Amendment 4 to RFP LBNF-372427-KE.pdf

From: Kenneth Eichten To: Kenneth Eichten Subject: FFDG RFP LBNF-372427-KE, Amendment 4 Date: Monday, September 15, 2025 12:02:37 PM Attachments: Clause H10. Excusable Delay and Compensation.pdf

SOW Revision dated 11 September 2025.pdf

Prospective Offerors:

This email constitutes Amendment 4 to FFDG RFP LBNF-372427-KE. Please acknowledge receipt of this RFP amendment by sending an email to me at keichten@fnal.gov.

The RFP is revised by--

Changing the first sentence of RFP Section F1. Period of Performance, to read -- “The period of performance of the Subcontract is from the date of award (on or about November 1, 2025) through February 27, 2027.”

Adding Section H10. Excusable Delay and Compensation, which is attached hereto, to RFP Section H.

Replacing the Statement of Work (SOW) in RFP Attachment J-2 with the attached version of the SOW dated September 11, 2025.

RFP Section L1. Proposal Due Date and Time, is revised by changing Item A) to read as follows—

“A) Proposals shall be submitted via email to keichten@fnal.gov no later than 5:00pm Central Daylight Savings Time on September 29, 2025.”

RFP Section L1. Proposal Due Date and Time, is revised by changing Item D) to read as

“D) Offerors are requested to submit their intention to propose to Ken Eichten at keichten.fnal.gov no later than September 24, 2025.”

The second sentence of RFP Section L2. Inquiries and Questions, is changed to read as

“All inquiries and questions regarding this RFP must be received no later than 1:00pm Central Daylight Savings time on September 22, 2025 to allow FFDG sufficient time to respond with an RFP amendment, for the benefit of all prospective Offerors, prior to the proposal due date. “ mailto:keichten@fnal.gov mailto:keichten@fnal.gov mailto:keichten@fnal.gov

H10. Excusable Delay and Compensation

1. Excusable Delay

For purposes of this Subcontract, an “Excusable Delay” shall mean a delay to Subcontractor’s performance arising from causes beyond the control and without the fault or negligence of the Subcontractor, as further described in FAR 52.249-8.

2. Subcontractor’s Right to Equitable Adjustment for Excusable Delay

Subject to the conditions set forth herein, Subcontractor may be entitled to an equitable adjustment in the Subcontract Price for actual, reasonable, and documented out-of-pocket costs and expenses incurred as a direct result of an Excusable Delay, but only in the following circumstances:

(a) Site Access – Subcontractor is denied access to all or any portion of the Project Site for a period exceeding three (3) consecutive calendar days due to an Excusable Delay; or

(b) Cumulative Delays – Subcontractor is delayed for more than seven (7) cumulative calendar days due to Excusable Delays within any rolling twelve (12) month period.

3. Exclusions

Notwithstanding the foregoing:

(a) Subcontractor shall not be entitled to any adjustment in the Subcontract Price for delays within its control or resulting from acts or omissions of Subcontractor or its lower-tier subcontractors or suppliers;

(b) Subcontractor shall not be entitled to recover, and Contractor shall not be liable for, any amounts for overhead, profit, loss of efficiency, consequential damages, or any indirect costs associated with an Excusable Delay;

(c) Any claim for adjustment under this clause must be submitted in writing with supporting documentation within ten (10) calendar days after the commencement of the alleged Excusable Delay; and

(d) Any claim for adjustment shall further be subject to those applicable additional limitations on claims for cost adjustments set forth in the Subcontract, including without limitation Section 5.1 and 5.2 of the FFDG General Terms and Conditions.

4. Flow-Down to Sub-Subcontractors

Subcontractor shall ensure that all lower-tier subcontracts include provisions substantially similar to this clause so that claims for Excusable Delay are subject to the same terms and conditions through all tiers of performance.

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US

September 11th, 2025

Document Number: DUNE DocDB-34179

Statement of Work (SOW)

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page ii

Signatures Required Signature & Date Approved

Originator: Michael Pfaff, LBNF/DUNE-US I&I Services Manager

Approver: Michael Andrews, LBNF/DUNE ES&H Manager

Approver: Kevin Fahey, LBNF/DUNE Quality Assurance Manager

Approver: Susan Underwood, LBNF/DUNE-US Senior Procurement Officer

Approver: Kurt Vetter, LBNF/DUNE-US Project Manager

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page iii

This document can be identified by the revision date as indicated in the Version Control Table below.

Author Revision Date Location (DocDB) Description of Changes

M. Pfaff 5/15/25 34179 Original

M. Pfaff 6/6/25 Content updates and inclusions

M. Pfaff 7/27/25 Content Updates

M. Pfaff 9/03/25 Content Updates

M. Pfaff 9/11/25 Content updates/additions

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page iv

Document Approvals .................................................................................................................................... ii

Revision History ........................................................................................................................................... iii

List of Figures ................................................................................................................................................ v

1 INTRODUCTION .................................................................................................................................. 1-1

1.1 Background ............................................................................................................................... 1-1

1.2 Purpose of SOW ........................................................................................................................ 1-2

1.3 Assumptions ............................................................................................................................. 1-3

1.4 Timeline .................................................................................................................................... 1-3

2 Applicable Documents ....................................................................................................................... 2-3

3 SOW Performance Requirements ...................................................................................................... 3-4

3.1 General Requirements .............................................................................................................. 3-4

3.2 Bull Gang Non-Labor Requirements ......................................................................................... 3-6

4 Required Tasks ................................................................................................................................... 4-8

4.1 Task 1: Preparation of Environmental Safety and Health (ESH) Plan ....................................... 4-8

4.2 Task 2: Preparation of Quality Assurance / Quality Control ..................................................... 4-9

4.3 Task 3: Preparation of a Project Schedule .............................................................................. 4-10

4.4 Task 4: Bull Gang - FDC ........................................................................................................... 4-10

4.4.1 Material Transport ............................................................................................................. 4-10

4.4.2 Maintenance of Roads, Parking and Laydown areas ......................................................... 4-12

4.4.3 Maintain Temporary Construction Buildings ..................................................................... 4-15

4.4.4 Escorts, Flaggers, Spotters, Maintenance of Traffic (MOT) ............................................... 4-15

4.5 Training and Supplies.............................................................................................................. 4-15

4.6 FFDG Directed Requirements (Within Scope) ........................................................................ 4-16

5 Deliverables ...................................................................................................................................... 5-16

5.1 .................................................................................................. 5-16

5.2 Format for Documentation and Deliverables ......................................................................... 5-17

6 Periodic Communication .................................................................................................................. 6-17

7 Transportation ................................................................................................................................. 7-17

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page v

Figure 1. DOE Underground Leased Space at SURF (LBNF/DUNE Caverns) .............................................1-1

Figure 2. General Site Layout (SURF)........................................................................................................4-12

Figure 3. Ross Yard Area (SURF)................................................................................................................4-12

Statement of Work (SOW) INTRODUCTION

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1.1 Background

The Deep Underground Neutrino Experiment (DUNE) at the Long Baseline Neutrino Facility (LBNF) was borne out of the 2014 U.S. Particle Physics Project Prioritization Panel (P5) recommendations. The recommendations called for formation of a truly international collaboration for constructing a US-based long-baseline neutrino oscillation experiment with a powerful neutrino beam (~MW scale), a massive liquid argon TPC (40 kt) sited several hundred kilometers downstream of the neutrino source and deep underground, and a smaller detector just downstream of the beamline. Together these elements will have the capability to unambiguously determine the neutrino mass ordering, search for CP violation in the lepton sector, search for proton decay, and observe neutrinos from core collapse supernovae.

The LBNF/DUNE-US Project is the DOE-funded construction project to create the facility and contribute US scope to the international DUNE Collaboration. The major participants in the overall LBNF/DUNE enterprise are the international DUNE collaboration, the LBNF/DUNE-US construction project, the DOE, international funding agencies, Fermi National Accelerator Laboratory (Fermilab in Batavia, Illinois) as the host laboratory, and the Sanford Underground Research Facility (SURF, in Lead, South Dakota), where the far detector will be located. Fermi Forward Discovery Group, LLC (FFDG) is the Management and Operating Contractor for Fermilab. Figure 1 illustrates the general underground work area at the SURF (far) site.

Figure 1: DOE Underground Leased Space at SURF (LBNF/DUNE Caverns)

Statement of Work (SOW) INTRODUCTION

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The Far Detectors and Cryogenics (FDC) subproject consists of two large cryostats that will be constructed underground at the 4850L. There are 2,215 steel components per cryostat, for a total of over 5,800 metric tons. There are an estimated 850 truckloads of steel and associated connecting materials and an additional 10-15 truckloads of specialized cryogenic equipment anticipated during the period of performance. These truckloads translate to approximately 625 cage loads of steel, 500 skip cage loads of steel (long straight beams), and 140 underslung loads.

In addition to the cryostat steel components, the FDC subproject will receive an additional 250 estimated truckloads of Cold cryostat materials to be delivered to site throughout the duration of this Subcontract which translates to approximately 600 cage loads of cold cryostat materials. These materials are composed of foam insulation panels, stainless-steel skin materials, and associated consumable items for completion of the cold cryostat construction.

The Building and Site Infrastructure (BSI) subproject precedes the FDC subproject underground in Lead, SD, and consists of typical construction in an atypical location roughly 1 mile underground with shaft access. The types of material to be managed are dominated by piping, conduits, cable trays, electrical cabling, etc. all typical construction materials. The majority of all BSI materials will be delivered and managed outside of this Subcontract, however, there are expected to be a small amount of BSI materials that will require receipt and movement under this Subcontract. These items include transformers, electrical switch gear, air handlers, chillers, cooling tower components, and miscellaneous piping and electrical equipment. is the BSI materials are estimated to be an average of 2-3 truckloads per week starting in June 2026 through the completion of this Subcontract. There are several unique loads that will require more detailed planning such as the air handlers, transformers, switchgear, and chillers which may require special handling. Some additional conventional building materials and consumables are included in this estimated volume of BSI materials.

1.2 Purpose of SOW

This FDC the performance requirements and tasks to supply logistical and material transport services for managing the flow of materials in support of the LBNF/DUNE- US Far Detector and Cryogenic (FDC) subproject.

The Bull Gang services required for both BSI and FDC will be performed under this Subcontract during the period the BSI subproject is active. Only the FDC Bull Gang services will be required after the BSI subproject is completed.

The FDC Bull Gang shall coordinate through the FFDG FDC Bull Gang Technical Representative (TR), as named in the Subcontract, with all BSI Bull Gang requirements and tasks during the active phase of BSI to avoid project schedule impacts. Once the BSI subproject is complete, the need for such interfacing will no longer be required.

Statement of Work (SOW) Applicable Documents

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The Subcontractor shall coordinate with the FFDG TR for this subcontract. The FFDG TR will manage the required interface with the FDC Installation and Logistics teams on deliveries to the SURF site, unloading materials, short-term storage, and transport of materials to the Ross Headframe. At the headframe, materials are transferred to the South Dakota Science and Technology Authority (SDSTA), under an existing FFDG Logistics Subcontract with SDSTA, for shaft movement. SDSTA transports deliveries through the shaft and unloads them underground, at the 4850L under the existing FFDG Logistics Subcontract. The FDC Bull Gang Subcontractor then receives the material again and transports the material to the appropriate location underground as determined by FFDG. Additional maintenance and service requirements are outlined in Section 3.2.

1.3 Assumptions

Bull Gang support is required by the Subcontractor for 24 hours per day, 7 days per week, covering a day and night shifts on both the surface and underground.

SDSTA has the responsibility of loading materials into the shaft conveyances at the surface, transporting material through the shaft and unloading the materials at the shaft station at the 4850 level under the separate FFDG Logistics Subcontract. This SOW covers the required activities before and after the shaft operations and logistics responsibilities of SDSTA under the FFDG Logistics Subcontract.

1.4 Timeline

This SOW covers a performance period for FDC subproject support as stated in the Subcontract, not including any mobilization required before the full FDC Bull Gang work requirements, as stated in 1.2, above.

An official Kick-off Meeting (KOM) will be scheduled at a mutually agreed upon date, time, and location as soon as practical after award of the Subcontract. The primary purpose for this meeting is to confirm that the project participants understand the terms and conditions of the Subcontract, the requirements of this Statement of Work, the specifications and drawings, the ES&H and QA requirements, and the work activities involved with each task of this Statement of Work.

Reference documents are provided to supplement this SOW to the extent involved in defining tasks within this SOW.

Appendix 1: BSI surface and underground drawings Appendix 2: FDC Final design report

Appendix 3: Baseline BSI schedule

Appendix 4: Baseline FDC schedule

Appendix 5: FFDG estimation of FDC logistics demand

Statement of Work (SOW) SOW Performance Requirements

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Appendix 6: LBNF/DUNE Far Site Surface & Underground Access

Appendix 7: LBNF/DUNE-US FDC ESH Installation Plan

Appendix 8: Ross Cage Load Envelopes

These documents are provided as Appendices to the RFP documentation.

The Subcontractor shall furnish all properly qualified management, personnel, insurance, equipment with appropriate accessories (including mobilization and demobilization at completion of the subcontract), facilities, materials, supplies, tools, software and transportation necessary to assure effective performance of all work required by this Statement of work. The Subcontractor shall plan and coordinate with LBNF/DUNE-US project management to assure effective performance of all services described in this Statement of work. The Subcontractor is required to provide all of the same resources and to coordinate, as necessary, with the FFDG Technical Representative to ensure timely mobilization before commencement of the performance and to ensure efficient demobilization after completion of the performance.

3.1 General Requirements

The Subcontractor shall participate in all daily/shift meetings with FFDG to receive priority for activities throughout working shift(s). A report shall be provided by the Subcontractor for each shift describing work performed during that shift. These reports shall be provided upon completion of the work shift.

Reports shall include:

Date of report

Who prepared and signed off the report

General description of work, including, but not limited to, the following.

o Description of where and what work was performed o Loads moved: from-to, quantity, general description o Work performed on Day or Night shift o Areas cleaned

List of staff working, information including but not limited to o Names of positions of staff o Hours worked and specified shift o Total man hours worked to date

List of equipment onsite, information including but not limited to the following.

o Equipment make, model, and company number/serial number o Total days onsite

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 3-5 o Equipment status throughout the shift (down for maintenance, down for PM, available all shift, etc.)

o Hours of downtime throughout the shift o Status at end of shift

Weather throughout the shift

Logistics delays, cause of delay o Cause of delay o Downtime due to delay o Who all was affected by delay

Notable safety items both positive and requiring improvement o Have any safety incidents occurred; stated as a yes or no question

Quality related issues

Additional detail as requested by the FFDG FDC Technical Representative

The Subcontractor shall maintain a list of open action items assigned, identifying action to be taken, the responsible party and the date the action must be completed.

Monthly progress reports shall be submitted throughout the contract period. Monthly reports shall be submitted on the 20th day (or the first business day after that date) of each month. Monthly reports shall address the following during the reporting period:

Progress, results, achievements and issues encountered

Outstanding issues and action items

Anticipated variance in cost associated due to requirement changes or issues encountered.

Inclusion of this information with the monthly progress report does not constitute acceptance of changes or entitlement to a price adjustment under this FFP Subcontract.

The work site and project are a dynamic environment, and specific work being done/materials being moved may need to be reprioritized with minimal notice. The bull gang and FFDG FDC TR of contact or their designees will be in communication throughout the working shifts. Direction will be communicated via written, verbal, electronic (voice, text, email) or other agreed upon methods between FFDG FDC TR and bull gang. The bull gang scope and activities will be integrated into the FDC installation efforts and be an essentially part of the overall staffing working underground.

Anticipated labor to support and complete this scope of work shall include:

1 Lead/Foreman per shift

5 Bull Gang staff per shift o Underground staffing levels will be determined by operational need and priority on a shift by shift basis.

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Day and night shift working hours expected to be 6:00 am - 6:00 pm and 6:00 pm - 6:00 am respectively, seven days per week.

3.2 Bull Gang Non-Labor Requirements

The following list of equipment and supplies includes, but is not limited to, those items required to support this proposed scope of work. Equipment fleet composition will be determined based on actual need and subject to approval by FFDG FDC Technical Representative prior to mobilization to site:

Forklifts o (1)- surface - rough terrain forklift with 8,000 lbs. capacity o (1)- Underground -8,000lbs. capacity warehouse style forklift

Telehandler o (2) Surface 20,000 lbs. minimum capacity o (1) underground - 8,000 lbs. minimum capacity

Manufacture approved man basket attachment

MT 100 mini track loader

Combi lift (side load multidirectional forklift, 20,000 lbs. capacity) o Government Furnished Property from FFDG for steel movement

Medium duty truck and trailer o 14,000lb trailer net capacity o minimum flat deck length

Tugger and carts o Government Furnished Property from FFDG

Pallet jacks

Floor sweeper

Snow removal equipment/attachments as necessary o Required from September 15 through May 15

Miscellaneous Rigging (for Bull Gang effort only) o Rigging assessment and/or definition for handling of any materials supplied within this statement of work.

o Rigging required for managing typical loads.

o The owners of unusual loads are responsible for design of and specialty rigging for large, awkward, or sensitive materials. This will be provided to the Subcontractor and is not the responsibility of the Subcontractor.

Pressure washer and associated hoses, tooling, and consumables for directed cleaning of delivered materials

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 3-7 o Pressure washer required to have heat for steam cleaning/hot water cleaning capability

Fuel cubes o Double wall construction, in new or like new condition to provide sufficient fuel for included equipment

Other Equipment Requirements o FFDG reserves the right to reject any unsafe materials/equipment, at no cost to FFDG o Assemble/disassemble for movement to the underground (please reference appendix 8 for shaft envelope dimensions and capacities) o Above listed underground mobile equipment must be able to traverse an average 15% slope while carrying rated capacity load. Maximum slope not to exceed 19% slope.

o Subcontractor responsible for maintenance, repair, and upkeep of all owned/leased equipment on site in support of Bull Gang scope.

o All underground equipment, mobile and stationary, shall be powered by diesel or electric power sources only.

Diesel engines shall be Tier IV final No lithium-ion batteries over 50 amp/hr o Proximity Sensors (https://www.scan-link.com/) are used on site to mitigate risk of human/machine interactions.

Proximity Sensor units and the sensor tags required for all mobile equipment on site, Surface and Underground

All hard hats utilized shall include proximity sensors o White Noise backup alarms for all equipment to limit noise in workspaces and at nearby residences on surface.

o Freight In o Freight Out o FFDG shall not be billed for any inoperable material/equipment.

o Fuel Storage management for equipment required by this statement of work o Equipment Mounted Fire Suppression buy/maintain o Fire Extinguishers buy/maintain o Communications (radios) compatible with FFDG radio system o Electronic barcode scanners

Government Furnished Property from FFDG o Personal Escape Packs (Self-Rescuers)

Self-Rescuers will be required for all underground staff, the recommended product is OCENCO M20.2.

Self-Rescuers must be carried by all underground staff when accessing the underground facilities at all times.

o Personal Air Monitors Air monitors, 4-gas monitor, are required to be carried by each underground

Guide.

Statement of Work (SOW) Required Tasks

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 4-8

Gas monitors shall have capacity to measure NO2, O2, CO2, H2S

4.1 Task 1: Preparation of Environmental Safety and Health (ESH) Plan

A part of the Exhibit A ES&H Requirements for Supply and/or Services Subcontracts South Dakota Leased & Non-Leased Space, the Environmental, Safety, and Health Certification (ESHC) form will be provided to the Subcontractor for signature, indicating that the Subcontractor understands the requirement to comply with DOE 10 CFR Part 851. In addition, Subcontractor must develop and submit a Site-Specific Environment, Safety, and Health (ES&H) plan which must comply with and encompass all applicable aspects of 10 CFR Part 851 Worker Safety and Health Program including 29 CFR Part 1910, OSHA Safety and Health Standards for General Industry and the DOE Hoisting and Rigging Standard DOE STD- 1090-2020.

Subcontractor is required to ensure that the site safety protocols are strictly adhered to. This includes plans, build plans and ensuring workers are fully aware of the contents of these and held accountable for plans will be reviewed and approved by FFDG before work commences.

All Subcontractor personnel shall attend all required FFDG provided trainings, listed below, and shall be billable at the straight time rate. Following is a summary of training required by and offered by FFDG:

Table 1. Subcontractor-Required Training Courses

Course Description Typical Duration

Oxygen deficiency Hazard (depending on area) 2 hours

LBNF/DUNE site orientation -- Surface 2.5 hours

LBNF/DUNE Surface practical factors 1 hour

LBNF/DUNE site orientation -- Underground 2 hours

LBNF/DUNE Underground practical factors 2 hours

LBNF/DUNE Guide training for Crew Leads 4 hours

The Subcontractor and any sub-tier Subcontractor performing work at SURF will be responsible for the following requirements concerning Subcontractor training.

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The Subcontractor shall be responsible for assuring that their employees and sub-tier Subcontractor employees, who do not speak English, understand all ES&H requirements. The Subcontractor must be able to communicate any necessary instructions to those employees.

necessary ES&H training as may be required by federal/state regulations, and as appropriate for their Subcontract activities at Sanford Underground Research Facility (SURF).

o Exceptions involve hazards which are unusual for Subcontractor employees. For example, FFDG normally provides appropriate training for Subcontractors working in oxygen deficient hazard areas.

Records of ES&H training that were provided by the Subcontractor, or others, and received by Subcontractor employees performing Subcontractor activities at SURF shall be available for review by FFDG.

Subcontractors shall maintain and provide to FFDG upon request, any and all occupational safety and environmental records.

Records required to be maintained by federal/state regulation.

o OSHA injury/illness logs, training records o Inspection records o Safety meeting minutes o Incident investigations documentation provided to FFDG upon request. Examples include but not limited to the following.

o Crane and rigging Inspections o Scaffolding o Fall Protection

If the Subcontractor intends to administer first aid or Cardiopulmonary Resuscitation (CPR), the Subcontractor must comply with 29 CFR 1910 Subpart K and make available the list of names of any employee.

4.2 Task 2: Preparation of Quality Assurance / Quality Control

In conjunction with the General Terms and Conditions Quality Requirements, unless otherwise specified by the Subcontract or the FFDG FDC Technical Representative, -site supervision will be responsible for the following.

All activities necessary to manage, control and document work to ensure compliance with the Subcontract requirements.

Ensuring adequate Quality Control services are provided for work accomplished on and off site by his/her organization, suppliers, sub-tier Subcontractors, technical laboratories, and consultants.

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The work activities include safety, testing and inspection and all other functions relating to the requirements for quality work.

The quality and timely provision of workmanship and material provided under this Subcontract.

4.3 Task 3: Preparation of a Project Schedule

Subcontractor shall provide a detailed project schedule to complete the requirements of this Statement of Work. The project schedule shall also include all mobilization and demobilization that outline specified labor, equipment, and tooling delivery timelines to meet the SOW requirements for FFDG review/approval.

The SURF site is closed for major holidays and no delivery activities are expected to occur unless specifically approved by the FFDG Logistics Representative or FFDG FDC Technical Representative, on these recognized holidays:

Martin Luther King Day (Full Day) Memorial Day (Full Day) Juneteenth (Full Day) Independence Day (Full Day) Labor Day (Full Day) Thanksgiving (Full Day) Day after Thanksgiving (Full Day) Christmas Eve (Half Day) Christmas Day (Full Day)

In addition to the scheduled holidays, expect various work stoppages due to extreme weather conditions.

On average, these additional work stoppages equate to approximately 7 days per calendar year.

4.4 Task 4: Bull Gang - FDC

4.4.1 Material Transport

FDC subproject. This includes:

Coordinating with FFDG FDC Technical Representative or designee for deliveries to the SURF site.

Unloading, short term storage, and transport of materials into the Ross Headframe.

Performing receipt inspection (visual) for damage. Visual inspection shall identify new/existing damages observed. Any damages shall be recorded as part of the scan process performed to

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 4-11 record location and custody in which the damage occurred. FFDG FDC Technical Representative or designee shall be notified immediately if any visible damage is observed upon receipt.

o Bull Gang shall scan all packages/items utilizing FFDG provided barcode scanning tool(s) in order to update the FFDG Warehouse Management System Software.

o Current Identified scan locations:

Ross yard (surface) upon arrival Ross Headframe (surface) upon delivery to SDSTA shaft logistics operation Ross brow (4850 level) upon arrival underground/offload from cage South Cavern West end/ledge, East end/ledge, or bottom of mucking ramp at entrance to cavern North Cavern West end/ledge, East end/ledge, or bottom of mucking ramp at entrance to cavern Central Utility Cavern West or East ends Additional specific delivery locations will be identified in advance and coordinated as deliver to locations requiring scanning by FFDG upon delivery of materials to said locations for storage.

Training on operation and proper use of scanners to be provided by FFDG.

Coordinate transfer of materials from Bull Gang surface receiving to SDSTA shaft Logistics at the surface shaft collar and receive materials at the shaft station from the STSTA shaft logistics operation on the 4850L.

Cleaning/pressure washing of cryostat steel materials and other supplies/materials as requested by FFDG

Transport all materials to an underground storage location or the site of installation as determined by FFDG FDC Technical Representative or designee through the prioritized work assignments from daily/shift meetings. Prioritized work shall be completed within the shift which the work was assigned to prevent buildup of delivered materials at any of the locations on site or in underground locations along the route of delivery. It may be permissible for prioritized work to be completed in the subsequent shift with approval by the FFDG FDC Technical Representative or designee.

Transport of materials within/between underground storage locations and installation sites as necessary determined by underground FFDG FDC technical Representative or designee.

Surface transport of materials between all SURF owned properties and surrounding vicinity where FFDG materials may be temporarily stored to the storage locations or the site of installation underground

Pick up/delivery of materials from vendors as coordinated and identified in daily work planning meetings. Radius of locations is under 50 miles.

Disassemble & reassemble equipment and materials as needed for transport and delivery underground.

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Sweeping of LBNF/DUNE drifts and caverns to maintain underground cleanliness.

o This activity is expected to be completed on a weekly recurrence utilizing sweeping machine and/or push brooms where navigation by machine is not possible due to obstruction.

Removal of consolidated and collected waste from underground spaces and placement in appropriate dumpsters/containers on surface. Dumpsters/containers are provided by FFDG and labeled to allow for materials to be sorted and placed by category.

Transport of underground portable toilet cartridges, including the removal from toilet structures to the surface for servicing by others. Delivery of cleaned cartridges back to the assigned underground locations from the point of delivery at the 4850-level station.

o Transport includes the removal from and installation into the portable toilet shell structures for use.

o Maintenance, restocking and general cleanliness of the portable toilet facilities is responsibility of the Subcontractor.

o Provision of materials for stocking is covered under a separate contract.

Support of trial/test lift efforts falling within the on-site materials movement scope of this contract.

Maintenance all equipment provided for this scope.

Bull Gang responsible for all build plans, lift plans, and other work planning and control documentation to include test lift planning and other trial efforts as coordinated with FFDG.

Details and input on materials/pieces to be moved/lifted to be provided by FFDG.

4.4.2 Maintenance of Roads, Parking and Laydown areas

FDC Bull Gang requirements include the area within the Ross Gate (Ross Yard), Wedge office/parking, and designated Yates areas. The requirements below will only be needed once BSI ceases those functions, estimated to begin on 1- June-2026.

Street sweeping, dust control, and snow removal for the Ross yard and parking to the north of the main gate (116,000 gross sq ft) as well as Wedge space (4,000 gross sq ft).

Maintenance of laydown surfaces, organization, and general cleanliness of those spaces granted for use by bull gang.

o Ross Yard (116,000 gross sq ft) o Yates parking lot areas (9,350 gross sq ft) o Yates Laydown areas

Lower Ellison St. staging areas (8,000 gross sq ft) Lower Ropehouse rd. staging areas (15,600 gross sq ft)

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Figure 2. General Site Layout (SURF)

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Figure 3. Ross Yard Area (SURF)

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4.4.3 Maintain Temporary Construction Buildings

FDC Bull Gang requirements include cleanup (excluding janitorial services), minor repairs and maintenance, snow shoveling, temporary heat, dry storage material handling, rigging management storage and inspection. All spaces are used by others and maintained under this SOW.

Warehouse and Pipe Shop in Ross Yard

Other miscellaneous locations and facilities which may include:

o Change Trailer, Locker Room and Man Shack in wedge area o Field Office in wedge area

4.4.4 Escorts, Flaggers, Spotters, Maintenance of Traffic (MOT)

Provide Escorts, Flaggers, Spotters, and MOT to, from, and between the following locations in support of deliveries to the SURF site:

Ross Campus

Yates Campus

SURF Visitor Center

Mill Reservoir

Other Fermilab/SURF delivery locations in Lead, SD.

4.5 Training and Supplies

The Subcontractor is responsible for providing their staff with the following training and provision of supplies:

Training per person:

o LBNF/DUNE site ESH orientation, provided by FFDG:

Reference section 4.1 o LBNF/DUNE Guide training for all supervisors

Reference section 4.1 CPR training required for Guide trained supervisors o Expected training provided by Subcontractor:

Subcontractor site specific ESH plan OSHA Training (30 hr. for supervisors and ESH personnel) Mobile Equipment Training aligned with Subcontractor policies Rigger Training aligned with Subcontractor policies

NCCCO certification or equivalent Any other task-specific or site-specific related training as required o Training records for all employees shall be provided to FFDG

Statement of Work (SOW) Deliverables

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 5-16

A quarterly Emergency Response Drill is managed by the SDSTA

Supplies including:

o Safety (PPE) minimum requirements

Type II Safety helmet with cap lamp and chin strap Safety glasses Level IV cut resistant gloves Reflective clothing (Class II) Safety toe boots above the ankle Hearing protection o Small Tools and Supplies (STS) o Fall Protection and Working at Heights Permit for fall hazards greater than four feet.

4.6 FFDG Directed Requirements (Within Scope)

From time to time, FFDG may request support for additional activities that are reasonably related to and within the scope of the services, staffing, and equipment provided under this SOW. The Subcontractor shall support such requests only to the extent they do not interfere with completion of the SOW requirements and do not require additional resources or cost beyond those included in the firm-fixed-price. Any request beyond this scope shall require prior written agreement and a formal contract modification.

5.1

The Subcontractor shall provide the following deliverables in accordance with the format for document deliverables provided in Section 5.2.

Deliverable No. Section Description

1 4.1 Job Hazard Analysis (JHA)

2 4.1 Standard Operating Procedure (SOP)

3 4.1 Lift Plan

4 3.1 Work Activity Plan

5 3.1 Daily Progress Report

6 3.1 Monthly Progress Report

Statement of Work (SOW) Periodic Communication

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 7-17

5.2 Format for Documentation and Deliverables

Daily reports, submittals and deliverables shall be transmitted using a Web-Based Project Management System (WBPMS) designated by FFDG. If no WBPMS is designated at the time of subcontract award, the Subcontractor shall coordinate with FFDG within 10 business days of award to identify and mutually agree upon an appropriate system that ensures timely submission, accessibility, and document control. Use of email or other manual transmission methods shall only be permitted with prior written approval from

FFDG.

All contract documents are to be identified by contract number and provided in a searchable PDF format.

Reports and other narrative documents are to have a cover sheet stating the document number, document title, use date, and subcontract number, as well as having a place to identify authors, checker, and approval signatures as required.

All reports and narrative documents are to begin with an executive summary briefly describing the contents and conclusions of the document.

Oral presentations shall use PowerPoint software.

Progress meetings between FFDG and the Subcontractor will be conducted regularly either in-person and/or via tele/video conference. These meetings will be held at scheduled times and locations mutually esource status, technical and contractual issues, and any risks, challenges, or concerns that may affect performance or schedule. The Subcontractor shall produce and distribute meeting minutes, assigned actions and associated project management documents within three (3) working days of each meeting. The parties shall forward any comments within five (5) working days of receipt of the minutes.

Reference Section 4.4.1 Material Transport for details relating to the transportation requirements.

End of document

RFP Section L4. Instructions for Technical and Price/Contractual Proposal, Contractual Proposal Preparation Instructions, is revised by adding the following item to the list of items required in the Contractual Proposal.

“Provide documents evidencing annual revenues greater than $1 million for each of the past three years. If partnering with other firms, provide total amount of revenue of all firms in the partnership.”

RFP Section M2. Mandatory Requirements, is revised by changing “Submittal of all items listed under Enclosures in the RFP Cover Letter” to read “Submittal of all items required by the instructions in RFP Section L4. Instructions for Technical and Price/Contractual Proposals.

Regards, Ken Eichten LBNF/DUNE Procurement Specialist IV Fermi National Accelerator Laboratory

Cell Phone: 509-947-8720 keichten@fnal.gov