REQUEST_FOR_PROPOSAL_CHANGE.pdf

This is a Request for Proposal Change form issued by the City of Carmel, Indiana, Board of Public Works and Safety, related to the Raised Crosswalk Improvements project at Gray Road and Hazel Dell Roundabouts. The form serves as a formal request for contractors to submit proposals addressing modifications to the original contract scope, which includes construction of raised crosswalks at six intersections across the two roundabout areas, along with associated storm sewer installation, full depth patching, curb and gutter replacement, and sidewalk work. Contractors are required to submit proposals within fifteen calendar days of the request date, with the form indicating that proposals should clearly state the impact of the proposed change on the project's Substantial Completion and Final Completion dates if accepted within a specified timeframe. The original sealed bid deadline for the project was 9:00 am on Wednesday, February 4, 2026, through the City's e-Procurement Portal.

Contractors submitting proposals in response to this change request must provide four copies of detailed cost breakdowns including quantities, material costs, equipment costs, labor costs, overhead, and profit calculations, along with justification for any additional time required. The form explicitly states that this request does not authorize contractors to proceed with the work or discontinue previously scheduled work; approval of a Contract Change Order and issuance of a Notice to Proceed will be required before implementation. Additional specifications, drawings, and special instructions referenced in the form would provide further detail on the scope and requirements for the proposed changes.