Mountain Daylight Savings Time on September 9, 2025)

• Badging 8:00am - 8:30am o Location for badging: 206 Ellison Court, Lead, SD 57754

• Pre-Proposal Conference o 8:45am - 10:00am (on-Line or on-Site) o Location (TBD)

• Safety Overview and Training o 10:00am to 11:00am

• Lunch (not provided) o 11:00am -12:00pm

• Issue PPE at Ross Dry o 12:00pm -12:30pm o 168 Ross Street, Lead, SD 57754 (parking is limited, consolidate vehicles)

• Ross surface/Ross Yard Tour o 12:30pm to 1:30pm o Ross Yard/Ross headframe

• Underground tour 1:30pm – 3:30pm o Cage at 1:45pm (transition from surface walk to Ramp)

▪ Underground tour from 1:55pm to 4:00pm of drifts, mucking ramp, ledges, general UG space o Cage up at 4:00pm o PPE return 4:00pm - 4:30pm

• Close out/final questions o 4:30pm – 5:00pm

The Site Tour will immediately follow the Pre-Proposal Conference meeting session. Personnel of Prospective Offerors not attending the Pre-Proposal Conference and Site Tour in person may attend the Pre-Proposal Conference virtually. FFDG will provide teleconference details in response to RSVP from Prospective Offerors.

2. Purpose:

At the Pre-Proposal Conference FFDG will:

• Review the model subcontract, proposal requirements, and evaluation criteria of RFP Number LBNF-372427-KE.

• Provide Offerors with a clearer understanding of the Statement of Work, performance expectations, and safety/compliance standards.

• Allow for open discussion and clarification of Prospective Offeror questions

3. RSVP Requirements:

All Prospective Offerors must confirm attendance no later than September 2, 2025 at 5:00pm Mountain Daylight Savings Time in an email to Ken Eichten at keichten@fnal.gov

Prospective Offerors shall include the following in the RSVP:

• Full legal name and email address for each attendee (including lower-tier subcontractors)

• Indicate whether the individual will participate onsite or virtually

4. Safety, Personal Protective Equipment (PPE), and Training Requirements:

• Required PPE to be provided by personnel of Prospective Offerors attending the Site Tour include hard hat, steel-toe boots, safety glasses and reflective safety vest.

• FFDG will provide W65 self-rescuers to all participants entering the underground site.

• Prequalification Safety Training: FFDG will provide safety training required for the Site Tour onsite prior to the Site Tour – no pre-training is required before arrival

5. Online Site Access Request Form Instructions:

For all onsite attendees, Fermilab site access approval is required in advance. Each onsite attendee must:

• Complete the Online Fermilab Access Request Form (Access Request Form)

• A REAL-ID compliant document will be required to access the site

Access Request Form Instructions Access Request Form

Reason for access request Business Visitor

Have you visited the lab before? If yes, find previous information

What Fermilab affiliation will you be visiting? LBNF - Long Base Neutrino Facility

Point of Contact (click on magnifying glass) Mike Pfaff

Purpose of Visit Procurement Meeting

Description of visit Pre-proposal meeting

Is your request onsite or virtual Onsite

From (Date) 9/9/2025

To (Date) 9/9/2025

What Fermilab site will you be visiting Lead, SD

What Building will you be visiting South Dakota

Enter your personal information Enter your personal information

6. Additional Notes:

• Questions and answers during the Pre-Proposal Conference will be documented and included in an RFP Amendment

• Attendance of Site Tour, while optional, is highly encouraged

FFDG thanks you for your interest in supporting the LBNF/DUNE Project and looks forward to your participation.

https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975

During the Pre-Proposal Conference, FFDG representatives will provide a brief presentation of the elements of work required by the Statement of Work. During the Site Tour, FFDG will walk through of available/accessible SURF areas relevant to the Statement of Work. Questions and answers during the Pre-Proposal Conference will be documented and shared with all Prospective Offerors. Oral explanations and other interpretations or clarifications are not binding on FFDG.”

Additional instructions for attending the Pre-Proposal Conference and Site Tour including instructions for submitting the Fermilab Access Request form are provided in the attached document.

Regards, Ken Eichten LBNF/DUNE Procurement Specialist IV Fermi National Accelerator Laboratory

Cell Phone: 509-947-8720 keichten@fnal.gov

FFDG REQUIRES ALL SUBCONTRACTOR EMPLOYEES AND SUB-TIER

SUBCONTRACTORS COMING ON TO THE FERMILAB AND SOUTH DAKOTA

DEPARTMENT OF ENERGY LEASED SITES TO COMPLY WITH REAL-ID REQUIREMENTS.

FOR MORE INFORMATION PLEASE GO TO https://eshq.fnal.gov/realid/ https://eshq.fnal.gov/realid/