Scope of Work V1- RFP 1100 DCM3046

SCOPE OF WORK

EMERGENCY AND NON-EMERGENCY SPILL RESPONSE,

CLEAN-UP AND RESTORATION SERVICES

Version 1, May 13, 2026

RFP 1100 DCM3046

1.0 PURPOSE

The purpose of this contract is to provide emergency and non-emergency response clean-up and restoration services for both hazardous and non-hazardous oil and chemical spills.

The objective of this contract is:

Oil Spills from Electrical Equipment - Respond quickly to oil spills from electrical equipment to stop the spill, contain the spill, and clean-up the spill.

Hazardous Materials Spills - Assist in the containment and cleanup of the spilled material, for releases that pose a health hazard to employees or may damage the environment. Austin Energy may also call upon the Austin Fire Department to respond to these releases

Clean-up and Restoration of Contaminated Areas - Provide related services such as site restoration.

Other Environmental Project Support – Assist with other environmental tasks including cleaning of equipment or concrete surfaces, pumping out of secondary containment basins, transferring waste containers, or similar tasks that require trained environmental technicians.

2.0 TERM OF CONTRACT

This Contract shall remain in effect for an initial term of 24-months, or the City terminates the Contract. This Contract may be extended beyond the initial term for up to three (3) additional 12-month periods at the City’s sole option.

3.0 BACKGROUND AND OBJECTIVES

3.1 General Background

Austin Energy is required by local, state and federal regulatory agencies to respond to spills resulting from leaking transformers, equipment, and hazardous materials sources.

3.2 Transformer Oil Spills

Austin Energy owns and operates high voltage network and substation transformers, and lower voltage overhead and pad mount transformers. The high voltage transformers have been tested and are known to contain less than 500 parts per million (ppm) of polychlorinated biphenyls (PCBs) and, in most cases, less than 50 ppm PCBs. The PCB concentrations for all lower voltage transformers in the service area are not known. Many of the transformers have labels indicating PCB concentration, but there are many older units in the system that are not labeled and must be assumed to contain PCBs. Spills from transformers can occur anywhere in the Austin Energy system, which includes all of Travis County and substations in surrounding counties.

Austin Energy Electric Service Delivery Division removes leaking transformers from service and can perform basic emergency spill response activities such as blocking drains and constructing berms where they are not at risk of exposure to the transformer oil.

CLEAN-UP AND RESTORATION SERVICES

3.3 Hazardous Materials Spills

Materials classified as hazardous are used at many Austin Energy facilities including service centers.

The following hazardous materials are stored at Austin Energy facilities:

1. Kerosene

2. Sulfuric acid

3. Sodium hydroxide

4. PCB-contaminated oil

For releases that pose a health hazard to employees or may damage the environment, Austin Energy may require assistance from the Contractor to assist in the containment and cleanup of the spilled material. Austin Energy may also call upon the Austin Fire Department to respond to these releases.

3.4 Clean-up and Restoration of Contaminated Areas

Removal of PCB and petroleum hydrocarbon contaminated soils resulting from oil-filled electrical equipment spills at Austin Energy substations and in the Austin Energy service area.

3.4.1 Removal of PCB contamination from building surfaces and concrete transformer pads;

and decontamination of soil and solid surfaces contaminated with heavy metals such as mercury and lead.

3.4.2 Cleaning secondary containment basins and other industrial equipment located at power generation plants and electrical sub-stations.

3.4.3 The Contractor may also be asked to provide related services such as site restoration.

3.5 Spill Response Categories

3.51 Spill response under this contract falls into three general categories: Category 1

Response to Potentially Hazardous Spills, Category 2 Response to Non-Hazardous Spills and Hazardous and Category 3 Non-Hazardous Industrial remedial project support.

3.5.1 Category 1: Response to Potentially Hazardous Spills (both Emergency and

Non-Emergency responses)

3.5.1.1 Potentially Hazardous Spills include spills of transformer oil containing 50 parts per million (ppm) or greater of polychlorinated biphenyls (PCBs), as well as spills of other hazardous materials that may require responders to step up to Level C or higher PPE.

3.5.1.2 Contractor’s qualified personnel responding to these spills will be required to have OSHA HAZWOPER 40-hour training and updated refresher training as specified in EPA 29 CFR 1910.120(e)(3) and 29 CFR 1910.120(e)(8). The training should include topics related to emergency spill response training as detailed in OSHA 29 CFR 1910.120(q)(6)(iii).

CLEAN-UP AND RESTORATION SERVICES

3.5.1.3 Contractor’s personnel having OSHA HAZWOPER 40-hour training will also be required to respond to uncontrolled releases of substances even if it is not hazardous, such as spills into waterways or heavy traffic areas

3.5.1.4 Contractor shall provide copies of OSHA HAZWOPER 40-hour training certifications, on an annual basis, to the Austin Energy Spill Coordinator Representative.

3.5.2 Category 2: Response to Non-Hazardous Spills (both Emergency and Non-

Emergency responses)

3.5.2.1 Non-Hazardous Spills will include spills of oil containing less than 50 ppm of PCBs.

3.5.2.2 Contractor’s personnel responding to Non-Hazardous Spills will be required to have OSHA HAZWOPER 40 -hour training.

3.5.2.3 Responders to Non-Hazardous spills are generally in Level D PPE

3.5.2.4 Contractor shall provide copies of OSHA HAZWOPER 40 -hour training certifications, on an annual basis, to the Austin Energy Spill

3.5.3 Category 3: Hazardous and Non-Hazardous Industrial remedial project support

3.5.3.1 Hazardous and Non-Hazardous Industrial remedial project support will include but not be limited to pumping and cleaning industrial oil water separators both above and below ground as well as dewatering and cleaning substation containment basins within live electrical substations.

3.5.3.2 This category will include environmental support for other related projects as determined by the Environmental Field Services Supervisor.

3.5.3.3 Contractor’s personnel responding to Non-Hazardous Spills will be required to have OSHA 40-hour HAZWOPER training.

3.5.3.4 Personnel responding to Hazardous spill response are required to be HAZWOPER certified.

3.5.3.5 Contractor shall be required to provide updated certifications for OSHA Hazardous Waste Operations (HAZWOPER) training and the annual refresher training as specified in OSHA Hazardous Materials in sections 29 CFR 1910.120(e)(3), 29 CFR 1910.120(e)(8) and OSHA Training Curriculum Guidelines for emergency spill responses in section 29 CFR 1910.120(q)(6)(iii) annually to the Austin Energy Spill

4 CONTRACTOR PERSONNEL REQUIREMENTS

4.1 Contractor’s personnel responding to Potentially Hazardous Spills shall be required to have

OSHA HAZWOPER 40-hour training and updated refresher training as specified in EPA 29 CFR 1910.120(e)(3) and 29 CFR 1910.120(e)(8) and PPE.

CLEAN-UP AND RESTORATION SERVICES

4.2 Contractor’s personnel who respond to Hazardous Spill responses are required to hold valid HAZWOPER certification and refresher compliance as specified in OSHA 29 CFR 1910.120.

Contractor shall provide updated Certifications for all personnel responding to hazardous spill response services under this contract on an annual basis to the Austin Energy Spill Coordinator Representative

4.3 Contractor must ensure training covers emergency spill response training as specified in OSHA 29 CFR 1910.120(q)(6)(iii)

4.4 Contractor shall provide training for employees involved in hazardous waste operations, including refresher training. Contractor shall issue a written certificate upon completion to each employee as specified in EPA 29 CFR 1910.120(e)(3).

4.5 Contractor shall certify that each employee has successfully completed the required training as specified in EPA 29 CFR 1910.120(e)(8). Contractor shall issue a certificate and wallet-sized card to employees who complete the required training.

4.6 Contractor personnel having OSHA training shall also respond to uncontrolled releases of substances even if it is not hazardous, such as spills into waterways or heavy traffic areas

4.7 Contractor shall provide appropriate Personal Protective Equipment to personnel who may respond to potentially hazardous spills, at a minimum shall include a combination of chemical-resistant suits or coveralls, gloves, eye protection (goggles or face shields), boots and respirators. Fire retardant (FR) clothing is required at many Austin Energy sites.

4.8 Contractor personnel engaged in hazardous waste operations or emergency response shall receive eight hours of annual refresher training every year as specified in OSHA HAZWOPER standard 29 CFR 1910.120(e)(8).

4.9 Contractor’s qualified personnel who respond to Non-Hazardous Spills shall be required to have OSHA HAZWOPER 40-hour training.

4.10 Contractor’s qualified personnel who respond to Non-Hazardous spills are generally in Level D PPE. Level D Personal Protective Equipment includes fire retardant (FR) coveralls, gloves, chemical-resistant steel-toe boots and safety glasses.

4.11 Contractor shall provide updated HAZWOPER training certificates and wallet-sized cards for all personnel responding to hazardous spill response services under this contract on an annual basis, to the Austin Energy Spill Coordinator Representative.

4.12 Contractor’s personnel may interact with Austin Energy customers while working on spills and should maintain a clean and professional appearance. Note that Austin Energy requires fire retardant (FR) clothing while working near electrical equipment.

5 CONTRACTOR REQUIREMENTS AND RESPONSIBILITIES

5.1 General Requirements

5.1.1 Contractor shall provide Austin Energy with qualified labor, equipment, tools, safety devices, accessories, support services and supplies for the performance of emergency and non-emergency spill response, clean-up and restoration work, and for the performance of related work resulting from leaking transformers, equipment, and hazardous materials sources as upon notification of Austin Energy Spill Coordinator Representative may deem necessary

CLEAN-UP AND RESTORATION SERVICES

5.1.2 Contractor shall comply with all local, state and federal regulatory agencies to respond to emergency and non-emergency spill response, clean-up and restoration work, and for the performance of related work.

5.1.3 Contractor shall be required to respond to uncontrolled releases of substances even if it is not hazardous, such as spills into waterways or heavy traffic areas.

5.1.3.1 Once all spills are contained, the Contractor shall, in most cases, clean-up and restore the spill site, at a minimum, to levels required by state and federal environmental regulations.

5.1.4 Contractor shall follow the Environmental Protection Agency (EPA) 40 CFR 761 Subpart G, and TCEQ 30 TAC 327 regulations for all clean-up and remediation. Austin Energy Spill Coordinator may request that the Contractor clean to levels below regulatory agency standards.

5.1.5 Contractor shall respond quickly to oil spills from electrical equipment to stop the spill, contain the spill, and clean-up the spill.

5.1.6 Contractor shall propose a complete solution following the Environmental Protection Agency (EPA) 40 CFR 761 Subpart G, and Texas Commission on Environmental Quality TCEQ 30 TAC 327 regulations for providing emergency and non-emergency spill response, clean-up, and restoration services at any location in the Austin Energy service area, which includes all of Travis County and substations in surrounding counties.

5.1.7 Contractor shall provide adequate personnel, training, equipment and materials to respond to spills on land and in the water.

5.1.8 Contractor shall provide all supervision, qualified labor, tools, safety devices, equipment, temporary materials, any additional qualified personnel/crews and vehicles necessary to provide the spill response services requested and perform additional work necessary to complete the work included in this contract.

5.1.9 Contractor shall be responsible for the containment, protection, and security of all materials and partially completed work sites until the work site is deemed completed by the Austin Energy Spill Coordinator Representative.

5.1.10 Contractor shall provide emergency response services to contain and control the source of a spill. Once the spill is contained, the Contractor shall, in most cases, clean-up and restore the spill site, at a minimum, to levels required by state and federal environmental regulations.

5.1.11 Austin Energy Spill Coordinator Representative may request that the Contractor clean to levels below regulatory agency standard.

5.1.12 Contractor’s vehicles shall be registered with the Department of Transportation, and display Company’s name on all vehicles (i.e. decals, magnetic signs, or painted markings that are clearly visible.) This identification shall be visible enough to allow easy recognition while on the job site or performing contract-related activities.

5.1.13 Contractors' employees shall be clearly identified, uniformed, and supervised, and Contractor shall furnish each employee with proper identification badges giving both the names of the Contractor and the employee.

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5.2 Spill Response Time

5.2.1 Contractor shall perform all work assigned by the Austin Energy Spill Coordinator Representative in a timely and efficient manner and shall be required to mobilize on short notice per Spill Response Time (Table 1).

5.2.2 Contractor shall provide the Austin Energy Spill Coordinator Representative with a cell phone number and/or pager number and e-mail address within five days of contract award.

5.2.3 Contractor shall ensure that the designated cell phone number, pager number (if applicable), and e-mail address remain active and fully operable at all times.

Table 1

Item Description Spill Response Time

1.1 Designated cell phone

number, pager number (if applicable), and e-mail address

a. Cell phone/pager and e-mail shall be available for immediate response twenty-four (24) hours a day, 365 days a year, including weekends and holidays

1.2 Emergency Response to

Potentially Hazardous Spills or to uncontrolled releases that may, for example, impact a water way or a high-traffic area

b. Contractor shall be available 24-Hours a day, 365-Days a year including weekends and holidays, in all kinds of weather, to provide all services throughout the term of the contract.

c. Failure of the Contractor to respond to the needs of Austin Energy as herein described shall be a material breach of contract

1.3 Non-Hazardous Spills Contractor shall be available to work during regular working hours 6:30 A.M. – 3:30 P.M. CT, 365-Days a year including weekends and holidays

1.4 Emergency spill response

activities

a. Contractor is first notified to respond by the on-site Austin Energy Spill Coordinator Representative.

b. Contractor shall provide a qualified Supervisor to the spill site within 1½ hours upon notification by the Austin Energy Spill Coordinator Representative.

c. Contractor shall mobilize emergency response crews and equipment to the spill site within 1½ hours from the time notified by the Austin Energy Spill Coordinator Representative.

d. Contractor shall provide qualified personnel and equipment for such responses that are able to respond within 1½hours from the time Contractor is first notified by Austin Energy Spill Coordinator Representative.

1.5 Non-Emergency spill

response activities

a. Contractor shall provide spill response personnel, equipment, and supplies requested by Austin Energy Spill Coordinator Representative within eight (8) hours.

b. Non-Emergency spill response is generally conducted during regular working hours 6:30 A.M. – 3:30 P.M. CT, 365-Days a year including weekends and holidays

CLEAN-UP AND RESTORATION SERVICES

5.3 Immediate Response Requirements

5.3.1 Upon arriving at a spill site, the Contractor shall provide a minimum:

a. Three (3) qualified personnel

b. One (1) supervisor and

c. Two (2) HAZWOPER trained crew members.

5.3.2 The first responsibility of the Contractor’s on-site Supervisor shall be to ensure the health and safety of Contractor’s on-site work crew and the public. The Contractor’s Supervisor, with the assistance of the on-site Austin Energy Spill Coordinator Representative shall determine the appropriate level of (PPE), in addition to the minimum, to be used by Contractor’s work crew.

5.3.3 Contractor shall be required to take immediate action to secure the spill area. To prevent public access and ensure safety, the Contractor shall at a minimum install barricade tape, cones, fencing, or other suitable materials or equipment necessary.

5.3.4 Contractor shall ensure that appropriate traffic barricades and/or warning devices are in place whenever automobile traffic presents a safety concern. If a hazard is identified, the Contractor shall at a minimum use traffic barricade, warning signs, cones or barrels, or utilize a flagger or temporary traffic signals.

5.3.5 Contractor’s Supervisor or the on-site Austin Energy Spill Coordinator Representative determines that traffic poses a substantial risk and cannot be adequately controlled with the equipment and materials available, then the Austin Police Department may be called by Austin Energy to assist with traffic control.

5.3.6 Contractor shall immediately take any necessary steps to stop and contain the spill, as directed by the Austin Energy Spill Coordinator Representative.

5.4 Clean-up and Restoration of Contaminated Areas

Contractor shall remove PCB and petroleum hydrocarbon contaminated soils resulting from oil-filled electrical equipment spills at Austin Energy substations and in the Austin Energy service area.

5.4.1 Contractor shall remove PCB contamination from building surfaces and concrete transformer pads; and decontamination of soil and solid surfaces contaminated with heavy metals such as mercury and lead.

5.4.2 Contractor shall clean secondary containment basins and other industrial equipment located at power generation plants and electrical sub-stations.

5.4.3 Contractor shall be able to provide related services such as site restoration.

5.5 Hazardous Materials Spills

5.5.1 For releases that pose a health hazard to employees or may damage the environment, Austin Energy Spill Coordinator Representative may require assistance from the Contractor to assist in the containment and cleanup of the spilled material.

Austin Energy may also call upon the Austin Fire Department to respond to these releases.

5.6 Transformer Oil Spills

5.6.1 Contractor shall respond quickly to oil spills from electrical equipment to stop the spill, contain the spill, and clean-up the spill.

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5.7 Spill Containment Requirements

5.7.1 Contractor shall perform non-emergency or emergency services to contain spills from, but not limited to, electrical equipment, vehicles, storage tanks, pipes, valves, or fittings, or anywhere spills occur that would cause adverse effects to the environment.

5.7.2 Contractor shall include containerizing, plugging, or patching leaks from electrical equipment, tanks, vehicles, or storage vessels, and the construction of temporary berms, pits, moats, dams, or other devices needed to prevent the spread of spilled liquid on soil, impervious surfaces, and water.

5.7.3 Contractor shall effectively remove free contaminant from a spill site using absorbents or pumps depending on the size of the spill.

5.8 Excavation of Contaminated Soil Requirements

5.8.1 Contractor shall be equipped to perform excavation in all types of soil.

5.8.2 Contractor shall excavate contaminated soil in the most cost-effective manner and shall be capable of excavating soils upon arriving at the spill site.

5.8.3 Contractor shall remove contaminated soil from both small and large spills and shall be capable of providing excavation labor, tools, materials and equipment required for any size job.

5.8.4 Contractor shall excavate soils as directed by the Austin Energy Spill Coordinator Representative.

5.8.5 Contractor at a minimum shall remove all visible signs of contamination plus an additional one foot of soil.

5.8.6 Contractor shall take measures to prevent contaminated soil from falling back into the spill area.

5.8.7 Contractor shall load excavated soil into 55-gallon open-top drums or roll-off boxes, depending on the size of the spill. Contractor shall properly label the drums and ensure the lids are securely fastened on site before transportation to designated drop location.

5.8.8 Contractor shall install protective barriers and warning signs around excavation and stockpile areas.

5.8.9 Contractor shall bring at least five (5) open-top drums during initial response to a spill.

5.8.10 If bulk waste must be stored on-site, the Contractor shall comply with the following:

5.8.10.1 Contractor shall place a double layer of 6-mil polyethylene sheeting on the ground where the debris is to be stored, with enough excess to pull up onto the sides of the soil pile.

5.8.10.2 Individual soil piles will not exceed a volume of 50 cubic yards.

5.8.10.3 Contractor shall cover bulk storage piles with 6-mil polyethylene sheeting, pull up the edges of the ground sheeting and place weights on the edges of the plastic to prevent further site contamination.

5.9 Spill Cleanup from Impervious Surfaces Requirements

5.9.1 Contractor shall be equipped to perform cleanup of impervious surfaces (including

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concrete and asphalt that has been contaminated for less than 72 hours) that were contaminated by oil containing 50 ppm and <500 ppm of PCBs will be conducted using the double wash/rinse procedure defined in OSHA 40 CFR 761.123.

5.9.2 Contractor shall clean spills of oil containing >500 ppm of PCBs until wipe tests indicate that the cleanup standard of <10g/100 cm2 has been met.

5.9.3 Contractor shall provide the cleanup of impervious surfaces that were contaminated by oil that contains <50 ppm of PCBs will be cleaned until all visible signs of oil are removed from the surface.

5.9.4 Contractor’s cleaning solvent used for PCB spills 50 ppm must meet the following requirements:

5.9.4.1 PCBs must be at least five percent (5%) soluble in the solvent and this must be documented by the manufacturer prior to use.

5.9.4.2 Austin Energy will not allow use of solvents that result in the generation of hazardous waste due to ignitability or toxicity, or solvents that may pose a significant health hazard to personnel.

5.9.4.3 Austin Energy discourages use of solvents with a heavy odor, such as kerosene.

5.9.5 Contractor shall provide the Austin Energy Spill Coordinator Representative with Safety Data Sheet (SDS) for any solvent to be used for spill cleanup, and documentation from the manufacturer regarding PCB solubility in the solvent prior to its use under this contract. Contractor shall provide the Safety Data Sheets upon request of Austin Energy Spill Coordinator Representative.

5.10 Spill Cleanup from Non-Impervious Surfaces

5.10.1 Contractor shall be equipped to perform clean-up of non-impervious surfaces (including concrete and asphalt that has been contaminated for 72 hours or more) that were contaminated by oil that contains 50 ppm of PCBs will be performed by removal and disposal of the contaminated media.

5.10.2 Cleanup of non-impervious surfaces that were contaminated by oil that contains <50 ppm of PCBs shall be performed either by cleaning the surface to remove visible signs of oil or by removal and disposal of the contaminated media, whichever is less costly.

5.11 Spills into Storm Sewers and Waterways

5.11.1 Contractor shall construct containment structures to restrict the spread of oil into and on the water.

5.11.2 Contractor shall place Floating booms downstream to restrict the flow of oil on the water.

5.11.3 Contractor shall use absorbents to remove oil from the surface of the water.

5.11.4 Contractor shall clean up and acknowledges that “Clean-up is defined as complete” when there is no visible oil sheen on the water.

5.11.5 Austin Energy will provide large hard floating containment booms for spills into lakes, rivers, and large creeks.

5.12 Site Containment and Maintenance

CLEAN-UP AND RESTORATION SERVICES

5.12.1 Contractor may be requested, by the Austin Energy Spill Coordinator Representative, to put in place control devices, such as temporary berms, dikes, trenches, or other devices needed to prevent the spread of spilled materials

5.12.2 Contractor may be requested by the Austin Energy Spill Coordinator Representative, to return to a spill site to maintain control devices or soil stockpiles, remove water from containment devices, or to conduct other work.

5.13 Transfer of Debris

5.13.1 Contractor shall be responsible for loading all debris from spill, construction, and maintenance sites into specified containers.

5.13.2 Contractor shall be responsible for transporting according to Department of Transportation (DOT) requirements drums and other containers to the Designated Location (Table 2).

5.13.3 Contractor shall transport drums and off load drums to the Austin Energy Designated Location(s) (Table 2) at the end of each working day.

Austin Energy Designated Location

Table 2

Location Address

Austin Energy Kramer Lane Service Center

2412 Kramer Lane Austin, TX

Other Locations Austin Energy reserves the right to designate other locations throughout the term of the contract.

5.14 Site Restoration

5.14.1 Contractor shall excavate spill sites and backfill with clean base / soil and compacted.

5.14.2 Contractor shall provide and maintain a supply of clean soil and base material and store at a designated Austin Energy facility provided by the Austin Energy Spill Coordinator Representative.

5.14.3 Contractor shall return spill site to pre-spill condition, upon request of the Austin Energy Spill Coordinator Representative.

5.14.4 Contractor shall schedule restoration work to be performed during normal working hours, as a non-emergency response, except under special circumstances as directed by the Austin Energy Spill Coordinator Representative. Normal working hours are defined as 6:30A.M. – 3:30 P.M. CT

5.14.5 Contractor shall completely remove and properly dispose of all temporary work, including non-contaminated stockpiles and control devices, to the extent directed by the Austin Energy Spill Coordinator Representative. The Contractor shall at a minimum:

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5.14.5.1 Completely remove and dispose of all embankments, berms, or coffer dams made for clean-up or containment purposes.

5.14.5.2 Properly fill excavations, and holes.

5.14.5.3 Repair all ruts, creek banks, irrigation ditches, ponds, and terraces.

5.14.5.4 Properly dispose of all non-contaminated rubbish and debris resulting from the work as directed by the Austin Energy Spill Coordinator Representative or other authorized Austin Energy representative.

5.14.5.5 Perform all work necessary to restore the work site to at least as good order and condition as it was in its original condition.

5.14.6 Contractor shall be responsible for all repair and restoration work due to negligence or poor workmanship by the Contractor at Contractor’s expense.

Costs cannot be billed to Austin Energy under any circumstances.

5.14.7 Contractor shall ensure that the disposal of any materials, wastes, effluents, trash, garbage, oil, grease, chemicals, etc., shall conform to all applicable Federal, State, and local laws and regulations pertaining to such.

5.14.8 Contractor shall be responsible for properly disposing of Contractor’s general uncontaminated waste generated during the work. Disposal must be done at the Contractor’s expense. Costs cannot be billed to Austin Energy under any circumstances.

5.14.9 Contractor shall be responsible for any waste material that is dumped or spilled in unauthorized areas. Contractor must remove the material promptly and restore the affected area to its original condition at Contractor’s expense. Costs cannot be billed to Austin Energy under any circumstances.

5.14.10 Contractor shall excavate contaminated soil and replace it with suitable fill material, compacted, and finished with topsoil, in accordance with applicable laws and as directed by the Austin Energy Spill Coordinator Representative,

5.14.11 Contractor shall be responsible for environmental clean-up work due to negligence or poor workmanship by the Contractor at Contractor’s expense.

Costs cannot be billed to Austin Energy under any circumstances.

5.15 Material and Supply

5.15.1 Contractor shall provide all equipment, materials and supplies required to perform the spill response services.

5.15.2 Contractor shall not be paid separately for the costs of maintaining an adequate stock of spill response and cleanup equipment, for the costs of maintaining or replacing equipment, or any other administrative or management charges associated with providing the services requested under this contract.

5.16 Additional Equipment Required

5.16.1 With the exception of the equipment and materials listed in Scope of Work, Section 5.17 Minimum Equipment, which must be taken to every spill site, the Contractor is required to have access to all equipment and materials listed in the Contractor’s Pricing Sheet submitted with Offer.

5.16.2 Contractor shall be responsible for mobilizing additional equipment to a spill site within two (2) hours of determination by the Austin Energy Spill Coordinator

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Representative of what equipment is needed at the site.

5.16.3 Contractor shall ensure that required equipment is readily available for use during contract performance (i.e. maintain a stock of necessary or may arrange for rental of the equipment when needed.)

5.16.4 Contractor shall ensure that the equipment rental can be mobilized to a site within two (2) hours at any time of the day or night, 365-Days a year including weekends and holidays.

5.17 Minimum Equipment

5.17.1 Contractor shall have on hand or be able to promptly mobilize all of the equipment items listed in the Pricing Submittal for Potentially Hazardous and Non-Hazardous Spills.

5.17.2 Contractor shall be equipped with basic tools of the trade, including: PPE, hand tools, shovels, picks, brooms, clippers, shears, trimmers, scrub brushes, traffic cones, pump sprayer with decon solvent, caution tape, traffic cones, flashlights, absorbent pads and socks, sump pump, extension cord, drum dollies, at least five

(5) open top drums, drum liners, and supplies for equipment decontamination (tubs, sprayers, decon wash)

5.17.3 Contractor shall arrange with Environmental Field Services to store response equipment at the Kramer Lane Service Center.

5.18 Charges and False Alarms

5.18.1 Contractor shall bill only for time spent at a spill site.

5.18.2 If, during an “Emergency Response”, the Contractor is directed by the Austin

Energy Spill Coordinator Representative to demobilize from a site, and the Contractor spends less than four (4) hours at the site, then the Contractor shall bill the “Emergency Response – Demobilize from Site – Less than Four (4) hours for labor and equipment” rate as listed in Price Sheet.

5.18.3 If the Contractor is called out to a spill site, and the Austin Energy Spill Coordinator Representative notifies the Contractor that the call-out is cancelled when the Contractor’s personnel are in route or have just arrived at the spill site but not yet begun work, then the Contractor shall bill the contractor “Emergency Mobilization-Call Out Cancelled” rate as listed in Price Sheet.

5.19 Warning-light Configuration

5.19.1 The City of Austin uses amber & white lighting.

5.19.2 Red & Blue lighting is reserved for fire, police and EMS

5.20 Single Point of Contact

5.20.1 Contractor shall designate a Single Point of Contact (SPOC) who shall be at the work site during all hours worked by the Contractor's employees.

5.20.2 Contractor’s SPOC shall be fluent in the English language and shall be able to communicate effectively with the Austin Energy Spill Coordinator Representative.

5.20.3 Contractor’s SPOC shall have the authority to dispatch Contractor personnel; and shall have full decision-making authority on behalf of the Contractor for all

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services provided under this Contract.

5.20.4 Contractor’s SPOC shall be responsible for inspecting, monitoring, and supervising the Contractor’s employees, ensuring adherence to the work schedule, safety requirements, and quality of work.

5.20.5 Contractor shall not remove the SPOC from the project without prior written consent from the Austin Energy Spill Coordinator Representative.

5.20.6 Contractor shall provide a designee for the SPOC, during times the SPOC is unavailable (due to vacation, travel, etc., for example). The designee shall meet the same requirements as specified for the SPOC within this Scope of Work and shall have the same authority as the SPOC. Contractor shall provide the contact information for the designee for the SPOC to the Austin Energy Spill Coordinator Representative

6.0 REGULATORY STANDARDS

6.1 Contractor shall perform all work in accordance with all federal, state, local codes, City of Austin Standard Terms and Conditions and the following applicable codes and regulations, include but not limited to:

1. EPA 40 CFR 761 Subpart G

2. EPA 29 CFR 1910.120(e)(3) and 29 CFR 1910.120(e)(8) updated refresher training

3. TCEQ 30 TAC 327 regulations

4. OSHA 29 CFR 1910.120(q)(6)(iii)

5. OSHA HAZWOPER 40-hour training

6. OSHA Training Curriculum Guidelines for Emergency Spill Section

7. OSHA (Regulations for Hazardous Materials Workers; 29 CFR 1910 Sections 106, 120, 133, 134, 144, and other applicable sections.

8. Toxic Substances Control Act (TSCA); 40 CFR 761; includes polychlorinated biphenyl-contaminated waste handling, storing, manifesting, spill cleanup, recordkeeping requirements.

9. State of Texas Hazardous and Solid Waste Regulations; 30 TAC 335.

10. DOT Hazardous Materials Regulation 49 CFR 100-199

11. DOT Hazmat Hazardous Materials Regulation HMR; 49 CFR 172.700

12. DOT regulation as well as hazardous transportation rules in 40 CFR 263

13. RCRA 40 CFR 260-271 related to hazardous waste; 40 CFR 279 and 40 CFR 266 related to used oil.

14. Texas Administrative Code, Title 30, Chapters 101-122 related to air quality and air permitting regulations.

15. Texas Risk Reduction Program (TRRP) in 30 TAC 350.

16. Texas Water Code 26.001(3))

17. NFPA Standard 70E and/or Article 410 of the NESC

7.0 AUSTIN ENERGY REQUIREMENTS

7.1 Austin Energy will schedule a Contract Kick-off meeting.

7.2 Austin Energy will provide an on-site Spill Coordinator Representatives who will coordinate with the selected Contractor to ensure that the spill response and cleanup are adequate.

CLEAN-UP AND RESTORATION SERVICES

7.3 Austin Energy will call the Austin Fire Department to respond to releases when needed

7.4 Austin Energy will provide the City Contract Manager information at the Contract Kick-off meeting to include cell phone number and e-mail address.

7.5 Austin Energy will provide large hard floating containment booms for spills into lakes, rivers, and large creeks.

7.6 Austin Energy reserves the right to remove any employee whose conduct is improper, inappropriate, or offensive and this employee shall not return to Austin Energy's jobsite without written approval from Austin Energy Spill Coordinator Representative.

7.7 Austin Energy reserves the right to request that the Contractor put in place control devices, such as temporary berms, dikes, trenches, or other devices needed to prevent the spread of spilled materials

7.8 Austin Energy reserves the right to request that the Contractor return to a spill site to maintain control devices or soil stockpiles, remove water from containment devices, or to conduct other work.

8.0 INVOICES AND PAYMENT ADDRESS

8.1 The City’s preference is to have invoices emailed to eric.stager@austinenergy.com

8.2 Invoices shall include the following:

a. Unique invoice Number

b. Delivery Order Number

c. Date of Service

d. Employee Name who performed the work

e. Breakdown of work done

f. Chemicals used

g. Amount

h. Location

i. Invoice Date

8.3 For questions regarding your invoice/payment please contact the City Contract Manager.

8.4 Non-Billable Expenses: The Contractor shall not bill Austin Energy the following charges under this Contract:

a. Labor not performed at the spill site

b. Travel time and mileage (travel time exception: 4-hour minimum charge)

c. Stocking and maintenance of equipment and supplies

d. Vehicle and equipment use cost when items are not at a spill site including fuel

e. The following equipment shall be considered “tools of the trade.” The Contractor shall include the cost of this equipment in the Contractor’s overhead, and shall not bill Austin Energy separately

i. Personal Protective Equipment

ii. Wash Tubs and Sprayers for Equipment Decon Station

iii. Hand Tools (shovels, picks, brooms, clippers, shears, trimmers, traffic cones, drum dollies)

9.0 Designation of Key Personnel

The City and the Contractor resolve to keep the same key personnel assigned to this engagement

CLEAN-UP AND RESTORATION SERVICES

throughout its term. If it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein. Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement.