RFP_1100_DCM3046_0600_4_v3.xlsx
XLSX spreadsheet 49 KB Posted
- Solicitation number
- RFP 1100 DCM3046
- Issued by
- Texas
About this file
This is a Services Price Sheet for RFP 1100 DCM3046 issued by the City of Austin, Texas, for emergency and non-emergency spill response clean-up and restoration services. The solicitation covers both hazardous and non-hazardous oil and chemical spills throughout the Austin Energy service area, including all of Travis County and substations in surrounding counties. The pricing sheet organizes bid items across five primary categories: Category 1 for non-emergency response labor for potentially hazardous spills (Level C and D PPE), estimated at 360 annual hours; Category 2 for emergency response labor for potentially hazardous spills containing 310 ppm PCBs (Level C and D PPE plus emergency mobilization), estimated at 542 annual hours; Category 3 for non-hazardous spill response labor (Level D PPE), estimated at 5,500 annual hours; Category 4 for equipment including emergency response trucks, supervisor vehicles, compact loaders, mini-excavators, roll-off containers, frac tanks, vacuum trucks, super sucker trucks, oil skimmers, and track equipment; and Category 5 for supplies including fencing, poly sheeting, decon agents, rags, backfill materials, drums, drum liners, absorbent granules, sorbent rolls, and absorbent socks. A pre-bid conference was held April 22, 2026, and proposals were due May 14, 2026, at 2:00 p.m. The contract is structured as an indefinite quantity agreement with an initial 24-month term and optional renewal for up to three additional 12-month periods.
Offerors must submit all pricing using the provided pricing submittal sheet without alterations, and all quoted prices must be all-inclusive with no separate charges for administrative costs, overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, or stop fees. The City does not guarantee purchase of estimated quantities listed, which are provided as historical or anticipated usage guides; actual orders will be as-needed and specified by the City. A bid of zero will be interpreted as a no-charge item, while "no bid" or blank responses may result in bid disqualification. The City reserves the right to award a single contract based on overall low cost or make multiple awards based on individual line items, categories, or other criteria deemed advantageous. Category 6 allows offerors to propose additional related services at specified labor rates or discounts without affecting award evaluation. Category 7 requests information on minimum percentage discounts or maximum markups for non-specified products, also for informational purposes only. Offerors must comply with the City's $22.05 per hour living wage requirement and maintain comprehensive insurance coverage including worker's compensation ($1,000,000 minimum), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), business automobile liability ($1,000,000 combined single limit), professional liability ($1,000,000), umbrella/excess liability ($5,000,000), and environmental impairment/pollution liability ($1,000,000 per occurrence/$2,000,000 aggregate). Performance and payment bonds are required for individual projects exceeding $150,000, and a five percent bid bond is required with all proposals.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_1100_DCM3046_ADD_2_v1.pdf | ||
| RFP_1100_DCM3046_BID_DOC_1_v3.pdf | ||
| RFP_1100_DCM3046_0500_v1.pdf | ||
| RFP_1100_DCM3046_ADD_1_v1.pdf | ||
| RFP_1100_DCM3046_BID_DOC_3_v1.pdf | ||
| RFP_1100_DCM3046_0500_3_v2.pdf | ||
| RFP_1100_DCM3046_BID_DOC_4_v1.docx | DOCX document | |
| RFP_1100_DCM3046_BID_DOC_1_v4.pdf | ||
| RFP_1100_DCM3046_BID_DOC_1_v2.pdf | ||
| RFP_1100_DCM3046_BID_DOC_2_v2.pdf | ||
| RFP_1100_DCM3046_BID_DOC_1_v1.pdf | ||
| RFP_1100_DCM3046_ADD_3_v1.pdf | ||
| RFP_1100_DCM3046_BID_DOC_2_v1.pdf | ||
| RFP_1100_DCM3046_0600_4_v2.xlsx | XLSX spreadsheet | |
| RFP_1100_DCM3046_0600_v1.xlsx | XLSX spreadsheet |
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Text version
SERVICES
PRICE SHEET
Version 2 - May 13, 2026 Emergency and Non-Emergency Spill Response Clean-up and Restoration Services
| SOLICITATION | RFP 1100 DCM3046 |
| PROCUREMENT SPECIALIST | Diana McIntosh |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
CATEGORY 1 - NON-EMERGENCY REPONSE LABOR - POTENTIALLY HAZARDOUS SPILLS
Offeror to propose a cost for all Items in Category 1
| ITEM NO. | LABOR | UNIT | ESTIMATED ANNUAL HOURS | HOURLY RATE | EXTENDED ANNUAL PRICE |
| 1.1 | Non-emergency Labor - Level C PPE - SITE SUPERVISOR | HOURLY | 35 | $ - 0 | $ - 0 |
| 1.2 | Non-emergency Labor - Level C PPE - TECHNICIAN | HOURLY | 70 | $ - 0 | $ - 0 |
| 1.3 | Non-emergency Labor - Level C PPE - EQUIPMENT OPERATOR | HOURLY | 15 | $ - 0 | $ - 0 |
| 1.4 | Non-emergency Labor - Level D PPE - SITE SUPERVISOR | HOURLY | 70 | $ - 0 | $ - 0 |
| 1.5 | Non-emergency Labor - Level D PPE - TECHNICIAN | HOURLY | 140 | $ - 0 | $ - 0 |
| 1.6 | Non-emergency Labor - Level D PPE - EQUIPMENT OPERATOR | HOURLY | 30 | $ - 0 | $ - 0 |
| SUBTOTAL FOR CATEGORY 1 = | $ - 0 |
CATEGORY 2 - EMERGENCY RESPONSE LABOR - POTENTIALLY HAZARDOUS SPILLS (³10 ppm PCBs) Offeror to propose a cost for all Items in Category 2
| ITEM NO. | LABOR | UNIT | ESTIMATED ANNUAL HOURS | HOURLY RATE | EXTENDED ANNUAL PRICE |
| 2.1 | Emergency Labor - Level C PPE - SITE SUPERVISOR | HOURLY | 8 | $ - 0 | $ - 0 |
| 2.2 | Emergency Labor - Level C PPE - TECHNICIAN | HOURLY | 16 | $ - 0 | $ - 0 |
| 2.3 | Emergency Labor - Level C PPE - EQUIPMENT OPERATOR | HOURLY | 4 | $ - 0 | $ - 0 |
| 2.4 | Emergency Labor - Level D PPE - SITE SUPERVISOR | HOURLY | 150 | $ - 0 | $ - 0 |
| 2.5 | Emergency Labor - Level D PPE - TECHNICIAN | HOURLY | 300 | $ - 0 | $ - 0 |
| 2.6 | Emergency Labor - Level D PPE - EQUIPMENT OPERATOR | HOURLY | 60 | $ - 0 | $ - 0 |
| 2.7 | EMERGENCY RESPONSE -DEMOBILIZE FROM SITE - LESS THAN FOUR HOURS ON SITE | HOURLY | 4 | $ - 0 | $ - 0 |
| 2.8 | Charges and False Alarms- EMERGENCY MOBILIZATION RATE - CALL OUT CANCELLED | Emergency Mobilization Rate | 1 | $ - 0 | $ - 0 |
| SUBTOTAL FOR CATEGORY 2 = | $ - 0 |
CATEGORY 3 - LABOR - NON-HAZARDOUS SPILL RESPONSE SERVICES
Offeror to propose a cost for all Items in Category 3
| ITEM NO. | DESCRIPTION | UNIT | ESTIMATED ANNUAL HOURS | HOURLY RATE | EXTENDED ANNUAL PRICE |
| 3.1 | Non-emergency Labor - Level D PPE - SITE SUPERVISOR | HOURLY | 2,000 | $ - 0 | $ - 0 |
| 3.2 | Non-emergency Labor - Level D PPE - TECHNICIAN | HOURLY | 3,000 | $ - 0 | $ - 0 |
| 3.3 | Non-emergency Labor - Level D PPE - EQUIPMENT OPERATOR | HOURLY | 500 | $ - 0 | $ - 0 |
| SUBTOTAL FOR CATEGORY 3 = | $ - 0 |
CATEGORY 4 - EQUIPMENT
Offeror to propose a cost for all Items in Category 4
| ITEM NO. | DESCRIPTION | UNIT | ESTIMATED ANNUAL QUANTITY | UNIT COST | EXTENDED ANNUAL PRICE |
| 4.1 | Emergency Response truck or trailer | HOURLY | 1,800 | $ - 0 | $ - 0 |
| 4.2 | Supervisor Vehicle | HOURLY | 1,800 | $ - 0 | $ - 0 |
| 4.3 | Bobcat Compact Loader (or equal) | HOURLY | 70 | $ - 0 | $ - 0 |
| 4.4 | Mini-excavator | HOURLY | 50 | $ - 0 | $ - 0 |
| 4.5 | Open Top Roll off (provide price only) | HOURLY | 1 | $ - 0 | $ - 0 |
| 4.6 | Frac Tanks (provide price only) | HOURLY | 1 | $ - 0 | $ - 0 |
| 4.7 | Vacuum Truck (provide price only) | HOURLY | 1 | $ - 0 | $ - 0 |
| 4.8 | Super Sucker Truck (provide price only) | HOURLY | 1 | $ - 0 | $ - 0 |
| 4.9 | Oil Skimmer w/ pumps and hoses (provide price only) | HOURLY | 1 | $ - 0 | $ - 0 |
| 4.10 | Track loader, Cat 963 or equivalent (provide price only) | HOURLY | 1 | $ - 0 | $ - 0 |
| 4.11 | Track Excavator, Cat 323 or equivalent (provide price only) | HOURLY | 1 | $ - 0 | $ - 0 |
| SUBTOTAL FOR CATEGORY 4 = | $ - 0 |
CATEGORY 5 -SUPPLIES
Offeror to propose a cost for all Items in Category 5 ITEM NO. DESCRIPTION UNIT ESTIMATED ANNUAL QUANTITY UNIT COST EXTENDED ANNUAL PRICE
| 5.1 | Fencing-orange plastic w/ T-posts (per foot) | PER FOOT | 150 | $ - 0 | $ - 0 |
| 5.2 | 6-mil poly sheeting (per linear foot) | PER LINEAR FOOT | 200 | $ - 0 | $ - 0 |
| 5.3 | Decon agent (per gallon) | PER GALLON | 60 | $ - 0 | $ - 0 |
| 5.4 | Rags- 25 lb box | POUND PER BOX | 30 | $ - 0 | $ - 0 |
| 5.5 | Backfill Material (base) (cubic yards) | CUBIC YARDS | 200 | $ - 0 | $ - 0 |
| 5.6 | Backfill Material (Top Soil) (cubic yards) | CUBIC YARDS | 200 | $ - 0 | $ - 0 |
| 5.7 | Steel Drum-55 gal, open top | EACH | 100 | $ - 0 | $ - 0 |
| 5.9 | 6-mil drum liner, poly | EACH | 100 | $ - 0 | $ - 0 |
| 5.10 | Granular absorbent- All purpose oil, 50 lb bag | 50 POUND BAG | 20 | $ - 0 | $ - 0 |
| 5.11 | Oil sorbent roll-38" (per linear foot) | PER LINEAR FOOT | 50 | $ - 0 | $ - 0 |
| 5.12 | Absorbent socks-3" (per foot) | PER FOOT | 50 | $ - 0 | $ - 0 |
| SUBTOTAL FOR CATEGORY 5 = | $ - 0 |
| TOTAL EXTENDED PRICE - CATEGORIES 1 THROUGH 5 | ||
| Price proposal will be evaluated on the total extended price | $ - 0 |
CATEGORY 6 - NON-SPECIFIED SERVICES (Pricing for this Category will not be used to determine award.)
Please list any additional related services your Company can offer the City along with an associated labor rate, discount off retail price or mark-up to costs for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Revisions to the prices may only be adjusted using the Published Price Lists. Please include additional pages as necessary.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE |
| (example specialized disposal services, labor rates, etc) | $0.00 | ||
| 6.1 | $0.00 | ||
| 6.2 | $0.00 | ||
| 6.3 | $0.00 | ||
| 6.4 | $0.00 | ||
| 6.5 | $0.00 | ||
| 6.6 | $0.00 | ||
| 6.7 | $0.00 |
CATEGORY 7 - DISCOUNT OFF OR MARKUP FOR NON-SPECIFIED PRODUCTS/ITEMS (For Informational Purposes Only)
| The City may require the Offeror to provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods. | ||
| This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary. | ||
| ITEM NO | DESCRIPTION | MINIMUM DISCOUNT |
OR MAXIMUM MARKUP
| (example, additional roll-off dumpster for large sites, utility trailers) | |||
| 7.1 | _______________% Discount | _______________% Markup | |
| 7.2 | _______________% Discount | _______________% Markup | |
| 7.3. | _______________% Discount | _______________% Markup | |
| 7.4 | _______________% Discount | _______________% Markup | |
| 7.5 | _______________% Discount | _______________% Markup |
| OFFEROR MUST PROVIDE COMPANY NAME AND E-MAIL ADDRESS |
| COMPANY NAME: |
| EMAIL ADDRESS: |
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