RFP_250204__Procurement_Plan_idedits2.docx
DOCX document 47 KB Posted
- Attached to
- On-Call Bus Safety Videography Services
- Solicitation number
- 250204
- Issued by
- Orange County, California
About this file
This is a Procurement Plan document prepared by the Orange County Transportation Authority (OCTA) for an informal Request for Proposals (RFP 250204) seeking qualified firms to provide on-call videography services focused on bus safety. The procurement plan, dated January 22, 2026, outlines the evaluation framework and contract parameters for this initiative. The contract is structured as a one-year term effective April 1, 2026 through March 31, 2027, with no renewal options indicated in the documentation. No specific response deadlines, site visits, or bidders' conferences are detailed in the procurement plan itself.
The contract will be awarded on a Time and Expense basis with a total budget allocation of $100,000 in local funding. The evaluation will be conducted by an internal team consisting of Kriss Garbowski (Section Manager, Digital Marketing), Olivia Salters (Safety Specialist, HSEC), and George Ramirez (Assistant Base Manager, Bus Ops), using four equally weighted evaluation criteria at 25 percent each: Qualifications of the Firm, Staffing/Project Organization, Work Plan, and Cost. An independent cost estimate has been received, and requisition number R000780 has been issued. The procurement includes no prevailing wage requirements, liquidated damages provisions, retention requirements, or Disadvantaged Business Enterprise (DBE) goals. Project Manager Kriss Garbowski's concurrence and CAMM Section/Department Manager Iris Deneau's approval are required for final authorization.
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Text version
INTEROFFICE MEMO
Procurement Plan, Informal RFP 250204
Date: January 22, 2026
To: Kriss Garbowski, Section Manager, Digital Marketing
From: Desiree Fernandez, Associate Contract Administrator, CAMM
Subject: PROCUREMENT PLAN FOR INFORMAL RFP 250204 “On-Call Videography Services Bus Safety”
Please review the procurement plan for the subject informal RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.
Procurement Type: |X| Informal RFP |_| IFB |_| RFQ
Justification:
An informal RFP is applicable as the nature of the procurement requires evaluation criteria, in addition to price, to be used to select an On-Call Videography Services Bus Safety.
Evaluation Criteria:
| PROPOSAL |
| WEIGHT |
| Qualifications of the Firm |
| 25% |
| Staffing/Project Organization |
| 25% |
| Work Plan |
| 25% |
| Cost |
| 25% |
Justification:
Standard evaluation criteria.
Contract Type: |X| Time & Expense |_| CTO-Based |_| Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
The contract type is time-and-expense price because the RFP has a specific Scope of Work detailing specific tasks and deliverables. Comment by Iris Deneau: Revise justification for time-and-expense
| Retention: |
| |_| Yes |
| % |
| |X| No |
| |_| N/A |
| Prevailing Wages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
| Liquidated Damages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
Procurement Schedule: |X| Attached
Suggested Evaluation Team Members:
Internal Evaluators:
Kriss Garbowski, Section Manager, Digital Marketing Olivia Salters, Safety Specialist, HSEC George Ramirez, Assistant Base Manager, Bus Ops Garden Grove
Contract Term: One (1)-year term
Funding Source: |X| Local
Dollar Amount: $100,000
Independent Cost Estimate Received: |X| Yes |_| No
Requisition Received: |X| Yes #R000780 |_| No
DBE Goal: |_| Yes |X| No
Project Manager Concurrence:
| _____________________________________ | ______________ | |
| Kriss Garbowski, Section Manager, Digital Marketing | Date |
CAMM Section/Department Manager Concurrence:
| _____________________________________ | ______________ | |
| Iris Deneau, Section Manager, Procurement | Date |
Revised: 05/09/2018 Revised: 05/09/2018 image1.png
File details come from the government source that posted it. Updated .