Questions and Answers.docx

Questions and Answers

RFP S-10700-00015314

Pressure Washing Services – State Owned Buildings The following questions were submitted by Prospective Proposers to DAS Procurement Services (DAS PS) in response to Request for Proposal (RFP) S-10700-00015314, which was advertised on OregonBuys December 1, 2025. The State’s response follows each question. The State’s responses in this document do not modify the RFP. Unless expressly identified. Unless expressly identified in an RFP Addendum, all requirements, terms and conditions of the RFP remain the same.

Question 1 – Do we need to bid on all sites or can we select sites?

Answer 1 – Refer to the RFP and Att A. All sites must have a price submitted, using Attachment E.

Question 2 – What was the previous pricing?

Answer 2 – A Public Records Request (PRR) would need to be submitted for any previous Contract / Award information, including pricing. Contact SPC if you wish to proceed with a PRR for further details.

Question 3 – What was the previous pricing?

Answer 3 – A Public Records Request would need to be submitted for any previous Contract / Award information, including pricing.

Question 4 – Page 24 of AttA, Under 8, Additional Services B. Emergency Response. Do we have to be able to respond within 24 hours on all the locations?

Answer 4 – AttA is a negotiable document between the Parties during the award/negotiation process. Per Section 5.4.1 of the RFP, second paragraph states:

Following the selection of the apparent successful Proposer, DAS SPS may agree to negotiate changes to the negotiable provisions of Attachment A, Sample Price Agreement listed below. However, DAS SPS is not required to make any changes and many provisions cannot be changed. Proposer is cautioned that the State of Oregon believes modifications to the standard provisions constitute increased risk and increased cost to the State.

Any subsequent negotiated changes are subject to prior approval of the Oregon Department of Justice.

DAS SPS is willing to negotiate all items, except those listed below:

· Choice of law

· Choice of venue

· Constitutional requirements

· Requirements of applicable federal and State law

Question 5 – What is the full sq footage of bid scope and budget?

Answer 5 – Refer to RFP and AttA, for building descriptions.

Question 6 – For #20 Print Plant (550 Airport Rd. SE, Salem) and #27 State Data Center (530 Airport Rd. SE, Salem), Google Earth shows them appearing to be located within the same building. How should we differentiate between the two for bidding purposes?

Answer 6 –These are two separate locations, with a road separating them. There’s a road (with the loop or turn around at the end) between the two.

Question 7 – For #33 Blind Commission (535 SE 12th Ave., Portland), it looks like there’s another agency attached at 505 SE 12th Ave.—Occupational Safety and Health Division, Department of Consumer and Business Services. Is that considered part of the Blind Commission site?

Answer 7 –There was another agency, that was in with the Blind Commission (BC), and they’ve moved to Wilsonville. But, it is still considered part of the BC site.

Question 8 – We have other methods to clean graffiti; do we have to provide sandblasting for this service?

Answer 8 – Agency asks the following of the contractor: Graffiti Removal. Contractor shall have available the capability of using chemical, pressure washing and dry sand blasting capability, if needed, for graffiti removal. This is the same language that we have in the existing contractor. So, my answer would be ‘yes’, they have to be able to provide sand blasting if needed.

Question 9 – Can you clarify that each building cost should include pressure washing of the entire building and surrounding sidewalks?

Answer 9 – We do not ask that the entire building be pressure washed, it’s listed as: pressure wash until clean; all sidewalks, walkways, driveways, curbs, alcoves and pathways. We also list under ‘additional’ services’, ‘other surfaces’, such as but not limited to; vertical surfaces, planter boxes, retaining walls, and archways. So, the bidders should include the sidewalks, walkways, driveways, curb, alcoves and pathways.

Additionally, Attachment E may be added to and/or adjusted as needed by Proposer to accommodate their cost submission. If Proposer wishes to make a statement about additional services they can do so. Example: Proposer can elect to provide the total costs listed under #1 above, and any additional will be charged at the ‘additional’ services rate. These additional items are not done all regularly, but we want the flexibility to get them done ‘as needed’. But, again, not included in their total cost for each site.

Question 10 – Please confirm that all Salem locations are required to be cleaned using eco-friendly cleaning solutions, and advise whether specific products, certifications, or prior approvals are required.

Answer 10 – Ideally yes, eco-friendly, and if they follow City of Salem Revised Code Chapter 71, listed in General Conditions of Exhibit B, that will help the contractor to understand what is acceptable runoff. Only section Agency requests to review and approve chemicals is for removal of graffiti. Section 5, Exh A.

Question 11 – Please provide property boundary outlines, site maps, or marked aerials for each Salem location identifying:

· Areas included in the scope of work

· Areas excluded from the scope of work

· Responsibility transitions between State property, public right-of-way, or other agencies Answer 11 – No property boundary outlines provided. Note: Site Attendees were provided via email sight maps, with marked aerials. Refer to previous emailed Maps P1-P8.

Question 12 – Mahonia Hall: Is the driveway area included in the pressure washing scope of work?

Answer 12 – Mahonia- the overhead map shows the ‘arc’ as marked, which is the circle driveway.

Question 13 – Executive Building: Are the stairways leading to the parking garage included in the cleaning scope?

Answer 13 – yes, stairways.

Question 14 – Executive Building: Are retaining walls included in the scope of work?

Answer 14 – yes, retaining walls.

Question 15 – Executive Building: Is the loading dock area included in the contract scope?

Answer 15 – yes, loading dock.

Question 16 – Executive Building: Is the walkway from the parking garage to the Executive Building included?

Answer 16 – yes, walkway.

Question 17 – Revenue Building: Does sidewalk cleaning extend to the street, or does it stop at a defined property boundary?

Answer 17 – sidewalk.

Question 18 – Revenue Building: Are the staircases required to be cleaned monthly, or on an as-needed basis?

Answer 18 – right now the staircases are cleaned monthly, but that is subject to change. For quoting now, those will be ‘as-needed’, because we have no idea if we’ll continue monthly.

Question 19 – Revenue Building: Does sidewalk cleaning extend to the street, or does it stop at a defined property boundary?

Answer 19 – sidewalk.

Question 20 – Revenue Building: Are the staircases required to be cleaned monthly, or on an as-needed basis?

Answer 20 – right now the staircases are cleaned monthly, but that is subject to change. I think for quoting now, those will be ‘as-needed’, because we have no idea if we’ll continue monthly.

Question 21 – Revenue Building: Are bike racks included in the scope, and if so, are they required to be cleaned monthly?

Answer 21 – bike racks, not included in scope, that would be an additional as-needed service.

Question 22 – Revenue Building: Please confirm the location and availability of water access, noted as being behind planter boxes.

Answer 22 – water access, behind planter boxes, correct, planter box and by stairwell (seasonal).

Question 23 – Revenue Building: Is the sidewalk down to the parking garage included?

Answer 23 – yes, sidewalk to parking garage included.

Question 24 – Revenue Building: Are bus entryways included in the cleaning scope?

Answer 24 – no bus entryways.

Question 25 – Revenue Building: Are planter boxes included in the cleaning scope?

Answer 25 – Planter boxes, Exh B sample contract, page 19.

Question 26 – Revenue Building: Please confirm approved or restricted cleaning methods for rocky and porous floor surfaces at this location.

Answer 26 – Rocky or porous surfaces, other surfaces listed, no restricted method.

Question 27 – Labor & Industries Building: Is this building anticipated to be under construction at the time of contract award?

Answer 27 – possibly yes under construction, but bid anyway, so that have pricing for that building when it is completed.

Question 28 – Labor & Industries Building: Please confirm availability and permitted use of water hookups located at each corner of the building.

Answer 28 – Yes, water hookups at each corner.

Question 29 – Capitol Mall Underground Building (CMPS): Please confirm that the two exterior stairways are required to be cleaned monthly.

Answer 29 – Yes, Exterior stairways.

Question 30 – Capitol Mall Underground Building (CMPS): Are sidewalks within the underground parking area included in the scope?

Answer 30 – Yes, sidewalks within CMPS included.

Question 31 – State Library: Please confirm that paver surfaces are excluded from the cleaning scope.

Answer 31 – Library- considered ‘other’ surface and included.

Question 32 – Public Service Building: Please confirm that walkways surrounding the building fall under Parks and Recreation and are excluded from this contract.

Answer 32 – walkways around building are under “Parks”, include steps and ADA ramps to walkways.

Question 33 – Public Service Building: Please confirm that stairways at this building are not included in monthly cleaning.

Answer 33 – stairways. Monthly now, but may not stay that way, don’t include monthly. We don’t want anything bid monthly for now.

Question 34 – 550 Building: Is the sidewalk surrounding the building, including areas adjacent to the street, included in the scope of work?

Answer 34 – Yes, sidewalk around building adjacent to street included.

Question 35 – Human Services Building: Please confirm the cleaning scope for the three patios.

Answer 35 – patio cleaning scope- as needed.

Question 36 – Human Services Building: Please confirm that the two stairways (north and south) are required to be cleaned monthly.

Answer 36 – stairways, no monthly.

Question 37 – Human Services Building: At the loading dock, please confirm that cleaning is required only up to the gate.

Answer 37 – loading dock to gate, yes.

Question 38 – Employment Building: Are tree islands included in the pressure washing scope?

Answer 38 – tree islands included, yes circled on overhead provided maps.

Question 39 – North Mall Building (NMOB): Please confirm whether the Employment Building and North Mall Building are intended to be serviced during the same mobilization, given their proximity.

Answer 39 – NMOB- and Employment, if these building are needing service, yes they could be done at the same time, or could be just one or the other.

Question 40 – North Mall Building (NMOB): Is the trash compactor area included in the cleaning scope?

Answer 40 – trash compactor area, yes, plus entryways.

Question 41 – North Mall Housing (Buildings 19-25): Please confirm inclusion of:

· All sidewalks

· All patios Answer 41 – yes, sidewalks and patios.

Question 42 – North Mall Housing (Buildings 19-25): Please provide site maps or property outlines for Buildings 19–25, as these locations do not have individual street addresses.

Answer 42 – overhead marked maps provided.

Question 43 – Archives Building: Are paver surfaces included or excluded from the scope of work?

Answer 43 – yes paver surfaces, as marked on overhead map provided.

Question 44 – Archives Building: Is the lookout area adjacent to the river included in the scope?

Answer 44 – no on lookout.

Question 45 – Section 4.3.1: Wondering if you can provide an aerial map of the Executive Building.

Answer 45 – Aerial P1-P8 maps provided.

Question 46 – Attachment H, Supplemental Questionnaire, “Concrete with art work or top coating. Pressure wash at lower PSI and soft wash with hot water and soft brushes several times to obtain the cleanliness desired, without causing damage to art work or topcoat.” No art work was observed during site visit. Please provide photos of the referenced art work.

Answer 46 – Two art work images provided and emailed to all proposers who met the mandatory site visit requirements.

Question 47 – Several questions were asked on the site visits in regard to rinsing of overspray up to four feet high. Is this simply a rinse down of debris or do all walls need to be detailed with a pressure washing wand?

Answer 47 – Four foot (4’) is for rinsing over spray.

Question 48 – Regarding the reference to 4 ft wall coverage, could you please clarify whether this requirement is intended to mean full cleaning of all wall surfaces up to 4 feet in height, or if it is limited to the removal of backsplash, splash marks, and incidental spray within that area.

Answer 48 – The four foot (4’) is for rinsing over spray.

Question 49 – Several locations include retaining walls that exceed 4 feet in height. For these areas, please confirm whether the expectation is to clean only the lower 4 feet of the wall, a partial portion of the wall (such as half the total height), or only areas visibly impacted by splash or debris.

Answer 49 – Retaining wall, those would be as-requested, quoted using hourly rates, but during pressure washing of other areas those would require rinsing only up to 4’.

Question 50 – We were also advised that planter boxes may be included within the scope of work. Please clarify whether planter boxes and any associated wall surfaces are included, and what level of cleaning is expected for those areas.

Answer 50 – Planter boxes and any associated areas are also as-requested, quoted using hourly rates.