RFA Amendment 9~1.pdf

RFA S-58100-00011280 – Early Literacy Succes Community Grants Amendment 9

ODE RFA Amendment, updated 20240731 Page 1 of 4

RFA S-58100-00011280 – AMENDMENT 9

EARLY LITERACY SUCCESS COMMUNITY GRANTS

SECTION 1: PURPOSE

This amendment replaced and revised the RFA. The revised language is indicated as follows:

(new language is indicated by Highlights and underlining and bold and deleted language is indicated by strikethrough).

The RFA is modified as follows:

1. Section 1.3 Eligibility – Removal of items 1 and 4.

2. Section 1.4 Schedule – Extend Closing and Intent to Award dates.

3. Section 3.3.3 Attachment E: Project Activities Table – Updated the language to align with the

Attachment.

4. Section 4.2 Evaluation Criteria Table Section 3.3.3 – Updated the language to align with the

Attachment.

5. The Q&A document has been modified to reflect these changes.

6. Attachment J has been revised to align with 1.3 Eligibility.

1.3 ELIGIBILITY (Pass/Fail Not Scored)

To be eligible for a Grant under this RFA, and qualify to implement the strategies provided in Section 2.4, Project Description, Applicants must be one of the following, as defined in RFA Section 2.2, Definition of Terms below:

• Community-Based Organization;

• Early Learning Hub;

• Provider of Early Learning Services;

• Post-secondary Institution of Education;

• Public Library

In addition, Applicant must currently have ALL OF THE FOLLOWING (Attachment J):

1. An in-house Accounting and Human Resources department.

2. An implemented continuous improvement process that employs participant feedback.

3. A web presence and marketing tools.

4. An existing tutoring program and ability to provide early literacy high-dosage tutoring as defined in OAR 581-017-0801 (21).

5. A data management system to monitor project activities.

6. Accessible physical spaces for tutoring.

https://secure.sos.state.or.us/oard/viewSingleRule.action?ruleVrsnRsn=313277

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1.4 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change.

Event Date Time

Pre-Application conference (Not Mandatory) Register Here

September 20, 2024 9:00 – 10:00 AM

Questions/ requests for clarification due October 11, 2024 5:00 PM

Answers to questions/ requests for clarification issued (approximate) October 14, 2024

Closing (Applications due) November 21, 2024 October 31, 2024 5:00 PM

Issuance of notice of intent to award (approximate) December 12 , 2024 December 4, 2024

3.3.3 Attachment E: Project Activities Table (.xlsx template provided)

The proposed Year 1 Activities tab in the Project Activities Table must include a detailed account of each proposed activity for the first year of the grant to accomplish the Year 1 milestone(s) benchmark by incorporating the items listed below. Activities in the Project Activities Table must be numbered and aligned to the Project Budget.

1. Numbered Activity Title

2. Detailed Activity Description

3. Location of the Activity

4. Materials and supplies needed

5. How/why the activity was identified

6. Partner(s) involved in the Activity

7. Expected number of participants served (by PowerPoint category)

8. Impact the activity aims to have

Applicants should also provide a brief summary of activities and milestone(s) they hope to achieve in Years 2 and 3 in the “Years 2-3 Activity Summary” tab of the Project Activities Table.

https://www.zoomgov.com/meeting/register/vJIscOygrz0tGEs4n-xemOKBaUyZAPvhpUU#/registration

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4.2 EVALUATION CRITERIA

Responsive Applications meeting the requirements outlined in the Application Requirements section will be evaluated by an Evaluation Committee. Evaluators will assign a score of 0 to 3 for each evaluation criterion listed below in this section.

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of Applications. A response to a clarification request must be to clarify or explain portions of the already submitted Application and may not contain new information not included in the original Application.

3.3.3 Evaluation Item 12: Attachment E: Year 1 Project Activities Table

The proposed Year 1 Activities tab in the Project Activities Table must include a detailed account of each proposed activity for the first year of the grant to accomplish the Year 1 milestone(s) benchmark by incorporating the items listed below. Activities in the Project Activities Table must be numbered and aligned to the Project Budget.

• Numbered Activity Title

• Detailed Activity Description

• Location of the Activity

• Materials and supplies needed

• How/why the activity was identified

• Partner(s) involved in the Activity

• Expected number of participants served (by PowerPoint category)

• Impact the activity aims to have

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0 points:

Activities table was not attached or activities provided are irrelevant or the activities provided are entirely misaligned to the Early Literacy Success Community Grants.

1 point:

Activities provided are missing most information or contain vague or limited information on: providing a culturally and linguistically responsive early literacy program, engaging families and caregivers in early literacy, and/or providing High-Dosage Tutoring and training for tutors. The information provided is not clearly related to the goals of the Early Literacy Success Community Grants. Project goals, year 1 benchmark, and objectives outlined in the 3-Year Project Overview attachment.

2 points:

Activities provided contain almost complete information on: providing a culturally and linguistically responsive early literacy program, engaging families and caregivers in early literacy, and/or providing High-Dosage Tutoring and training for tutors. The information provided is adequately related to the goals of the Early Literacy Success Community Grants. Project goals, year 1 benchmark, and objectives outlined in the 3-Year Project Overview attachment.

3 points:

Activities provided contain complete information on:

providing a culturally and linguistically responsive early literacy program, engaging families and caregivers in early literacy, and/or providing High- Dosage Tutoring and training for tutors. The information provided is clearly and comprehensively related to the goals of the Early Literacy Success Community Grants. Project goals, year 1 benchmark, and objectives outlined in the 3-Year Project Overview attachment.

6%/3 Points

SECTION 1: PURPOSE