REQUEST_FOR_PROPOSAL_CHANGE.pdf

This is a Request for Proposal Change form issued by the City of Carmel, Indiana, for the Raised Crosswalk Improvements project at Gray Road and Hazel Dell Roundabouts. The form requests contractors to submit proposals within fifteen calendar days detailing any increases, decreases, or no changes to the contract price and/or contract time resulting from proposed modifications to the work. Proposals must include four copies of detailed breakdowns showing quantities, material costs, equipment expenses, labor, overhead, profit margins, and justification for any additional time required. The contractor must also state the effect of the proposed change on the project's substantial completion date of August 10, 2026, and final completion date of September 10, 2026. Notably, this request does not authorize the contractor to proceed with or stop any previously scheduled work; a Contract Change Order and Notice to Proceed will be issued only upon approval.

The form does not specify pricing terms, set-asides, or funding sources, as it functions solely as a change order request mechanism rather than a complete procurement document. The original project involves construction of raised crosswalks at six intersections with associated storm sewer installation, full depth patching, curb and gutter replacement, and sidewalk construction across approximately 3,409 linear feet. The City of Carmel is funding the project through municipal appropriations and will award the contract to the lowest responsive and responsible bidder, with successful contractors required to provide 100 percent performance and payment bonds plus a 10 percent maintenance bond for three years following final acceptance.