RFP_1100_DCM3046_BID_DOC_1_v2.pdf

This is a Request for Proposals (RFP) issued by the City of Austin, Texas for emergency and non-emergency spill response clean-up and restoration services for hazardous and non-hazardous oil and chemical spills throughout the Austin Energy service area, including all of Travis County and substations in surrounding counties. The solicitation seeks qualified contractors to provide comprehensive spill response across three categories: Category 1 for potentially hazardous spills containing PCBs at 50 ppm or greater; Category 2 for non-hazardous spills with less than 50 ppm PCBs; and Category 3 for industrial remedial project support and equipment cleaning. Contractors must maintain 24-hour availability with qualified personnel and equipment mobilizing within one hour for emergency responses and within eight hours during regular working hours. A pre-offer conference is scheduled for April 22, 2026, from 1:00 p.m. to 2:00 p.m. via Microsoft Teams (optional attendance). Questions must be submitted by April 29, 2026, and offers are due May 14, 2026, at 2:00 p.m. with opening at 4:00 p.m. the same day. The contract is structured as an indefinite quantity agreement with an initial term of 24 months and optional renewal for up to three additional 12-month periods at the City's sole discretion.

Evaluation will be based on technical approach, personnel qualifications, and pricing, with the lowest-priced offeror receiving maximum points and remaining points distributed proportionally. Pricing proposals must be submitted across six categories including non-emergency and emergency response labor at various PPE levels, equipment rentals, and supplies. Required personnel qualifications include valid OSHA HAZWOPER 40-hour certification with annual refresher training and a minimum of two years of documented spill response experience. The City offers optional local business and small business preference points (up to 10 points each) and requires participation in the minority and women-owned business enterprise (M/WBE) procurement program if applicable. All contractors must comply with the City's living wage requirement of $22.05 per hour for all directly assigned employees and subcontractors and maintain comprehensive insurance coverage including worker's compensation ($1,000,000 minimum), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), business automobile liability ($1,000,000 combined single limit), professional liability ($1,000,000), umbrella/excess liability ($5,000,000), and environmental impairment/pollution liability ($1,000,000 per occurrence/$2,000,000 aggregate). Performance and payment bonds are required for individual projects exceeding $150,000, and a five percent bid bond is required with all proposals.