RFP-25-026-KY_Commission_Memo_-_Final_signed.pdf

This document is a City Commission Memorandum from the City of Altamonte Springs, Florida, concerning a solicitation award for synthetic turf removal and installation at Eastmonte Park. The project involves removing existing natural grass and synthetic turf from ballfields 1, 3, and 5, and replacing them with new synthetic turf, with an additional additive bid item for mound panel and batter's/catcher's box replacements. On April 2, 2025, the Procurement Division received and opened four proposals, with three deemed complete and responsive. An evaluation committee from the Leisure Services Department ranked the firms and unanimously recommended awarding the contract to Act Global Americas, Inc.

The total contract award is $1,930,719, which includes $1,922,219 for the Synthetic Turf Removal/Installation Project using the Xtreme Turf F50+ model and an $8,500 additive bid item for additional field replacements. The project is a one-time purchase and installation scheduled for Summer 2025, with sufficient funds available in the budget. The recommendation is to award the solicitation (RFP-25-026-KY) to Act Global Americas, Inc. and authorize the Mayor to execute the contract, pending City Commission approval at their May 6, 2025 meeting.