RFP_1100_LLM3009_ATT_1_v1.pdf
PDF 156 KB Posted
- Attached to
- Relay Services
- Solicitation number
- RFP 1100 LLM3009
- Issued by
- Texas
About this file
This is an attachment to a Request for Proposal (RFP) issued by the City of Austin, Texas, specifically for Relay Services to support Austin Energy operations. The RFP seeks staff augmentation services to provide routine and emergency relay services for substations, power plants, transmission and distribution systems. The document outlines the scope of work and technical requirements for qualified contractors to provide skilled relay technicians and engineers capable of performing protective relay testing, maintenance, commissioning, and troubleshooting across Austin Energy's electrical infrastructure. The contract is designed to ensure continuous operational support for critical power system components, with services available on both scheduled and emergency basis throughout the contract term.
The RFP establishes specific technical qualifications and experience requirements for relay service providers, including expertise in modern relay systems, protective device coordination, and compliance with industry standards such as IEEE and NERC guidelines. Contractors must demonstrate capability in commissioning new relays, performing secondary injection testing, and providing engineering support for relay-related issues. The staffing augmentation model allows Austin Energy to maintain flexibility in resource deployment while ensuring access to specialized expertise. Contract pricing will be structured based on hourly rates, retainer fees, or project-based compensation depending on service delivery requirements, with evaluation criteria emphasizing technical qualifications, past performance, and cost-effectiveness.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_1100_LLM3009_ATT_7_v1.pdf | ||
| RFP_1100_LLM3009_ATT_6_v2.xlsx | XLSX spreadsheet | |
| IFQ_1100_AGM1025_QUOTE_v1.xlsx | XLSX spreadsheet | |
| RFP_1100_LLM3009_ATT_6_v1.xlsx | XLSX spreadsheet | |
| RFP_1100_LLM3009_ATT_4_v1.pdf | ||
| RFP_1100_LLM3009_ATT_9_v1.pdf | ||
| RFP_1100_LLM3009_ATT_1_v4.pdf | ||
| RFP_1100_LLM3009_ATT_1_v5.pdf | ||
| RFP_1100_LLM3009_ATT_5_v1.pdf | ||
| RFP_1100_LLM3009_ATT_3_v1.pdf | ||
| RFP_1100_LLM3009_ATT_2_v1.pdf | ||
| RFP_1100_LLM3009_ADD_3_v1.pdf | ||
| RFP_1100_LLM3009_ADD_2_v1.pdf | ||
| RFP_1100_LLM3009_ADD_1_v1.pdf | ||
| RFP_1100_LLM3009_ATT_5_v2.docx | DOCX document | |
| RFP_1100_LLM3009_ATT_11_v1.docx | DOCX document | |
| IFB_6100_CLMC1105_PLANS_v1.pdf | ||
| RFP_1100_LLM3009_ATT_10_v1.pdf | ||
| RFP_1100_LLM3009_ATT_8_v1.pdf | ||
| RFP_1100_LLM3009_ATT_4_v2.pdf | ||
| RFP_1100_LLM3009_ADD_4_v1.pdf |
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Text version
Solicitation
COVER SHEET
RFP 1100
LLM3009
Revised 10/26/2023
IDENTIFICATION
Number RFP 1100 LLM3009 Title Relay Services
Summary Staff augmentation to support Austin Energy with routine and emergency relay services for substation, power plants, transmission and distribution systems.
Type Request for Proposals (RFP) Version (Addenda) 0
AUTHORIZED CONTRACT PERSONS
Primary Lorena McBee, Procurement Specialist III; (512) 978-0873;
lorena.mcbee@austintexas.gov
Secondary Liz Lock, Procurement Supervisor; (512) 974-2866; liz.lock@austintexas.gov Subcontractor Questions
Austin Small Minority Business Resources; (512) 974-7600;
SMBRComplianceDocuments@austintexas.gov
Notes See Solicitation Instructions, 3.1 Authorized Contact Persons.
IMPORTANT DATES
OFFERS DUE:
Date and Time September 17, 2026 @ 2:00 P.M. CST
Notes See Solicitation Instructions, 5 Offer Submission.
OFFER OPENING:
Date and Time September 17, 2026 @ 2:00 P.M. CST
Notes See Solicitation Instructions, 5 Offer Submission.
QUESTIONS DUE:
Date and Time September 4, 2026 @ 5:00 P.M. CST Submission Method Email Only
Notes See Solicitation Instructions, 3.2 Questions.
PRE-OFFER CONFERENCE:
CITY OF AUSTIN Solicitation Cover Sheet
Conference (Yes/No) Yes
Mandatory (Yes/No) No
Date and Time August 27, 2026 @ 2 P.M. CST
Location
Microsoft Teams Meeting Join: https://teams.microsoft.com/meet/280346545041419?p=nsvMCWPDDC5FBdsf6s Meeting ID: 280 346 545 041 419 Passcode: mu3n7Ym7
Dial in by phone:
+1 512-831-7858,,795038338# United States, Austin Find a local number Phone conference ID: 795 038 338#
Notes N/A
PUBLISHED:
Date August 17, 2026 Available Online https://www.austintexas.gov/page/solicitations
Available Hardcopy
Austin Financial Services-Central Procurement, 721 Barton Springs Road, Austin, TX 78704
SOLICITATION DOCUMENTS
Document name Pages Date Solicitation Packet – RFP 1100 LLM3009 Includes the following:
Solicitation Cover Sheet 3 August 17, 2026
Solicitation Instructions 13 August 17, 2026
Terms and Conditions 33 August 17, 2026
Scope of Work 8 August 17, 2026
SUBMITTAL – Price Sheet – Complete and return EXCEL August 17, 2026
SUBMITTAL – Offer & Certifications – Complete and return 12 August 17, 2026
Exhibit A – Work Release Samples 4 August 17, 2026
Exhibit B – Austin Energy Safety GWP – Arc Flash Work Procedures 27 August 17, 2026
Exhibit C – Data Handling Controls 11 August 17, 2026
Exhibit D – Network Connection Agreement 11 August 17, 2026
Exhibit E - FACTA Affidavit – Complete and return 3 August 17, 2026 https://teams.microsoft.com/meet/280346545041419?p=nsvMCWPDDC5FBdsf6s https://dialin.teams.cloud.microsoft/af6460bf-34cd-4d27-a088-9cafec0e4422?id=795038338 https://www.austintexas.gov/page/solicitations
CITY OF AUSTIN Solicitation Cover Sheet
Bid Bond – Complete and return N/A August 17, 2026
NIGP CODES
COMMODITY CODES:
Code Description 93677 Substation/High Voltage (Electrical) Maintenance
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