REQUEST_FOR_PROPOSAL_CHANGE.pdf

This is a Request for Proposal Change form issued by the City of Carmel, Indiana, for modifications to an existing contract related to the 116th Street and Hoover Road Roundabout Construction project. The document serves as an official request for contractors to submit proposals detailing any increases, decreases, or no changes to the contract price and/or contract time. Contractors must submit their proposals within fifteen (15) calendar days of the request date, accompanied by four (4) copies of a detailed breakdown including quantities, material costs, equipment, labor, overhead, profit margins, and justification for any additional time requested. The form requires contractors to specify the effect that accepting the proposed change will have on both the project's Substantial Completion date (required by November 16, 2026) and Final Completion date (required by May 1, 2027).

This change request form does not authorize contractors to proceed with the proposed work or to stop previously scheduled work; rather, it serves as a formal inquiry to assess potential modifications. Upon approval by the Engineer and Owner's Representative, a Contract Change Order and Notice to Proceed will be issued. The proposal due date, specification references, drawing references, and other specific details require completion by the responsible parties. Liquidated damages remain applicable at $5,000 per calendar day for any delays beyond the established completion dates, making the timing and cost assessment of any proposed changes critical to the project's financial and scheduling outcomes.