RFP EAM Pressure Washing State Owned Buildings 2026_v2 DOJ APPROVED.docx

State of Oregon

Cover Page Department of Administrative Services, Procurement Services on behalf of its Enterprise Asset Management Division, is issuing this Request For Proposals (RFP) under OregonBuys Bid Number S-10700-00015314 for pressure washing services for STATE-OWNED buildings

Date of Issue: December 1, 2025 Opening Date and Time: January 14, 2026

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

DAS Procurement Services, Version 4.5 March 31, 2023 Page 2 of 27

Table of Contents

GENERAL INFORMATION

SUMMARY OVERVIEW:

The State of Oregon, acting by and through the Department of Administrative Services, State Procurement Services (“DAS SPS”), on behalf of its Enterprise Asset Management Division (“DAS EAM”) is seeking to establish a Price Agreement for the provision of pressure washing services (“Services”) at various State-owned buildings and other locations as identified in Exhibit E to RFP Attachment A, Sample Price Agreement for the Salem, Portland Metro and Eugene areas.

Firms/individuals submitting proposals are referred to as Proposers in this RFP. The selected Proposer may be invited to enter into a Price Agreement, in substantially the form attached as RFP Attachment A, Sample Price Agreement. Specific orders for the detailed scope of work, including the location(s) will be assigned and described in the Purchase Orders (“POs”), which will incorporate all terms and conditions of the Price Agreement. POs will be issued as needed by DAS EAM, and there is no guarantee that any specific amount of work or overall dollar amounts will be assigned through the duration of the Price Agreement term. Payment is anticipated to be subject to a not to exceed amount as described in the PO.

DAS SPS anticipates the award of one (1) Price Agreement from this RFP. The Price Agreement will be fully executed on the date all approvals and signatures have been obtained and shall be in effect for an initial term of two (2) years, with no maximum term limit. DAS SPS reserves the right to extend the Price Agreement to any number of years.

Services shall be ordered via purchase orders (“POs”) issued for Services. The cumulative value of all POs under the Price Agreement is undetermined at this time. There is no guarantee of Services requested via POs. It is anticipated that the value of individual POs may vary by site location and project scope.

SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. N/A denotes that event is not applicable to this RFP.

RFP Protest Period Ends

7 calendar days prior to RFP Opening

SINGLE POINT OF CONTACT (SPC)

The SPC for this RFP is identified on the Cover Page, along with the SPC’s contact information. Proposer shall direct all communications related to any provision of the RFP only to the SPC, whether about the technical requirements of the RFP, contractual requirements, the RFP process, or any other provision.

AUTHORITY, OVERVIEW, AND SCOPE

AUTHORITY AND METHOD

DAS SPS is using the Competitive Sealed Proposal method, pursuant to ORS 279B.060 and OAR 125-247-0260. DAS SPS may use a combination of the methods for Competitive Sealed Proposals, including optional procedures: a) Competitive Range; b) Discussions and Revised Proposals; c) Revised Rounds of Negotiations; d) Negotiations; e) Best and Final Offers; and f) Multistep Sealed Proposals.

DEFINITION OF TERMS

For the purposes of this RFP, capitalized words are defined in OAR 125-246-0110 or as defined below.

Terminology specific to the OregonBuys system may be found at: OregonBuys.

“Addendum” means an addition to, deletion from, a material change in, or clarification of, the RFP. Addenda shall be labeled as such, issued by DAS PS, and shall be made available to prospective Proposers as set forth in this RFP.

“Agency” or “DAS EAM” means the Oregon Department of Administrative Services, Enterprise Asset Management.

“Closing” means the date and time on or before which Proposals must be received at the location identified on the Cover Page of this RFP to be considered.

“DAS SPS” means the State of Oregon, acting by and through its Department of Administrative Services, State Procurement Services.

“Proposal” means a written response to this RFP.

“Proposer” means an individual, corporation, business trust, partnership, limited liability company, association, joint venture, governmental agency, public corporation or other legal or commercial entity that has submitted a Proposal in response to this RFP.

“RFP” means this Request For Proposals, including all documents, either attached or incorporated by reference, and any Addenda thereto, used for soliciting Proposals.

“State” means the State of Oregon.

“Successful Proposer” means a Proposer to whom an award is made.

OVERVIEW AND PURPOSE

Agency Overview and Project Background The DAS EAM maintains three million square feet of space in 53 owned facilities and seven additional facilities owned by other agencies. Most of these facilities are offices but some are industrial spaces that house laboratories, motor pools, parking structures and a print plant.

Enterprise Asset Management’s (EAM’s) mission is property management of both real and personal property assets of the state. We support state agencies with their space, travel, energy efficiency and long-term planning needs. EAM’s everyday tasks involve the full life cycle of the assets the division manages, acquires, operates, maintains and disposes. These services allow state agencies and select local government customers to focus on their key missions. EAM program areas are:

· Capital Facilities Planning Program

· Facility Operations and Maintenance Rent Program

· Fleet and Parking Services Program

· Office of Sustainability

· Real Estate Services Program (Leasing and Land)

· State and Federal Surplus Personal Property Program DAS-owned facilities listed by city and type.

SCOPE OF WORK/SPECIFICATIONS

DAS SPS is seeking Proposals for providing pressure washing cleaning services to state owned buildings. There are approximately thirty-eight (38) state owned buildings that EAM has identified requiring pressure washing services. Refer to Attachment A, Sample Price Agreement, Exhibit E, of the various state-owned buildings that require pressure washing services.

Refer to Attachment A, Sample Price Agreement, Exhibit A Statement of Services for further details.

PROCUREMENT REQUIREMENTS

MINIMUM QUALIFICATIONS

MINIMUM SUBMISSION REQUIREMENTS

To be considered for evaluation, Proposal must demonstrate how Proposer meets all requirements of this section:

1.1.1 Demonstrate that Proposer and/or its Key Person(s) have a minimum of 3 years’ experience providing pressure washing services to public buildings, or similar.

1.1.2 Mandatory Pre-Proposal in-person Conference and Site Visits

· Proposer must attend the mandatory Pre-Proposal in-person Conference and mandatory site visits. (Note: failure to attend Pre-Proposal in-person Conference and site visits will result in Proposal rejection.

· Refer to Section 4.2 for further information.

Proposal Submissions To be considered for evaluation, Proposal must contain each of the following elements (further detailed in Proposal Requirements section below):

Executive Summary Company Profile (Including Financial Statement and Fiscal Stability) Account Management Technical Implementation Plan Work Samples Disclosure Exemption Affidavit (Attachment B) Proposer Information and Certification Sheet (Attachment C) Reference Check Form (Attachment D) Price Proposal Form (Attachment E) COBID Certification / Outreach Plan (Attachment F) Responsibility Inquiry (Attachment G) Supplemental Questionnaire (Attachment H) Proposal Page Limits There is no Proposal page limit for this RFP.

Proposal Format and Quantity Proposal should follow the format and reference the sections listed in the Proposal Requirements section. Responses to each section and subsection should be labeled to indicate the item being addressed.

OregonBuys Electronic Response. Proposer should submit its Proposal electronically through OregonBuys. Proposer should follow the procedures outlined in Section 4.5 for electronic submission.

The Price Proposal should be submitted as a separate electronic response file.

Proposer shall electronically submit its Proposal and all other submittal requirements, with Attachment C - Proposer Information and Certification Sheet bearing the Proposer’s authorized representative’s Signature, in one of the following formats: Adobe Acrobat (pdf), Microsoft Word (docx), or Microsoft Excel (xlsx). If Proposer believes any of its Proposal is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Proposer shall complete and submit the Disclosure Exemption Affidavit (Attachment B). Proposer shall also mark as “Confidential” in OregonBuys all attachments to its Proposal that Proposer believes are exempt from disclosure and note the document and appropriate files accordingly. Proposer may submit redacted documents that pertain to those documents that are exempt from disclosure.

The Proposer Information and Certification Sheet (Attachment C) must bear the Proposer’s authorized representative’s Signature.

Authorized Representative Failure of Proposer’s authorized representative to sign the Proposal may result in rejection of the Proposal by Agency.

Authorized representative signature may be recognized on the Proposer’s Cover Page, the Executive Summary or on Attachment C, Proposer Information and Certification Sheet.

PROPOSAL REQUIREMENTS

Proposal must address each of the items listed in this section and all other requirements set forth in this RFP. Proposer shall describe the Goods to be provided or the Services to be performed or both. A Proposal that merely offers to provide the goods or services as stated in this RFP may be considered non-Responsive to this RFP and will not be considered further.

Proposal should not include extensive artwork, unusual printing or other materials not essential to the utility and clarity of the Proposal. Do not include marketing or advertising material in the Proposal, unless requested. Proposal should be straightforward and address the requests of the RFP. Proposal containing unsolicited marketing or advertising material may receive a lower evaluation score if required information is difficult to locate.

Executive Summary (SCORED) Proposer shall include an Executive Summary that condenses and highlights the contents of the Proposal, including an overview of the Proposer’s understanding of the contents of the RFP, and a description of how the Proposer generally intends to meet the RFP requirements. Proposer is encouraged to provide their overview on Proposer’s best business practices, training of employees, use of environmentally friendly green products and any other exemplary information. Proposal must document that the Proposer is an established firm and has provided the services requested in this RFP.

Describe Proposer’s capacity to perform the Work described.

Company Profile (Including Financial Statement and Fiscal Stability) (SCORED) Proposer shall include a brief description of Proposer’s experience with, and current strategies for, ensuring that Proposer conducts business in a fiscally responsible manner and remains financially solvent through the proposed contract period. DAS SPS has the right to request fiscal or financial information from the Proposer demonstrating responsibility standards provided in ORS 279B.110 and OAR 125-247-0640(1)(F) have been met.

Proposer shall provide details of Company ownership and number of years in business. Provide location of company headquarters and the location of the office to service the State of Oregon account. Proposer shall provide a description of managerial effort, supporting staff, equipment, resources, and technical staff for a timely and successful completion of the Services. Proposer shall include approach to customer service and responsiveness to possible unplanned work to be completed. Proposer shall address process for possible interaction with State employees and complaints. Proposer shall submit any training plans that have been instilled on employees regarding responsiveness and customer services. Proposer shall provide and organizational structure and how that structure aids in the delivery of the requested Services.

Account Management (SCORED) Proposer shall provide a named Operations Manager and a profile of the Operations Manager in Proposal. The Operations Manager shall demonstrate the desired experience, qualifications, education, and training to demonstrate responsibility and the performance of desired Services that the Agency is seeking. The Operations Manager must be authorized to resolve any issues related to this Contract and to include any other staff necessary to resolve an issue within the same 48-hour notice. The Operations Manager will be listed as a Contract contact in the executed Contract and must be available to the Agency’s authorized purchaser at all times.

Technical Implementation Plan (SCORED) Proposer shall demonstrate:

· Skill and experience, including management of staff, in providing the types of services described in Attachment A, Sample Price Agreement, Exhibit A Statement of Services and Exhibit B Special Instructions Concerning the Performance of the Services.

· Process for service delivery, methodology, staff and equipment used to determine and to perform the services described in Attachment A, Sample Price Agreement, Exhibit A Statement of Services and Exhibit B Special Instructions Concerning the Performance of the Services.

· Means and method of communication, both during and after normal business hours between Agency’s authorized representative and Proposer’s named Operations Manager or representative when services are provided for specific projects.

· Training and safety precautions taken by Proposer in performing the services described in Attachment A, Sample Price Agreement, Exhibit A Statement of Services and Exhibit B Special Instructions Concerning the Performance of the Services.

· Proposer’s response time to complete urgent service requests that Proposer can provide, including limitations. Include maximum amount of time to respond to urgent or emergency cleaning in Salem, Portland, Hillsboro, Clackamas and Euguene during normal and after business hours.

Work Samples (SCORED) Proposer shall provide two (2) prior projects of similar size and scope, as it relates to the services described in Attachment A, Sample Price Agreement, Exhibit A Statement of Services and Exhibit B Special Instructions Concerning the Performance of the Services. Note: Proposer’s Proposal Work Samples may also be used in Attachment D, References of Proposer’s Proposal.

Proposer Information and Certification Sheet (Attachment C) Proposer shall complete and submit the Proposer Information and Certification Sheet (Attachment C).

Failure to demonstrate compliance with Oregon Tax Laws and sign the Proposer Information and Certification Sheet may result in a finding of non-Responsibility.

References (Attachment D) Using Attachment D, provide three (3) references from current or former client firms for similar projects performed for any clients within the last five (5) years. References must be able to verify the quality of the service provided.

DAS SPS may check to determine if references provided support Proposer’s ability to comply with the requirements of this RFP. DAS SPS may use references to obtain additional information, or verify any information needed. DAS SPS may contact any reference (submitted or not) to verify Proposer’s qualifications.

Cost Proposal Form (Attachment E) (SCORED) Using Attachment E, Proposer shall provide a Cost for each site, inclusive of all labor, parts, supplies, training, travel, equipment, expenses, etc., as necessary to provide DAS SPS a complete package of Pressure Washing (Grand Total included for bid award), and provide a base hourly rate for additional services as needed (not included in bid award, but required as part of the Price Agreement).

COBID Certification / Outreach Plan (Attachment F) Pursuant to Oregon Revised Statute (ORS) Chapter 200, DAS SPS encourages the participation of small businesses, certified by the Oregon Certification Office for Business Inclusion and Diversity (“COBID”) in all contracting opportunities. This includes certified small businesses in the following categories: disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business. DAS SPS also encourages joint ventures or subcontracting with certified small business enterprises. For more information, visit: https://oregon4biz.diversitysoftware.com/FrontEnd/VendorSearchPublic.asp?XID=6787&TN=oregon4biz Proposer shall complete and submit the COBID Certification / Outreach Plan (Attachment F).

Failure to submit may result in a finding of non-Responsibility.

Responsibility Inquiry (Attachment G) DAS SPS will determine if an apparent successful Proposer is Responsible prior to award and execution of the Contract. Proposer shall submit a signed Responsibility Inquiry form (Attachment G) with Proposal.

At any time prior to award, DAS SPS may reject a Proposer found to be not Responsible.

Proposer shall complete and submit the Responsibility Inquiry (Attachment G).

Failure to submit may result in a finding of non-Responsibility.

Supplemental Questionnaire (Attachment H) Using Attachment A, Sample Price Agreement, Proposer shall provide a response to Attachment H, Supplemental Questionnaire. The Supplemental Questionnaire must be submitted with all other required Proposal information.

Failure to submit may result in a finding of non-Responsibility.

SOLICITATION PROCESS

PUBLIC NOTICE

The RFP and attachments are published in the State of Oregon’s electronic procurement system OregonBuys at https://oregonbuys.gov/. Documents will not be mailed to prospective Proposers.

Modifications, if any, to this RFP will be made by written Addenda Amendment(s) published in OregonBuys. Prospective Proposer is solely responsible for checking OregonBuys to determine whether or not any Addenda Amendment(s) have been issued. Addenda Amendment(s) are incorporated into the RFP by this reference.

MANDATORY PRE-PROPOSAL IN-PERSON CONFERENCE

Mandatory Pre-Proposal in-person Conference:

General Services Building (GSB) Salem OR 97301 Mt. Mazama Conference Room, Basement Parking is metered on-street, Proposer’s and guests are responsible for individual parking arrangements. Plan adequate time accordingly. All visitors must check in with GSB receptionist on the first floor.

Perspective Proposer’s and/or their respective representatives are required to attend the Mandatory Pre-Proposal in-person Conference and all Mandatory Site Visits. Proposals will only be evaluated from Proposers and/or their representatives who attended the Mandatory Pre-Proposal in-person Conference and all Mandatory Site Visits. Any other Proposals will be considered non-responsive.

The purpose of the Mandatory Pre-Proposal in-person Conference is to:

Provide additional description of the project;

Explain the RFP process; and Answer any questions Proposers may have related to the project or the process.

Statements made at the Mandatory Pre-Proposal in-person Conference are not binding upon Agency. Proposer may be asked to submit questions in writing to the SPC as specified on the Cover Page and submission deadline listed in the Schedule in Section 1.2.

MANDATORY BUILDING SITE VISITS

The mandatory building site visits will be broken down into multiple days. Refer to Section 4.3.1 for the mandatory Salem Sites and Section 4.3.2 for the mandatory Portland Sites.

Salem Sites (Mandatory):

Salem Site visits will begin immediately following the Pre-Proposal in-person Conference on Wednesday, December 17, 2025. Attendees will be provided with a schedule and map for the Salem Sites. Parking in the downtown Salem Capitol Mall will be the Proposer’s responsibility. Most of the Capitol Mall locations are on-street metered parking and Proposers may find it cumbersome to locate a spot in proximity to the site visit. Proposers need to plan accordingly for parking situations. Proposers are to adhere to the schedule for the Salem site visits and not deviate from the set order of scheduled site visits unless otherwise informed by DAS EAM staff. (Site visits will not necessarily be in building order as listed below).

1. Executive Building

2. Revenue Building

3. Human Services Building

4. Public Utility Commission Building (550 Bldg.)

5. Real Estate Building

6. General Services Building and Annex Office

7. Maintenance Shop, Ferry Street Parking Structure

8. Commerce Building

9. Justice Building

10. Public Service Building

11. Labor & Industries Building

12. State Lands

13. Agriculture Building

14. Employment Building

15. North Mall Office Building

16. Archives Building

17. Mall Houses

18. Print Plant, State Data Center (Escort Needed for Print and SDC), and Salem Motor Pool

19. Property Distribution Center (Escort Needed)

20. Mahonia Hall (Governor’s Residence, Escort Needed)

21. State Library

22. Supreme Court

Portland Sites (Mandatory):

Proposers will be provided with the Portland site visit logistics and schedule at the Pre-Proposal in-person Conference on Wednesday, December 17, 2025.

Proposers will reconvene on Thursday, December 18, 2025, at 9AM in Portland. Proposers will meet with DAS EAM staff at the first site visit. The Portland site list and map will be handed out at the in-person Pre-Proposal Conference, and the first meet up site visit will be revealed.

Parking in Portland will be the Proposer’s responsibility. Most of the Portland site locations are on-street metered parking and Proposers may find it cumbersome to locate a spot in proximity to the site visit. Proposers need to plan accordingly for parking situations. Proposers are to adhere to the schedule for Portland site visits and not deviate from the set order of scheduled site visits unless otherwise informed by DAS EAM staff. (Visits will not necessarily be in building order as listed below).

1. Portland State Office Building

24. Albina Building

25. Portland Crime Lab, 13309 SE 84th Avenue, Clackamas Oregon

26. DEQ/PHL Building

27. Blind Commission Building

28. North Valley Complex Eugene Site: (Optional):

Proposers will not be required to make a scheduled site visit to the Eugene State Office Building. Proposers may request an on-site tour of the Eugene State Office Building by contacting the SPC as specified on the Cover Page via email.

1. Eugene State Office Building The need for additional Mandatory Site Visits and/or deviating from the site visit schedule may be required or necessary, as construction, traffic or other situations may warrant an altered course of action. As such, the site visit schedules for Salem and Portland are living documents and Proposers may need to plan accordingly for any unforeseen circumstances and additional time commitment. Any deviations will be discussed between EAM staff and the Proposers at the time of occurrence.

QUESTIONS / REQUESTS FOR CLARIFICATIONS

All inquiries, whether relating to the RFP process, administration, deadline or method of award, or to the intent or technical aspects of the RFP must:

Be delivered to the SPC via an OregonBuys submission, or email;

Reference the OregonBuys bid number ;

Identify Proposer’s name and contact information;

Refer to the specific area of the RFP being questioned (i.e. page, section and paragraph number); and Be received by the due date and time for Questions/Requests for Clarification identified in the Schedule in Section 1.2.

SOLICITATION PROTESTS

Protests to RFP Prospective Proposer may submit a Written protest of anything contained in this RFP, including but not limited to, the RFP process, Specifications, Scope of Work, and the proposed Sample Price Agreement. This is prospective Proposer’s only opportunity to protest the provisions of the RFP, except that Proposer may protest Addenda Amendment(s) as provided below and Proposer may take exception to the terms and conditions of the Sample Price Agreement marked as negotiable as set forth in the Negotiations Section.

Protests to Addenda Amendment(s) Prospective Proposer may submit a Written protest of anything contained in an Addenda Amendment. Protests to an Addenda Amendment, if issued, must be submitted by 5:00 p.m. Pacific Time on the second Business Day following the issuance of the Addenda Amendment or the date/time specified in the Addenda Amendment, or they will not be considered. Protests of matters not added or modified by the Addenda Amendment will not be considered.

Requirements for Protests All protests must:

Be delivered to the SPC via email;

Reference the OregonBuys bid number;

Identify prospective Proposer’s name and contact information;

Be sent by an authorized representative;

State the reason for the protest, including:

the grounds that demonstrate how the Procurement Process is contrary to law, Unnecessarily Restrictive, legally flawed, or improperly specifies a brand name; and evidence or documentation that supports the grounds on which the protest is based; and State the proposed changes to the RFP provisions or other relief sought.

Protests to the RFP must be received by the due date and time identified in the Schedule.

Protests to an Addenda Amendment must be received by the due date identified in the Addenda Amendment.

PROPOSAL DELIVERY OPTIONS

Proposer is solely responsible for ensuring its Proposal is received by the SPC in accordance with the RFP requirements before Opening. DAS SPS is not responsible for any delays; including transmission errors or delays, or for any mis-delivery for any reason. A Proposal submitted by any means not authorized below will be rejected. The following delivery options are permitted for this RFP:

Delivery through OregonBuys Proposal submission must be electronically through OregonBuys. at: OregonBuys.gov.

Detailed instructions on how to submit a Proposal can be found at OregonBuys Vendor Formal Solicitation Response.pdf

PROPOSAL MODIFICATION OR WITHDRAWAL

If a Proposer wishes to make modifications to a submitted Proposal, the Proposer must submit its modification in one of the authorized methods listed in Section 4.5 (Proposal Delivery Options). To be effective the modification must include the OregonBuys bid number and be submitted to the SPC prior to Opening.

If a Proposer wishes to withdraw a submitted Proposal, it must submit a Written notice signed by an authorized representative of its intent to withdraw to the SPC via email prior to the Opening in accordance with OAR 125-247-0440. To be effective the notice must include the OregonBuys bid number.

PROPOSAL DUE

A Proposal (including all required submittal items) must be received by the SPC on or before Opening. All Proposal modifications or withdrawals must also be received prior to Opening.

A Proposal received after Opening is considered LATE and will NOT be accepted for evaluation. A late Proposal will be returned to the Proposer or destroyed.

PUBLIC OPENING

A public Opening will not be held for this RFP. Only the name of the Proposer will be read at the Opening, no other information will be made available at that time. Proposals received will not be available for inspection until after the evaluation process has been completed and the notice of Intent to Award is issued pursuant to OAR 125-247-0630.

PROPOSAL REJECTION

DAS SPS may reject a Proposal for any of the following reasons:

Proposer fails to substantially comply with all prescribed RFP procedures and requirements, including but not limited to the requirement that Proposer’s authorized representative sign the Proposal.

Proposer has liquidated and delinquent debt owed to the State or any department or agency of the State.

Proposer fails to meet the responsibility requirements of ORS 279B.110.

Proposer makes any contact regarding this RFP with State representatives such as State employees or officials other than the SPC or persons authorized by the SPC, or inappropriate contact with the SPC.

Proposer attempts to influence a member of the Evaluation Committee.

Proposal is conditioned on DAS SPS’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in the RFP or Addenda Amendment(s).

EVALUATION PROCESS

Responsiveness and Responsibility Determination Responsiveness determination A Proposal received prior to Opening will be reviewed to determine if it is Responsive to all RFP requirements including compliance with Section 3.1 (Minimum Qualifications) and Section 3.2 (Minimum Submission Requirements). If the Proposal is unclear, the SPC may request clarification from Proposer. However, clarifications may not be used to rehabilitate a non-Responsive proposal. If the SPC finds the Proposal non-Responsive, the Proposal may be rejected; however, DAS SPS may waive mistakes in accordance with OAR 125-247-0470.

Evaluation Criteria Each Proposal meeting all Responsiveness requirements will be independently evaluated by members of an Evaluation Committee. Evaluation Committee members may change and DAS SPS may have additional or fewer evaluators for optional rounds of competition. Evaluators will assign a score for each evaluation criterion listed below in this Section 4.11.3 up to the maximum points available as specified in Section 4.12 (Point and Score Calculation).

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of a Proposal. A response to a clarification request may only clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal.

Scored Criteria – Maximum Points (Total Available Points) 100 Proposal sections listed below will be evaluated and scored based upon Proposer’s response to the requirements of the RFP and whether they meet Agency need.

Executive Summary – Section 3.3.1 (10 Points) To receive the maximum possible points, Proposer must demonstrate in Proposer’s executive summary:

· Does Proposer adequately demonstrate experience providing similar services?

· Does Proposer provide experience working with similar entities or the public sector?

· How well does the Proposer explain company best business practices, keeping their employees up to date and maintaining the use of these best practices while conducting similar pressure washing services?

· Does Proposer demonstrate the use of environmentally friendly, green cleaning products whenever possible when conducting similar cleaning services?

· Section 3.3.1– Rating Scale (10 Point Maximum)

Proposal Section 3.3.1 will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s executive summary submission that meets the requirements that are specified in this RFP. A maximum total score of ten (10) points are available for this section.

Company Profile (Including Financial Statement & Fiscal Stability) – Section 3.3.2 (20 Points) To receive the maximum possible points, Proposer must demonstrate business stability and background.

· How well does Proposer understand RFP contents and services Agency is seeking?

· How well does Proposer demonstrate ability to meet RFP requirements?

· Does Proposer adequately demonstrate its long-term stability as a service provider?

· Is there reasonable belief that Proposer will remain financially solvent and provide uninterrupted service through the life of the contract?

· Section 3.3.2 – Rating Scale (20 Point Maximum)

Proposal Section 3.3.2 will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s company profile (including financial statement and fiscal stability) submission that meets the requirements that are specified in this RFP. A maximum total score of twenty (20) points are available for this section.

Account Management – Section 3.3.3 (15 Points) To receive the maximum possible points, Proposer must demonstrate:

· Does the Proposer provide an Operations Manager contact?

· Does the Operations Manager have the proper authorization to resolve Agency service issues?

· Is the Operations Manager clearly described as being available within 48 hours?

· Section 3.3.3 – Rating Scale (15 Point Maximum)

Proposal Section 3.3.3 will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s account management submission that meets the requirements that are specified in this RFP. A maximum total score of fifteen (15) points are available for this section.

Technical Implementation Plan – Section 3.3.4 (25 Points) To receive the maximum possible points, Proposer must demonstrate:

Does the Proposer skill and experience, including management of staff, in providing the types of services required to support the needs of the Agency as described in Attachment A, Sample Price Agreement, Exhibit A Statement of Services and Exhibit B Special Instructions Concerning the Performance of the Services?

· Does the Proposer’s process for service delivery, methodology, staff and equipment provide adequate service needs to meet the level of Agency service delivery?

· Does the Proposer method of communication meet the needs of the Agency and does the Proposer name an Account Manager for Agency for direct communication within 48 hours?

· Does the Proposer’s Proposal demonstrate adequate training and safety precautions for performing pressure washing services?

· Does the Proposer response to urgent service requests and emergency response to pressure washing services align with needs of the Agency?

· Section 3.3.4– Rating Scale (25 Point Maximum)

Proposal Section 3.3.4 will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s Technical Plan Implementation submission that meets the requirements that are specified in this RFP. A maximum total score of twenty-five (25) points is available for this section.

Work Samples (SCORED) – Section 3.3.5 (10 Points) Provide written descriptions of two (2) prior projects of similar size and scope, as each relate to the needs of the Agency and follows Proposer’s Technical Implementation Plan described in Section 3.3.4. Proposer’s Work Samples should include the client, technical overview of project, and implementation process. Proposer may use URL links.

To receive the maximum possible points, Proposer must demonstrate:

Do the Work Samples demonstrate Proposer’s capabilities and experience to support the needs of the Agency as described in Attachment A, Sample Price Agreement, Exhibit A Statement of Services and Exhibit B Special Instructions Concerning the Performance of the Services?

· Do the Work Samples demonstrate successful services of described project completion?

· Section 3.3.5– Rating Scale (10 Point Maximum)

Proposal Section 3.3.5 will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s Work Samples submission that meet the requirements that are specified in this RFP. A maximum total score of ten (10) points is available for this section.

PRICE EVALUATION (SCORED) – Section 3.3.8 (20 Points) Following scoring and ranking of Proposals, based on the qualifications-based criteria referenced above in Section 4.10.2, the sealed Price Proposals from Proposers will be opened and scored as follows:

Proposer with the lowest Price Proposal will receive 20 points.

Proposer with the second lowest Price Proposal will receive 10 points.

Proposer with the third lowest Price Proposal will receive 5 points.

All other Proposers will receive 0 points.

PREFERENCES

Tiebreakers If DAS SPS receives Proposals identical in price, fitness, availability and quality and chooses to award a Price Agreement, DAS SPS shall award the Price Agreement in accordance with the procedures outlined in OAR 137-046-0300.

POINT AND SCORE CALCULATIONS

Scores are the points assigned by each evaluator. The maximum points possible for each evaluation item are listed in the table below. The SPC will average all scores for each evaluation criterion.

POINTS POSSIBLE

RANKING OF PROPOSERS

The SPC will average the scores for each Proposal in a given round of competition (calculated by totaling the points awarded by each Evaluation Committee member and dividing by the number of members).

DAS SPS may, in DAS SPS’s sole discretion, determine an apparent successful Proposer with no additional rounds of competition. If additional rounds are conducted, DAS SPS will rank advancing Proposers at the conclusion of each subsequent round and may determine an apparent successful Proposer at any time during the solicitation process.

NEXT STEP DETERMINATION

At the conclusion of a round of competition, DAS SPS may choose to conduct additional round(s) of competition if in the best interest of the State. Additional rounds of competition may consist of, but will not be limited to:

Interviews Presentations/Demonstrations/Additional Submittal Items Discussions and submittal of revised Proposals Serial or simultaneous negotiations Best and Final Offers

AWARD AND NEGOTIATION

AWARD NOTIFICATION PROCESS

1.1.3 Award Consideration

DAS SPS, if it awards a Price Agreement, will award a Price Agreement to the highest ranking Responsible Proposer(s) based upon the scoring methodology and process described in Section 4. DAS SPS may award less than the full Scope of Work described in this RFP.

1.1.4 Intent to Award Notice

DAS SPS will notify all Proposers in Writing that DAS SPS intends to award a Price Agreement to the selected Proposer subject to successful negotiation of any negotiable provisions.

INTENT TO AWARD PROTEST

1.1.5 Protest Submission

An Affected Proposer shall have 7 calendar days from the date of the Intent to Award notice to file a Written protest.

A Proposer is an Affected Proposer only if the Proposer would be eligible for Price Agreement award in the event the protest was successful and is protesting for one or more of the following reasons as specified in ORS 279B.410:

All higher ranked Proposals are non-Responsive.

DAS SPS has failed to conduct an evaluation of Proposals in accordance with the criteria or process described in the RFP.

DAS SPS abused its discretion in rejecting the protestor’s Proposal as non-Responsive.

DAS SPS’s evaluation of Proposal or determination of award otherwise violates ORS Chapter 279B or ORS Chapter 279A.

If DAS SPS receives only one Proposal, DAS SPS may dispense with the evaluation process and Intent to Award protest period and proceed with Price Agreement Negotiations and award.

Protest Requirements Protests must:

Be delivered to the SPC via email;

Reference the OregonBuys bid number ;

Identify Proposer’s name and contact information;

Be signed by an authorized representative of Proposer;

Specify the grounds for the protest; and Be received within 7 calendar days of the Intent to Award notice.

1.1.6 Response to Protest

DAS SPS will address all timely submitted protests within a reasonable time and will issue a Written decision to the respective Proposer. Protests that do not include the required information may not be considered by DAS SPS.

APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

Proposer who is selected for a Price Agreement award under this RFP will be required to submit additional information and comply with the following:

1.1.7 Insurance

Prior to award, Proposer shall secure and demonstrate to DAS SPS proof of insurance as required in this RFP or as negotiated. Insurance Requirements are found in Exhibit C of Attachment A, Sample Price Agreement.

1.1.8 Taxpayer Identification Number

Proposer shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form when requested by DAS SPS or when the backup withholding status or any other relevant information of Proposer has changed since the last submitted W-9 form, if any.

1.1.9 Business Registry

If selected for award, Proposer shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Price Agreement. Visit http://sos.oregon.gov/business/pages/register.aspx for Oregon Business Registry information.

1.1.10 Pay Equity Certification

If selected for award and the Price Agreement value exceeds $500,000 and Proposer employs 50 or more full-time workers, Proposer shall submit to DAS SPS a true and correct copy of an unexpired Pay Equity Compliance Certificate, issued to the Proposer by the Oregon Department of Administrative Services. For instructions on how to obtain the Certificate, visit https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx.

ORS 279B.110(2)(f) requires that Proposer provide this prior to execution of the Price Agreement.

1.1.11 Nondiscrimination in Employment

As a condition of receiving the award of a Price Agreement under this RFP, Proposer must certify by its Signature on Attachment C - Proposer Information and Certification Sheet, in accordance with ORS 279A.112, that it has in place a policy and practice of preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class. The policy and practice must include giving employees a written notice that the policy both prohibits, and prescribes disciplinary measures for, conduct that constitutes sexual harassment, sexual assault, or unlawful discrimination.

PRICE AGREEMENT NEGOTIATION

1.1.12 Negotiation

After selection of a successful Proposer, DAS SPS may enter into Price Agreement negotiations with the successful Proposer. By submitting a Proposal, Proposer agrees to comply with the requirements of the RFP, including the terms and conditions of the Sample Price Agreement (Attachment A), with the exception of those terms listed below for negotiation.

Proposer shall review the attached Sample Price Agreement and note exceptions.

Proposer must submit those exceptions to DAS SPS during the Questions / Requests for Clarification period set forth in Section 1.2. If DAS SPS agrees to make any requested changes to the Sample Contract/Price Agreement, DAS SPS will issue an Addenda Amendment to notify Proposers of such changes. Unless DAS SPS issues an Addenda Amendment modifying any of the terms and conditions, DAS SPS intends to enter into a Price Agreement with the successful Proposer substantially in the form set forth in Attachment A, Sample Price Agreement.

Following the selection of the apparent successful Proposer, DAS SPS may agree to negotiate changes to the negotiable provisions of Attachment A, Sample Price Agreement listed below. However, DAS SPS is not required to make any changes and many provisions cannot be changed. Proposer is cautioned that the State of Oregon believes modifications to the standard provisions constitute increased risk and increased cost to the State.

Any subsequent negotiated changes are subject to prior approval of the Oregon Department of Justice.

DAS SPS is willing to negotiate all items, except those listed below:

· Choice of law

· Choice of venue

· Constitutional requirements

· Requirements of applicable federal and State law In the event that the parties have not reached mutually agreeable terms within 30 calendar days, DAS SPS may terminate Negotiations and commence Negotiations with the next highest ranking Proposer.

ADDITIONAL INFORMATION

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The State of Oregon is committed to taking active steps toward increasing and promoting diversity, equity, and inclusion values across procurement processes for minority, women, emerging small, and service-disabled veteran owned businesses by reducing barriers to compete for and be awarded state contracts. All interested businesses are encouraged to submit proposals for this contracting opportunity.

CERTIFIED FIRM PARTICIPATION

Pursuant to Oregon Revised Statute (ORS) Chapter 200, DAS SPS encourages the participation of small businesses, certified by the Oregon Certification Office for Business Inclusion and Diversity (“COBID”) in all contracting opportunities.