RFP_1100_LLM3009_ADD_4_v1.pdf

This is a Solicitation Addendum No. 4, issued by Austin Financial Services—Central Procurement for the City of Austin, Texas, related to RFP 1100 LLM3009 for relay services supporting Austin Energy. The addendum updates the solicitation cover sheet to reflect Version 4 and revises the offers due date to Tuesday, September 29, 2026, at 2:00 PM CST, with offers opening scheduled for Tuesday, September 29, 2026, at 3:00 PM CST. The underlying contract opportunity seeks staff augmentation for routine and emergency relay services across Austin Energy's substations, power plants, and transmission and distribution systems spanning over 437 square miles and 78+ substations. The scope encompasses material handling, fiber optic cable installation, relay panel assembly and installation, SCADA remote terminal unit installation, system commissioning and testing, and equipment maintenance. The initial contract term is 24 months with options for up to three additional 12-month renewal periods at the City's discretion. The Contractor must mobilize and begin work within 15 days of contract execution.

Pricing utilizes specified hourly labor rates for four job classifications: Relay Wireman, Field Technician II, Senior Test Engineer/Senior Field Technician, and Lead Test Engineer/Lead Field Technician, with a mandatory Living Wage Program requirement of $22.15 per hour minimum and overtime calculated at 1.5 times the standard wage rate. A 5% bid bond is required, and upon award, the Contractor must provide $1.2 million payment and performance bonds within 14 days. Commercial general liability insurance of $2 million per occurrence and $5 million umbrella/excess liability coverage are mandatory. Evaluation criteria are weighted as follows: project understanding (10 points), staffing plan (20 points), experience and personnel (35 points), and price (15 points), with optional local and small business preference points of up to 10 each available. Personnel must be journeyman-level technicians at minimum and comply with all OSHA, NFPA, and ANSI standards, including arc flash work procedures requiring minimum arc protection of 12 cal/cm². Contractors must complete wage theft training within 30 days of award. Offerors must return one copy of this addendum with their response prior to the solicitation closing date, or their offer may be subject to rejection.