RFP-25-026-KY_Commission_Memo_-_Final_signed.pdf

This document is a City Commission Memorandum from the City of Altamonte Springs, Florida, pertaining to the Solicitation Award for Synthetic Turf Removal and Installation at Eastmonte Park (RFP-25-026-KY). The solicitation sought proposals from experienced firms to remove existing natural grass and synthetic turf and replace it with new synthetic turf on Ballfields 1, 3, and 5 at Eastmonte Park. On April 2, 2025, the Procurement Division received and opened four proposals, with three deemed complete and responsive. An evaluation committee from the Leisure Services Department ranked the firms based on established criteria, unanimously recommending award to Act Global Americas, Inc. The project is a one-time purchase/installation scheduled for Summer 2025, with a total contract value of $1,930,719, which includes synthetic turf removal/installation using the Xtreme Turf F50+ model and an additive bid item for mound panel, batter's, and catcher's box replacements.

The fiscal information indicates sufficient funds are available in the budget for this project. The recommended contract award is to Act Global Americas, Inc. for $1,930,719, breaking down to $1,922,219 for the synthetic turf removal/installation project and an $8,500 additive bid item for field replacements. The recommendation includes authorization for the Mayor to execute the contract. The procurement process involved an evaluation committee that independently ranked firms based on criteria established in the solicitation document, with committee members unanimously agreeing to recommend Act Global Americas, Inc. as the preferred contractor for the Eastmonte Park Synthetic Turf project.