_______ICE.pdf
PDF 194 KB Posted
- Attached to
- On-Call Bus Safety Videography Services
- Solicitation number
- 250204
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for on-call bus safety videography services. The project seeks to produce impactful, story-driven video content that leverages thoughtful storytelling to help riders and motorists view bus drivers as individuals who care about their work and their community. The contract is structured as a one-year on-call arrangement with a term date of October 1, 2025, and a total budget of $100,000. The requestor for this procurement is Kriss Garbowski, Digital Marketing Manager, and the purchase requisition number is R000780.
The cost estimate of $100,000 is substantiated entirely through direct labor expenses, with no overhead, materials, information technology support, travel, subcontractor, or other direct costs included. The labor breakdown consists of six categories: Pre-Production Lead (250 hours at $50.00/hour = $12,500), Pre-Production Support (250 hours at $40.00/hour = $10,000), Producer (310 hours at $75.00/hour = $23,250), Director (310 hours at $75.00/hour = $23,250), Production Support (257 hours at $45.00/hour = $11,565), and Video Finishing (299 hours at $65.00/hour = $19,435). The pricing was determined from an existing video production contract C-4-2233 that went into effect in July 2024, providing historical price and cost data to support the independent estimate. The ICE was prepared and signed by Kriss Garbowski on October 1, 2025.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Production of impactful, story-driven video content that leverages thoughtful storytelling to help riders and motorists see bus drivers as individuals who care about their work and their community.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R000780
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 10/1/25
Requestor: Kriss Garbowski Digital Marketing Manager Phone Ext.: 543 Name Title
Signature:
Cost Estimate: $ 100,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information:
Kriss Garbowski The pricing was determined from existing video contract C-4-2233 which went into effect July 2024.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Kriss Garbowski Date: 10/1/25
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories) Estimated
Hours Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Pre-Production Lead 250 $ 50.00 $ 12,500.00 Pre-Production Support 250 $ 40.00 $ 10,000.00 Producer 310 $ 75.00 $ 23,250.00 Director 310 $ 75.00 $ 23,250.00 Production Support 257 $ 45.00 $ 11,565.00 Video Finishing 299 $ 65.00 $ 19,435.00
Total Direct Labor: $ 100,000.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 100,000.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 100,000.00
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