RFI 000538-000539-CAB EIC ESR D1-D3 - D2 Dipole Magnets 6.12.2026.pdf

June 12, 2026

Request for Information (RFI)/Sources Sought

No. 000538-000539-CAB EIC ESR D1-D3 & D2 Dipole Magnets

To all Potential/Interested Suppliers, Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE), is seeking expressions of interest from firms regarding (542) EIC ESR D1-D3 Dipole Magnets and (195) EIC ESR D2 Dipole Magnets as outlined in the following attachments:

Attachment A- Statement of Work for the Electron Storage Ring D1/D3 Dipole Magnets (Doc. No.

EIC-MSG-SOW-017), dated February 4, 2026.

Attachment B- Statement of Work for the ESR D2 Dipole Magnets (Doc. No. EIC-MSG-SOW-018), dated February 4, 2026 Attachment C- Technical Specification for the ESR D1/D3 Dipole Magnets (Doc. No. EIC-MSG-SPC- 008), dated February 4, 2026.

Attachment D- Technical Specification for the ESR D2 Dipole Magnets (Doc. No. EIC-MSG-SPC- 009), dated February 4, 2026.

Attachment E- BNL-QA-101 Revision 4/2025 Attachment F- D1-D3 Technical Drawings Available (currently drawings are being approved, will be included in competitive solicitation).

Attachment G- D2 Technical Drawings Available (currently drawings are being approved, will be included in competitive solicitation).

Please note that this is an RFI/Sources Sought notice, not a Request for Proposal, and no solicitation exists at this time.

This RFI is for informational and planning purposes only and is not to be construed as a commitment by the U.S. Government, nor will the U.S. Government pay for information received. The information from this notice will help the Department of Energy (DOE) Office of Basic Energy Sciences (BES) survey available resources.

The Electron Ion Collider (EIC) is a Nuclear Physics Facility that will create intense beams of relativistic energy electrons and ions in opposing particle storage rings that will be brought into collision in a large experimental detector. This will provide insight into the internal structure of protons and neutrons and the gluelike force that holds them together.

Please provide the following information:

1) Does your company have the capabilities and past experience in producing Dipole Magnets as outlined within the past 5 years?

2) Does your company have the capacity to support all magnets (both D1/D3 and D2)?

3) Can your company support our schedule based on the capacity requirements?

4) Does your company have key staff and engineers to provide a detailed design and program plan as outlined in the D1-D3 and D2 Dipole Magnets?

5) Does your company have manufacturing, assembly, testing capabilities and available resources to meet the proposed schedule restraints? How does our future annual requirements compare to your past throughput the last ~3-5 years?

6) Pertaining to the GFE production steel, provide an estimated scrap yield percentage?

7) What is the minimum order quantity?

8) What are the lead times?

9) What is the period validity of your proposal? Is there a concern with holding pricing because of the time between the procurement of the D1/D3 and D2 magnets ?

10) Would a change in quantities drive significant pricing and lead time changes?

11) Does your company have manufacturing capabilities in the US?

We are open to all information you can and care to provide at this point. Please provide responses to BSA no later than June 29, 2026.

BSA prefers electronic submissions of submittals. Electronic submissions will be accepted by the following method:

• Email submissions should express your interest and describe your capabilities related to delivering this product. Emails shall be sent to Cindy Blanchard, cblanchar@bnl.gov with the BSA RFI 000538-000539-CAB in the Subject Line.

We trust that the information contained herein is sufficient to permit your company to prepare a submittal outlining:

1) your capabilities

2) estimated lead times

3) compliance matrix listed in Section 1 Table

4) budgetary pricing listed in Section 2 Table

5) Any exceptions you take to BSA General Terms and Conditions for Noncommercial Items (see

Attachment H below)

Attachment H- BSA General Terms and Conditions for Noncommercial Items, Rev. 24.0; (April, 2026)

However, should you have any questions, please contact the undersigned.

Sincerely, Cindy Blanchard

Cindy Blanchard Senion Contracts Specialist Procurement & Property Management Division Brookhaven National Laboratory Upton, New York 11973 Phone: (631) 344-5770 Email: cblanchar@bnl.gov

1. Table- Statement of Work (SOW)/ Technical Specification Compliance Matrix ESR D1-D3 Dipole Magnets ESR D2 Dipole Magnets

Section

Section Description

Comply Yes or

No?

SOW 1 Scope SOW 1.1 Background SOW 2 Applicable Documents SOW 3 Requirements SOW 3.1 Contractor and BSA Responsibilities SOW 3.1.1 1st Article Magnet SOW 3.1.2 Production Magnets SOW 3.1.3 Technical Performance SOW 3.1.4 Tooling/Fixtures/Test Equipment SOW 3.1.5 Special Tools SOW 3.2 Engineering Design and Manufacturing Requirements SOW 3.2.1 Detailed Design Requirements SOW 3.2.2 Detailed Analysis Requirements SOW 3.3 Project Communication and Management SOW 3.3.1 Progress Communication SOW 3.3.2 Program Plan SOW 3.3.3 Performance Reporting SOW 3.3.4 “Witness” Points SOW 3.3.5 Manufacturing/Inspection/Test Plan SOW 3.4 Design Reviews and Production Review SOW 3.4.1 Preliminary Design Review (PDR) SOW 3.4.1.1 Preliminary Design Review (PRD) Report

SOW 3.4.1.2 Preliminary Design Review Meeting SOW 3.4.2 Final Design Review (FDR) SOW 3.4.2.1 Final Design Review Report SOW 3.4.2.2 Approval to Proceed with 1st Article Fabrication SOW 3.4.2.3 Final Design Review Meeting SOW 3.4.3 Manufacturing Readiness Review (MRR) SOW 3.4.3.1 Manufacturing Readiness Review Report SOW 3.5 Documentation and Data Management SOW 3.5.1 Report/Documentation Format SOW 3.5.2 Engineering Drawing Practices SOW 3.5.3 End Item Documentation Package SOW 3.5.4 Records SOW 3.6 Environment, Safety and Health (ESH) SOW 4 Quality Assurance SOW 4.1 Quality System and Facility Access SOW 4.2 Configuration Management SOW 4.3 Responsibility for Subcontractor SOW 4.4 Responsibility for Conformance SOW 4.5 Measuring and Test Equipment (M&TE) Calibration SOW 4.6 Inspections and Test Requirements SOW 4.6.1 Test and Inspection SOW 4.6.1.1 Steer Testing Requirements SOW 4.6.1.2 Magnet Testing Requirements SOW 4.6.2 First Article Acceptance SOW 4.7 Repairs SOW 4.8 Failure Reporting, Analysis and Corrective Action SOW 5 Deliverables SOW 6 Schedule SOW 7 Value Engineering

SPC 1 Scope SPC 1.1 Background SPC 1.1.1 Magnet Details SPC 2 Applicable Documents SPC 3 Technical Specification SPC 3.1 Magnet Specifications SPC 3.1.1 Magnet Design Requirements SPC 3.1.2 Magnet Coil Mounting SPC 3.2 Magnet Core Assembly SPC 3.2.1 Magnet Core SPC 3.2.2 Magnet Core Configuration SPC 3.2.3 Core Lamination Material SPC 3.2.4 Core Lamination Shape SPC 3.2.5 Magnetic Shims SPC 3.2.6 Completed Core Assembly SPC 3.3 Magnet Coils SPC 3.3.1 Coil Manufacturing SPC 3.3.2 Main Coil Conductor Material SPC 3.3.3 Trim Coil Construction & Assembly SPC 3.3.4 Main Coil Insulation SPC 3.3.5 Coil Impregnation and Epoxy System SPC 3.3.6 Coil Tooling SPC 3.3.7 Coil Connections SPC 3.3.8 Coil Terminals SPC 3.3.9 Cable Termination and Coil Interface SPC 3.3.10 Thermal Protection Monitoring SPC 3.4 Construction/Layout/Location Requirements SPC 3.4.1 Survey Monuments SPC 3.4.2 Lifting Provisions

SPC 3.5 Marking and Serialization SPC 3.6 Packaging/Shipping SPC 4 Verification SPC 4.1 Classification of Inspection SPC 4.2 Acceptance Testing SPC 4.2.1 Magnet Coil Inspection and Testing SPC 4.2.2 Magnet Core Inspection SPC 4.2.3 Magnet Assembly Inspection and Test SPC 4.2.4 Magnet Assembly Electrical Tests

2. Table- Budgetary Pricing

Description Quantity Price Per Magnet

Total Cost

First Article of Inspection (FAI) 1

Steel for all Magnets 2,759 tons

Magnets Initial Base Term: Production D1-D3 Magnets 64 Magnets Option Year 1: Production D1-D3 Magnets 288 Magnets Option Year 2: Production D1-D3 Magnets 189 D1/D3 Total Magnets= 542

First Article of Inspection (FAI) 1

Steel for all Magnets 1,068 tons

Initial Base Term: Production D2 Magnets 32 Option Year 1: Production D2 Magnets 144 Option Year 2: Production D2 Magnets 18 D2 Total Magnets= 195

*Where possible, please itemize options that are significant cost drivers.