RFP_1100_LLM3009_ATT_1_v4.pdf
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- Attached to
- Relay Services
- Solicitation number
- RFP 1100 LLM3009
- Issued by
- Texas
About this file
This is a Solicitation Cover Sheet for Request for Proposals (RFP 1100 LLM3009) issued by the City of Austin, Texas, for relay services to support Austin Energy. The City seeks staff augmentation to provide routine and emergency relay services for substations, power plants, transmission and distribution systems across Austin Energy's service territory of 300+ distribution circuits spanning approximately 437 square miles and 78+ substations. The scope of work includes material handling, fiber optic cable installation, relay panel assembly and installation, SCADA remote terminal unit installation, system commissioning and testing, and equipment maintenance. Questions must be submitted by September 4, 2026 at 5:00 P.M. CST via email only. A pre-offer conference is scheduled for August 27, 2026 at 2:00 P.M. CST via Microsoft Teams (optional, non-mandatory). Proposals are due September 24, 2026 at 2:00 P.M. CST, with offer opening occurring immediately thereafter. The initial contract term is 24 months with options for up to three additional 12-month renewal periods at the City's sole discretion. The Contractor must mobilize and begin work within 15 days of contract execution.
Pricing is based on specified hourly labor rates for four job classifications: Relay Wireman, Field Technician II, Senior Test Engineer/Senior Field Technician, and Lead Test Engineer/Lead Field Technician, with a mandatory Living Wage Program requirement of $22.15 per hour minimum and overtime calculated at 1.5 times the standard wage rate. Evaluation criteria are weighted as follows: project understanding (10 points), staffing plan (20 points), experience and personnel (35 points), and price (15 points), with optional local and small business preference points of up to 10 points each available. A 5% bid bond is required at submission, and upon award, the Contractor must provide $1.2 million payment and performance bonds within 14 days. Commercial general liability insurance of $2 million per occurrence and $5 million umbrella/excess liability coverage are mandatory. Personnel must be journeyman-level technicians at minimum, comply with all OSHA, NFPA, and ANSI standards, and complete wage theft training within 30 days of award. Austin Energy furnishes all materials and hardware; the Contractor provides labor, equipment, temporary materials, tools, and safety equipment, assuming liability for damage or loss after acceptance (with a 2% excess margin permitted on breakable items and control materials only).
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_6100_CLMC1105_PLANS_v1.pdf | ||
| RFP_1100_LLM3009_ATT_10_v1.pdf | ||
| RFP_1100_LLM3009_ATT_8_v1.pdf | ||
| RFP_1100_LLM3009_ATT_4_v2.pdf | ||
| RFP_1100_LLM3009_ADD_4_v1.pdf | ||
| RFP_1100_LLM3009_ATT_7_v1.pdf | ||
| RFP_1100_LLM3009_ATT_6_v2.xlsx | XLSX spreadsheet | |
| IFQ_1100_AGM1025_QUOTE_v1.xlsx | XLSX spreadsheet | |
| RFP_1100_LLM3009_ATT_5_v1.pdf | ||
| RFP_1100_LLM3009_ATT_3_v1.pdf | ||
| RFP_1100_LLM3009_ATT_2_v1.pdf | ||
| RFP_1100_LLM3009_ADD_3_v1.pdf | ||
| RFP_1100_LLM3009_ADD_2_v1.pdf | ||
| RFP_1100_LLM3009_ADD_1_v1.pdf | ||
| RFP_1100_LLM3009_ATT_5_v2.docx | DOCX document | |
| RFP_1100_LLM3009_ATT_11_v1.docx | DOCX document | |
| RFP_1100_LLM3009_ATT_6_v1.xlsx | XLSX spreadsheet | |
| RFP_1100_LLM3009_ATT_4_v1.pdf | ||
| RFP_1100_LLM3009_ATT_9_v1.pdf | ||
| RFP_1100_LLM3009_ATT_1_v1.pdf | ||
| RFP_1100_LLM3009_ATT_1_v5.pdf |
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Text version
Solicitation
COVER SHEET
RFP 1100
LLM3009
Revised 10/26/2023
IDENTIFICATION
Number RFP 1100 LLM3009 Title Relay Services
Summary Staff augmentation to support Austin Energy with routine and emergency relay services for substation, power plants, transmission and distribution systems.
Type Request for Proposals (RFP) Version (Addenda) 3
AUTHORIZED CONTRACT PERSONS
Primary Lorena McBee, Procurement Specialist III; (512) 978-0873;
lorena.mcbee@austintexas.gov
Secondary Liz Lock, Procurement Supervisor; (512) 974-2866; liz.lock@austintexas.gov Subcontractor Questions
Austin Small Minority Business Resources; (512) 974-7600;
SMBRComplianceDocuments@austintexas.gov
Notes See Solicitation Instructions, 3.1 Authorized Contact Persons.
IMPORTANT DATES
OFFERS DUE:
Date and Time September 24, 2026 @ 2:00 P.M. CST
Notes See Solicitation Instructions, 5 Offer Submission.
OFFER OPENING:
Date and Time September 24, 2026 @ 2:00 P.M. CST
Notes See Solicitation Instructions, 5 Offer Submission.
QUESTIONS DUE:
Date and Time September 4, 2026 @ 5:00 P.M. CST Submission Method Email Only
Notes See Solicitation Instructions, 3.2 Questions.
PRE-OFFER CONFERENCE:
CITY OF AUSTIN Solicitation Cover Sheet
Conference (Yes/No) Yes
Mandatory (Yes/No) No
Date and Time August 27, 2026 @ 2 P.M. CST
Location
Microsoft Teams Meeting Join: https://teams.microsoft.com/meet/280346545041419?p=nsvMCWPDDC5FBdsf6s Meeting ID: 280 346 545 041 419 Passcode: mu3n7Ym7
Dial in by phone:
+1 512-831-7858,,795038338# United States, Austin Find a local number Phone conference ID: 795 038 338#
Notes N/A
PUBLISHED:
Date August 17, 2026 Available Online https://www.austintexas.gov/page/solicitations
Available Hardcopy
Austin Financial Services-Central Procurement, 721 Barton Springs Road, Austin, TX 78704
SOLICITATION DOCUMENTS
Document name Pages Date Solicitation Packet – RFP 1100 LLM3009 Includes the following:
Solicitation Cover Sheet 3 September 14, 2026
Solicitation Instructions 13 August 17, 2026
Terms and Conditions 33 August 17, 2026
Scope of Work 8 September 14, 2026
SUBMITTAL – Price Sheet – Complete and return EXCEL September 14, 2026
SUBMITTAL – Offer & Certifications – Complete and return 12 August 19, 2026
Exhibit A – Work Release Samples 4 August 17, 2026 Exhibit B – Austin Energy Safety GWP – Arc Flash Work
Procedures 27 August 17, 2026
Exhibit C – Data Handling Controls 11 August 17, 2026
Exhibit D – Network Connection Agreement 11 August 17, 2026
Exhibit E - FACTA Affidavit – Complete and return 3 August 17, 2026 https://teams.microsoft.com/meet/280346545041419?p=nsvMCWPDDC5FBdsf6s https://dialin.teams.cloud.microsoft/af6460bf-34cd-4d27-a088-9cafec0e4422?id=795038338 https://www.austintexas.gov/page/solicitations
CITY OF AUSTIN Solicitation Cover Sheet
Bid Bond – Complete and return N/A August 17, 2026
Addendum 1 – Complete and return 1 August 27, 2026
Addendum 2 – Complete and return 1 September 9, 2026
Addendum 3 – Complete and return 1 September 14, 2026
NIGP CODES
COMMODITY CODES:
Code Description 93677 Substation/High Voltage (Electrical) Maintenance
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