RFP 36C77626R0061 - 4-14-26.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 67

36C77626R0061

X

04-14-2026

549-24-425

36C776

Kara Evert Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence OH 44131

Kara Evert Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490 Independence OH 44131

Kara Evert kara.evert@va.gov

In accordance with 38 U.S.C. § 8127 (Public Law 109-461), this project is a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

The contractor must completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for new construction for the Veterans Affairs Garland Elevator project as required by the specifications, drawings, and supporting attachments included in the solicitation package.

The contractor must complete all construction work no later than 512 calendar days after issuance of the notice to proceed.

The contractor must provide guarantee period services (GPS) for all elevators for 1 year after completion and acceptance of each elevator by the Contracting Officer. See attached 07 - Special Notice - Guarantee Period Services.

The period of performance in item 11 is the total for both the construction and the GPS (512 + 365 calendar days).

Project Location:

VA North Texas Health Care System Garland VA Medical Center 2300 Marie Curie Boulevard Garland, TX 75042-5706

NAICS code: 238290

VAAR magnitude of construction: $10,000,000 to $20,000,000

Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

10 877

X X

X 10

0 1:00 PM EDT

05-27-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See price schedule

36C776

Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence OH 44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

Donald A. Marsh III

VA-VHA-2020-9325SEF7C

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION, OR

REPAIR)– BACK

A.3 PRICE SCHEDULE

INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE, AND BONDS

1.1 PROPOSAL MATERIAL

1.2 BID BOND GUARANTEE

1.3 PERFORMANCE & PAYMENT BONDS

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

2.2 REQUEST FOR PROPOSALS

2.3 SDVOSB SET-ASIDE

2.4 PRE-PROPOSAL SITE VISIT

2.5 TECHNICAL QUESTIONS

2.6 AMENDMENTS

2.7 PREPARATION OF PROPOSALS

2.8 BASIS OF AWARD

2.9 TECHNICAL EVALUATION

2.10 SYSTEM FOR AWARD MANAGEMENT

2.11 DEVIATION NOTICE (FEB 2025)

2.12 DETERMINATION OF ACCEPTABILITY

2.13 RESPONSIBILITY DETERMINATION

2.14 VETS 4212

2.15 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

2.16 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

2.17 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT MANAGER 16

2.18 REFERENCES TO BIDS/BIDDERS

2.19 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR 1985)

2.20 52.216-1 TYPE OF CONTRACT (APR 1984) (DEVIATION NOV 2025)

2.21 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (FEB 2024) (DEVIATION

NOV 2025)

2.22 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014) (DEVIATION NOV 2025)

2.23 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014) ALTERNATE II (NOV 2023)

2.24 52.228-1 BID GUARANTEE (SEP 1996)

2.25 52.233-2 SERVICE OF PROTEST (SEP 2006) (DEVIATION NOV 2025)

2.26 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (NOV 2025) (DEVIATION)

2.27 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

2.28 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(DEVIATION NOV 2025)

3.2 52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2025)

3.3 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021) (DEVIATION NOV 2025)

3.4 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020) (DEVIATION SEP 2025)

GENERAL CONDITIONS

4.1 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JAN

2025) (DEVIATION NOV 2025)

4.2 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014) . 34

4.3 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT FOR

EPA-DESIGNATED ITEMS (MAY 2008)

4.4 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS ALTERNATE I (NOV 2023) (DEVIATION NOV 2025)

4.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

4.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.7 52.228-11 INDIVIDUAL SURETY—PLEDGE OF ASSETS (FEB 2021) (DEVIATION APR

2020)

4.8 52.228-15 PERFORMANCE AND PAYMENT BONDS—CONSTRUCTION (JUN 2020)

(DEVIATION APR 2020)

4.9 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013) (DEVIATION SEP 2025) .. 43

Special Note regarding FAR 52.229-3 Federal, State, and Local Taxes

4.10 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (DEVIATION NOV 2025)

4.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.12 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.13 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020) (DEVIATION MAR 2026)

4.14 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (MAR 2026)

4.15 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

4.16 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.17 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP

2019)

4.18 MANDATORY WRITTEN DISCLOSURES

4.19 ATTACHMENTS

A.3 PRICE SCHEDULE

ITEM INFORMATION

ITEM # DESCRIPTION OF SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB _________________ _________________

GENERAL CONSTRUCTION

The project will modernize / replace ten (10) electric elevators and four (4) hydraulic elevators and correct functional deficiencies to bring them up to current elevator codes and VA design guidelines.

Areas that will be addressed are: elevator pits, machine rooms, control systems, hoist ways, machine drives, landing doors, phones, safety systems, car operation panels, door operators, signaling devices, upgrade elevator cab interiors, and provide the VA with EMS Panorama to meet existing elevator monitoring system. The GC shall provide a one (1) year repair clause to match a one (1) year maintenance and a one (1) year warranty. Mechanical penthouses: Decommission elevator equipment that will not be used and remove.

All work must be completed in accordance with the specifications, drawings, and supporting attachments. The contractor must complete all construction work no later than 512 calendar days after issuance of the notice to proceed.

0002 12.00 MO _________________ _________________

GUARANTEE PERIOD SERVICES

14 21 10, TRACTION ELEVATORS: Provide complete maintenance service and inspections during the modernization period for all elevators and on each elevator for 1 year after completion and acceptance of each elevator in this specification by the Resident Engineer or Contracting Officer. This maintenance service must run concurrently with the warranty. Maintenance work must be performed by Certified Elevator Mechanics and Apprentices.

Reference 3.8 GUARANTEE PERIOD OF SERVICE: ELEVATOR MAINTENANCE SERVICE AND INSPECTIONS in specification section 14 21 10 for full requirements.

0003 12.00 MO _________________ _________________

GUARANTEE PERIOD SERVICES

14 24 10, HYDRAULIC ELEVATORS: Provide complete maintenance service and inspections during the modernization period for all elevators and on each elevator for 1 year after completion and acceptance of each elevator in this specification by the Resident Engineer or Contracting Officer. This maintenance service must run concurrently with the warranty. Maintenance work must be performed by Certified Elevator Mechanics and Apprentices.

Reference 3.8 ELEVATOR GUARANTEE PERIOD OF SERVICE: MAINTENANCE SERVICE AND INSPECTIONS in specification section 14 24 10 for full requirements.

GRAND TOTAL ________________

PRICE SCHEDULE NOTICE

1. Line Item 0001 (General Construction) and Line Items 0002 and 0003 (Guarantee Period Services) contain all the work for this project. Guarantee period services are not bid alternates.

2. The offeror must provide lump sum prices for Line Items 0001-0003. Failure to do so may render the offer unacceptable.

3. Award will be made on the Grand Total (Line Items 0001-0003).

4. The offeror is required to fill in their pricing on the above price schedule. Pricing must be submitted in whole dollar values. Do not include pricing in cents.

INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE,

AND BONDS

1.1 PROPOSAL MATERIAL

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request for Proposals (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID BOND GUARANTEE

The offeror must furnish a bid bond guarantee on Standard Form (SF) 24 in an amount that is the lesser of 20 percent of the proposal price or $3,000,000. Failure to furnish the required bid bond on the current revision of the proper form and for the proper amount by the date and time specified for receipt of proposals will result in rejection of the proposal. Copies of the SF 24 may be obtained from https://www.gsa.gov/forms.

In accordance with Class Deviation from the Federal Acquisition Regulation to Eliminate Hard Copy Original Documents, Signatures, Notarization, Seals on Bonds, and Other Seals for Certain Contract Requirements issued by the VA Executive Director, Office of Acquisition and Logistics, and the Senior Procurement Executive on May 11, 2020, the requirement for a hard copy original bond with the original signatures, notarization, and seals has been eliminated. The bid bond must be submitted electronically as part of the proposal package.

1.3 PERFORMANCE & PAYMENT BONDS

The offeror to whom award is made will be required to furnish two bonds. A performance bond must be provided on SF 25, and a payment bond must be provided on SF 25A. Both bonds must be submitted in accordance with FAR 52.228-15, Performance and Payment Bonds—Construction (DEVIATION). Copies of SFs 25 and 25A may be obtained from https://www.gsa.gov/forms.

https://www.gsa.gov/forms https://www.gsa.gov/forms

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation-related documents will be published to Contract Opportunities at https://sam.gov/.

2.2 REQUEST FOR PROPOSALS

This solicitation is being issued as a Request for Proposals (RFP) in accordance with FAR part 15.

The Government intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represents the best value to the Government.

2.3 SDVOSB SET-ASIDE

This procurement is a 100% set-aside for SDVOSB concerns. To be considered eligible to receive award of a resulting contract, an offeror must be certified as an SDVOSB by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of proposal submission and at the time of award. Offers received from entities that are not certified SDVOSBs will not be considered. Failure to be certified at the time of proposal submission and at the time of award will result in the offer being deemed unacceptable and ineligible for award. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR § 128.402.

2.4 PRE-PROPOSAL SITE VISIT

(a) A formal site visit has been scheduled for this project. This will be the only opportunity for potential offerors to visit the site. All potential offerors, subcontractors, and suppliers are strongly encouraged to attend this site visit.

(b) See the attached documents (12 - Site Visit Instructions and 13 - Site Visit Campus Maps) for the time, location, and other site visit information.

2.5 TECHNICAL QUESTIONS

(a) Questions of a technical nature or questions related to the procurement must be submitted in writing by the prospective offeror via email to Kara.Evert@va.gov and Donald.Marsh2@va.gov. The subject line must read: Garland Elevators - Questions. Questions submitted by any other method will not be answered.

(b) The cutoff date and time for receipt of questions is May 5, 2026, at 1:00 PM ET. Formal responses to questions received before the cutoff will be provided via amendment to the solicitation on SAM.gov.

(c) No technical questions can be answered during the site visit walkthrough due to the possibility of misunderstanding or misinterpretation.

2.6 AMENDMENTS

Amendments to this solicitation will be posted at https://sam.gov/. Copies of the amendments will NOT be individually distributed, and no other notification of amendments will be provided. The offeror is responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in the rejection of the proposal.

https://sam.gov/ mailto:Kara.Evert@va.gov mailto:Donald.Marsh2@va.gov https://sam.gov/

2.7 PREPARATION OF PROPOSALS

(a) Proposal preparation costs. The Government will not pay any costs incurred in the preparation and submission of proposals in response to this solicitation.

(b) Proposal submission.

(1) Proposals must be based on solicitation documents issued for RFP number 36C77626R0061.

Proposals must be in the format stipulated in this document.

(2) Proposals must be submitted via email to Kara.Evert@va.gov and Donald.Marsh2@va.gov.

Only emailed proposals will be accepted. Proposals submitted by any method other than email are not allowed and will be rejected.

(3) Proposals must be received at or before the time and date specified. There will be no public opening of the proposals (virtual or otherwise).

(c) Proposal format.

(1) Technical, price, and administrative sections of an offeror’s proposal will be evaluated independently; therefore, the offeror must submit the proposal in three separate volumes:

Volume I - Technical, Volume II - Price, and Volume III - Administrative. All information must be confined to the appropriate volume. So that the technical proposal may be evaluated strictly on the merit of the material submitted, the offeror must include NO price or price-related information in Volume I.

(2) The submission must be logically assembled and indexed. Each volume of the proposal must be submitted as one searchable PDF document. Each PDF file name must clearly identify the offeror and the volume it contains. All proprietary information must be clearly and properly marked.

(3) The use of hyperlinks or embedded attachments within the proposal is prohibited. Portions of a proposal submitted via Dropbox, hyperlink, or format other than a searchable PDF file attached to an email will not be considered, which may render the proposal incomplete.

(4) The proposal, in its entirety, must not exceed three PDF files (one for each volume). Each email, including its attachments, must be 5MB or less.

(5) Failure to submit the proposal in the format specified may result in the offer being deemed ineligible for evaluation and award.

(d) Proposal requirements.

(1) Volume I - Technical. The offeror must submit the Volume I Technical proposal as indicated below.

(i) The submission must include a title page (labeled with the VA solicitation number and the offeror's organization, business address, and point of contact) and detailed table of contents. Include page numbers and the company name in the header or footer of each page.

mailto:Kara.Evert@va.gov mailto:Donald.Marsh2@va.gov

(ii) The submission must not exceed a total of 35 pages (20 pages for factor 1 and 15 pages for factor 2), including all required documents and any photos or narratives the offeror may choose to include. Only the title page and table of contents will not count toward the page limit. Any pages submitted that exceed the limits will not be considered during the evaluation.

(iii) The submission must be in Arial 12-point font or larger with no less than single-spaced text lines and normal proportional spacing. Page numbers, company logos, and headers and footers are not bound by the font requirements. Page size for all proposal documents must be 8.5 x 11 inches with 1-inch margins.

(iv) Past performance assessments (CPARS and PPQs) must be submitted in their existing format, which may differ from what is stated above.

(v) The submission should use graphic presentations where such use will contribute to the compactness and clarity of the proposal. A smaller font size or fonts other than Arial are permitted in the presentation of graphic material, as long as the information is legible to the human eye.

(vi) The submission must address each technical evaluation factor detailed in this solicitation.

(2) Volume II - Price. The offeror must submit the Volume II Price proposal as indicated below.

(i) Standard Form (SF) 1442. The offeror must complete and sign the “OFFER” section of the SF 1442 and include the company’s unique entity identifier (UEI) associated with SAM.gov in block 14.

(ii) Acknowledgement of amendments. The offeror must acknowledge and agree to all amendments by either (A) completing block 19 of the SF 1442, or (B) returning the signed amendment form(s) with the submission.

(iii) Price schedule. The offeror must complete the price schedule contained in this solicitation. Offers must be firm fixed price and submitted in whole dollar values. The offeror must consider FAR 52.229-3, Federal, State, and Local Taxes (DEVIATION) and its Special Note in their pricing. The clause and note provide guidance on taxes being applied to pricing.

(iv) Bid bond. The offeror must furnish a bid bond guarantee as stipulated in the solicitation (see section 1.2 and FAR 52.228-1).

(v) Division cost breakdown. The offeror must submit a complete breakdown of the division pricing for Line Item 0001 using the provided form (11 - Division Cost Breakdown).

(3) Volume III - Administrative. The offeror must submit the Volume III Administrative proposal as indicated below.

(i) Representations and Certifications. By submitting its offer, the offeror verifies that, as of the date of its offer, its representations and certifications posted electronically in SAM for the provisions listed in FAR 52.204-7(c)(1) are current, accurate, and complete. The offeror’s representations and certifications in SAM are hereby incorporated by reference into its offer.

(ii) FAR 52.203-2. The offeror must provide their response to FAR 52.203-2, Certificate of Independent Price Determination, if applicable.

(iii) FAR 52.209-7(b). The offeror must provide their response to item (b) in FAR 52.209-7, Information Regarding Responsibility Matters.

(iv) FAR 52.209-12(b). The offeror must provide their response to item (b) in FAR 52.209-12, Certification Regarding Tax Matters.

(v) FAR 52.209-13(b). The offeror must provide their response to item (b) in FAR 52.209-13, Violation of Arms Control Treaties or Agreements—Certification.

(vi) FAR 52.229-11(d). The offeror must provide their response to item (d) in FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation.

(vii) VAAR 852.219-75. The offeror must complete and sign the certification in VAAR 852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction, and return it with their proposal submission. The completed and signed certification will become part of the official award documentation. A copy of the clause to be completed and included with the proposal is attached as a separate document (10 - 852.219-75 Limitations on Subcontracting). Failure to return the entire clause, with the appropriate box marked, the offeror’s name entered, and the certification completed and signed, with the proposal will result in the offer being deemed ineligible for evaluation and award.

(viii) Notice to SDVOSB Joint Venture/Mentor-Protégé. Any offeror submitting a proposal as a joint venture must provide a copy of the joint venture agreement, as well as a certification from the certified SDVOSB partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (A) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402, and (B) will perform the contract in compliance with the joint venture agreement. The offeror must enter the company name and UEI of each party to the joint venture. Failure to submit the agreement and certification with the offeror’s proposal may result in the rejection of the proposal.

2.8 BASIS OF AWARD

(a) The intent is to award to the offeror that presents the best value to the Government. Best value means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements.

(b) Using the tradeoff approach to source selection, it may be in the Government’s best interest to consider award to other than the lowest priced offeror or other than the highest technically rated offeror.

This process permits tradeoffs among price and non-price (technical) factors. The anticipated benefits of a higher priced proposal must merit the additional cost.

(c) The technical evaluation will be based on two factors: past performance and contractor qualifications. The total evaluated price will be the grand total provided in the price schedule. Past performance and contractor qualifications are equal in importance to each other and, when combined, are approximately equal to price.

2.9 TECHNICAL EVALUATION

(a) General.

(1) All proposals will be subject to evaluation by a team of Government personnel. Proposals will be evaluated based on the factors described herein. The technical evaluation and rating of proposals will be conducted in strict confidence without knowledge of the price offered.

(2) It is the intent of the Government to award without negotiations; however, the Government reserves the right to conduct negotiations if necessary. The evaluation will be based on the content of the proposal and any subsequent negotiations.

(3) If negotiations are deemed necessary, the Contracting Officer will establish a competitive range and proposal revisions will be requested.

(4) If none of the offers are within the available funding limitation or determined to be fair and reasonable, the VA reserves the right to enter into negotiations with those offerors who are within the competitive range.

(5) Proposals which merely restate the requirements or state that the requirements will be met, without providing supporting rationale, are not sufficient. An offeror who fails to meet the minimum requirements of the solicitation will be determined unacceptable and thus, ineligible for award.

(6) The offeror must not include remarks that take exception to the Government’s solicitation documents or pricing requirements, preclude the Government from evaluating the offer, or render the offer as nonconforming or unacceptable. If the offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices or terms of the solicitation, the Contracting Officer may reject the proposal and exclude the offeror from further consideration.

(b) Criteria. The technical proposal must address the following evaluation factors.

(1) Factor 1, Past performance. The offeror must demonstrate successful performance on projects similar in size, scope, and complexity that were recently completed by the offeror* as the prime contractor. The offeror must provide the following for no more than three projects:

(i) Summary: For each project submitted, provide a detailed summary using the attached 14 - Project Information Sheet and include all information requested in the form.

(ii) Narrative: For each project submitted, provide a narrative describing the work performed, including specific aspects of the project that are relevant to the proposed effort, and any risk mitigation actions taken. This narrative should include:

(A) Project description (including specifics of elevator modernization scope, types of elevators included in work, sustainability and efficiency considerations, extent of system integration, etc.)

(B) Phasing approach taken, including how operation disruptions were minimized

(C) Infection control and interim life safety measures taken

(D) Cost control measures (cost containment measures, value engineering, etc.)

(E) Schedule impacts, including efficiencies and inefficiencies

(F) Challenges encountered (such as cost overruns, schedule delays, subcontractor issues, changes in key personnel or subcontractors, unforeseen site conditions, or other unusual factors) and the mitigation plan implemented to overcome the challenges

(G) Any documents or photographs that support the narrative

(iii) Performance assessment: For each project submitted, provide a completed performance assessment. If a project has an evaluation available in the Contractor Performance Assessment Reporting System (CPARS), the CPARS evaluation must be submitted. For any project that does not have an evaluation available in CPARS, the offeror must submit a completed and signed past performance questionnaire (PPQ) using the attached 15 - PPQ.

PPQs must be completed by the client and returned to the offeror to incorporate into their proposal. PPQs must not be submitted by the client directly to VHA PCAC. The offeror should follow up with clients to help ensure timely return of questionnaires. If the offeror requests a PPQ from a client but does not receive the completed form before the proposal due date, the offeror must submit a PPQ with Section 1 completed and only the Evaluator Information entered in Section 2, and documentation of the attempts to have the PPQ completed. The Government may make reasonable attempts to contact the client noted to obtain the PPQ information; however, the Government is not responsible for the failure to obtain a completed PPQ.

Since the Government may not necessarily interview all the sources provided by the offeror, it is incumbent upon the offeror to explain the relevance of the data provided. The burden of proving low performance risk rests with the offeror.

If an offeror has no relevant past performance history, the offeror must affirmatively state it possesses no relevant past performance history. Without this statement, the offeror may be rated less favorably for failure to submit the required information.

*When evaluating an offer from a joint venture, the Government will consider the past performance of the joint venture itself, as well as the past performance of each party to the joint venture.

(2) Factor 2, Contractor qualifications. The offeror must provide a company narrative/profile by submitting an organization chart indicating the prime responsible firm(s) and individuals, as well as the roles and responsibilities of individuals proposed as consultants and subcontractors. Include the month and year the business was incorporated, the month and year the SDVOSB certification was achieved, and the number of full-time employees.

The offeror must also provide the qualifications of key personnel by submitting a one-page resume for each of the individuals proposed to perform as the Project Manager, the Project Superintendent, the Quality Control Manager, the Safety Professional (SSHO), and all Elevator Mechanics/Technicians and Electricians. Resumes must include all required education, hours, certifications, licenses, and years of relevant experience.

(c) Methodology. Information submitted will be rated for each evaluation factor using the following methodology. All elements will be considered in the overall rating for each factor. Areas within the factors are not subfactors and will not be individually rated.

(1) Factor 1, Past performance. The evaluation of past performance will be based on recency, relevancy, and quality of work performed for no more than three projects. If any additional projects are submitted, only the first three will be considered.

(i) Recency: To be considered recent, the project must have been performed by the offeror* as the prime contractor and completed to 100% within the past 10 years from the proposal due date. If the recency requirements are met, the Government will evaluate the project for relevancy. Any project not performed by the offeror* as the prime contractor, not completed to 100%, or completed more than 10 years ago will not be evaluated further.

(ii) Relevancy: To be considered relevant, the project must meet the following requirements:

(A) Size: The project must have a total value of at least $5 million.

(B) Scope: The project must involve elevator modernization or replacement of several elevator banks in one building that includes phasing in an active healthcare setting.

Work must include, but is not limited to, installing, new controls, motors, electric, emergency phones, plumbing, air conditioning, fire alarms/suppression, and new cab interior finishes. Projects completed within VHA facilities are preferred.

(C) Complexity: The project must demonstrate successful coordination of a multi-disciplinary project team and coordination across all subcontractors. This involves effective phasing, coordination of critical path activities, and a detailed understanding of general construction specifications and provided design drawings.

If the relevancy requirements are met, the Government will evaluate the project for quality.

Any project not determined to be at least somewhat relevant in terms of size, scope, and complexity will not be evaluated further.

(iii) Quality: In addition to evaluating the extent to which the offeror’s performance met contract specification requirements, the assessment will also consider aspects such as:

adherence to schedules (including the administrative aspects of performance); reasonable and cooperative behavior and commitment to customer satisfaction; project cost control;

timeliness of contract completion and submission of deliverables; compliance with the terms and conditions of the contract; overall quality of the work performed on the contract;

effectiveness in program management (to include use and control of subcontractors); and whether or not the reference would enter into a contract with the contractor again.

(iv) Overall Confidence: The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror’s ability to meet the solicitation requirements based on the demonstrated record of performance. The Government will consider the performance quality of the submitted projects determined to be recent and at least somewhat relevant in order to arrive at an overall confidence rating of Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, or No Confidence.

Per FAR 15.202(c)(1), an offeror without a record of relevant past performance or for whom information on past performance is not available may not be evaluated favorably or unfavorably on past performance. An offeror with no recent and relevant performance history or whose performance record is so sparse that no meaningful confidence rating can be reasonably assigned will receive a Neutral Confidence rating, meaning the rating is treated neither favorably nor unfavorably.

The Government reserves the right to conduct a past performance assessment using information obtained from CPARS and any other sources deemed appropriate by the CO.

Other sources may include, but are not limited to, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), and any other known sources not provided by the offeror. While the Government may elect to consider data obtained from other sources, the burden of providing current, accurate, and complete past performance information rests with the offeror.

(2) Factor 2, Contractor qualifications. The evaluation of contractor qualifications will be based on the submitted organization chart and resumes. The elements listed below will be considered more favorable. An offeror that does not demonstrate these attributes presents higher levels of risk and will be rated less favorably.

(i) An organization chart that demonstrates higher self-performance (or similarly situated status)

(ii) A resume for a Project Manager, Superintendent, Quality Control Manager, or SSHO that demonstrates:

(A) more years of service in the same proposed role

(B) more education and/or certifications relevant to the proposed role

(C) OSHA 30 certification

(iii) A resume for an Elevator Mechanic that demonstrates:

(A) licensure in the state of performance (Texas)

(B) training through NEIEP or equivalent

(C) at least 5 years of modernization experience

(D) OSHA 10 certification

(E) training in other applicable areas such as confined spaces, lockout/tagout, fall protection, and fire safety, as required for their roles in the construction project

2.10 SYSTEM FOR AWARD MANAGEMENT

The FAR requires that federal contractors register in the System for Award Management (SAM) at https://sam.gov/ and enter all mandatory information into the system. In compliance with FAR 52.204-7, an offeror must have an active registration in SAM at the time an offer is submitted and at the time of award.

2.11 DEVIATION NOTICE (FEB 2025)

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.222-25, Affirmative Action Compliance, 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraphs (d) and (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

https://sam.gov/

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

2.12 DETERMINATION OF ACCEPTABILITY

Proposals received in response to this solicitation will be reviewed for acceptability. Failure to provide documentation as outlined in the solicitation by the date and time set for receipt of offers may result in the offer being deemed unacceptable and ineligible for evaluation and award.

2.13 RESPONSIBILITY DETERMINATION

In accordance with FAR subpart 9.1, Responsible Prospective Contractors, a responsibility determination will be made for the apparent successful offeror prior to processing the award. The Contracting Officer reserves the right to obtain information to assist the Government in determining the apparent successful offeror responsible, including information regarding the offeror’s previous experience (including points of contact), organization (including company officers), technical qualifications, financial resources, and other information deemed necessary. The Government may request additional information from all offerors after receipt of proposals solely for the purpose of making a responsibility determination. These requests for information do not constitute negotiations.

Any information received by the Government that would be cause for a determination of nonresponsibility may deem the offeror ineligible for award.

2.14 VETS 4212

Title 38 U.S.C. 4212(d), codified at 41 CFR 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at https://www.dol.gov/agencies/vets/programs/vets4212. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the confirmation email prior to awarding the contract.

2.15 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(a) As prescribed in FAR 42.1102(e), the VA evaluates contractor past performance on all construction contracts that exceed $900,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement, VA uses an online database, Contractor Performance Assessment Reporting System (CPARS), which is maintained by the Naval Sea Logistics Center in Portsmouth, New Hampshire. CPARS is available to all Federal agencies and is the system used to collect and retrieve performance assessment reports used in source selection determinations. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

(b) Each contractor whose contract award is estimated to exceed $900,000 is required to register with CPARS at http://www.cpars.gov/. Help in registering can be obtained by contacting the Customer Service Desk at cpars-helpdesk@us.navy.mil. Registration should occur no later than 30 days after contract award and must be kept current should there be any change to the contractor’s registered representative.

https://www.dol.gov/agencies/vets/programs/vets4212 http://www.cpars.gov/ mailto:cpars-helpdesk@us.navy.mil

(c) For contracts with a period of one year or less, the Contracting Officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the Contracting Officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report will be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have 30 days to submit any comments and re-assign the report to the VA Contracting Officer.

(d) Failure to have a current registration in CPARS or to re-assign the report to the VA Contracting Officer within those 30 days will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.16 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information. The level of background investigation is commensurate with the level of access needed to perform all work as identified in the solicitation documents. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor. The awardee will need to coordinate with the VA Medical Center concerning badging requirements. If the site requires an investigation, the contractor must follow VA Directive 0710.

2.17 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT

MANAGER

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager,” or their abbreviations must be replaced with “Contracting Officer’s Representative (COR).”

2.18 REFERENCES TO BIDS/BIDDERS

Within the solicitation/contract specifications and/or drawings, any reference to “bid” must be replaced with “proposal” and any reference to “bidder” must be replaced with “offeror.”

2.19 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR

1985)

(a) The offeror certifies that—

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to—

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law;

and

(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory—

(1) Is the person in the offeror’s organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; or

(2)(i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this provision ____________________ [insert full name of person(s) in the offeror’s organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the offeror’s organization];

(ii) As an authorized agent, does certify that the principals named in subdivision (b)(2)(i) of this provision have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies paragraph (a)(2) of this provision, the offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

(End of Provision)

2.20 52.216-1 TYPE OF CONTRACT (APR 1984) (DEVIATION NOV 2025)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.21 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (FEB 2024)

(DEVIATION NOV 2025)

(a) Definitions. As used in this provision—

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR

127.300. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program.

HUBZone small business concern means a small business concern that meets the requirements described in 13 CFR 126.200, is certified by the Small Business Administration (SBA) and designated by SBA as a HUBZone small business concern in the Small Business Search (SBS) (13 CFR 126.103).

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (b) of this provision.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern means a small business concern that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by one or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States, and

(2) The management and daily business operations of which are controlled (as defined at 13 CFR 124.106) by individuals who meet the criteria in paragraph (1) of this definition.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127) means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party…