Request for Proposal 70RDA126R00000001.pdf

70RDA126R00000001 – Biometric Capture Devices

FEDERAL ACQUISITION REGULATION (FAR) PART 12

COMBINED SYNOPSIS/SOLICITATION NOTICE

This Request for Proposal is a combined synopsis/solicitation for commercial products prepared in accordance with Federal Acquisition Regulation (FAR) Class Deviation 25-21, Rev. 2 for FAR Part 121 in conjunction with the procedures, as appropriate, at RFO FAR Part 15.2 See RFO FAR 12.201-2 and

12.202. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. As such, the following combined synopsis/solicitation information is being provided as required by RFO FAR Parts 53 and 12.

(1) Action Code: Not Applicable

(2) Date: September 10, 2026

(3) Year: 2026

(4) Contract Office Zip Code: 20528-0115

(5) Product or Service Code: 7D20: IT and Telecom – Service Delivery Management Hardware and Perpetual License Software

(6) NAICS Code: 334118 Computer Terminal and Other Computer Peripheral Equipment Manufacturing

(7) Contracting Office Address: U.S. Department of Homeland Security

Office of Procurement Operations 6595 Springfield Center Drive Springfield, VA 22150

(8) Subject: Department of Homeland Security (DHS) Biometric Capture Devices

(9) Proposed Solicitation Number: 70RDA126R00000001

(10) Closing Response Date: Responses due September 18, 2026

1 FAR Class Deviation 25-21, Rev. 2 for FAR Part 12 was issued as part of the Revolutionary FAR Overhaul (RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025. Any subsequent citations to FAR Part 12 in this document will be cited as “RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 25-21, Rev. 2 for FAR Part 12.

2 FAR Class Deviation 26-08, Rev. 1 for FAR Part 15 was issued as part of the Revolutionary FAR Overhaul (RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025. Any subsequent citations to FAR Part 15 in this document will be cited as “RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 26-08, Rev. 1 for FAR Part 15.

3 FAR Class Deviation 25-17 for FAR Part 5 was issued as part of the Revolutionary FAR Overhaul (RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025. Any subsequent citations to FAR Part 5 in this document will be cited as “RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 25-17 for FAR Part 5.

(11) Contracting Office Information: Contracting Officer Christopher Carroll

Christopher.Carroll@hq.dhs.gov

Contract Specialist Bridget Boyle

Bridget.Boyle@hq.dhs.gov

(12) Contract Award and Solicitation: Solicitation Number: 70RDA126R00000001

Award Numbers: TBD

(13) Contract Award Dollar Amount: $440,736,478 (Ceiling)

(14) Line Item Number: See SF1449 and Pricing Schedule

(15) Contract Award Date: TBD. Performance dates are in the solicitation, Section F

(16) Contractor: TBD – Multiple Awards Shall Be Made

(17) Description: This is a combined synopsis/solicitation for commercial products prepared in accordance with RFO FAR Part 12 in conjunction with the procedures, as appropriate, at RFO FAR Part 15, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation is hereby issued as part of this notice. The anticipated Biometric Capture Devices solicitation shall be issued as a Request for Proposal (RFP) where RFO FAR provision 52.212-1 and clause 52.212-4 apply. Additional provisions, clauses, terms and conditions, to include evaluation factors and the basis for award, are in the Solicitation.

(18) Place of Contract Performance: Place of performance is provided in Solicitation, Section F.

(19) Set-Aside Status: The Biometric Capture Devices solicitation will be available for full and open competition with the anticipation that multiple awards will be made within each of the five (5) device tracks.

END OF SYNOPSIS/SOLICITATION COVER

PART I – THE SCHEDULE

SECTION A – STANDARD FORM (SF) 1449

The SF-1449 Form is incorporated into this document as a PDF Attachment.

The SF-1449 must be completed as described in Section L.

END OF SECTION A

SECTION B

SUPPLIES OR SERVICES AND PRICES

B.1 GENERAL DESCRIPTION

The solicitation, evaluation and award procedures for the requirements contained herein will be conducted using the procedures and policies in RFO FAR Part 12, Acquisition of Commercial Products and Commercial Services. Where necessary, the procedures in RFO FAR Part 15, Contracting by Negotiation, apply. However, if there is an inconsistency, RFO FAR Part 12 takes precedence.

This Government-wide, Multiple-Award Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract is established to provide the Department of Homeland Security (DHS) and its Components and other federal agencies with biometric capture devices and peripheral equipment to use in their respective missions. All warranted Contracting Officers of the federal government are authorized ordering officers.

The Government will order any products to be furnished under this IDIQ contract by issuing Orders from the effective date of the IDIQ contract through the expiration date of the IDIQ contract. Orders will be within the scope, issued within the IDIQ ordering period, and be within the maximum value of the IDIQ contract. The Ordering Contracting Officer shall ensure that the products are in scope of the IDIQ contract and consult with the IDIQ Contracting Officer/Contracting Officer’s Representative, if needed.

B.2 IDIQ Tracks

This IDIQ contains five separate tracks for the following categories of biometric capture devices:

Fingerprint, Facial, Iris, Palmprint, and Multi-Modal. Offerors may submit separate proposals for one, some or all tracks. The Government will separately evaluate proposals and make awards under each track. During performance, ordering activities, in their sole discretion, will select the appropriate track from which to solicit offers.

For each track, the Government anticipates establishing a minimum of three (3) and maximum of unlimited IDIQ contracts with Offerors submitting an overall proposal that is determined to be best value to the Government utilizing a Highest Technically Rated with a Fair and Reasonable Price award basis. These numbers are estimates, and DHS may increase or decrease the number of awards in its sole discretion. In determining the number of awards, DHS’s intent is to ensure beneficial competition occurs at the delivery order level while maximizing the effectiveness and efficiency of the BCD program. Proposal submission and evaluation details are provided within Sections L and M of this solicitation.

The following table provides a simplified depiction of the BCD tracks.

Requirement Biometric Capture Devices (BCD) NAICS Code: 334118 SB Size Standard:

1,000 employees

Tracks: Track 1 Track 2 Track 3 Track 4 Track 5 Description: Fingerprint

Devices Facial Devices Iris Devices Palmprint

Devices Multi-Modal

Devices Anticipated Awards:

Minimum of 3 to Unlimited

Minimum of 3 to Unlimited

Minimum of 3 to Unlimited

Minimum of 3 to Unlimited

Minimum of 3 to Unlimited

B.3 CONTRACT MINIMUMS & MAXIMUMS

(a) Minimum. The minimum guaranteed award amount for this IDIQ contract is $250.00 per Contractor for the base period of this contract, with a separate $250.00 minimum applying to each track under which the Contractor receives an award. The $250.00 minimum applies per track awarded regardless of the number of biometric capture devices a contractor receives an award for within that track. Orders beyond this minimum will be determined by DHS-wide and other federal agency needs. The guaranteed minimum covers the entirety of the contract, including the base and any exercised options. The exercise of an option does not re-establish the contract minimum for the IDIQ contract. With the exception of the $250.00 minimum guarantee, no funds will be obligated on the IDIQ contract. Rather, each individual task order placed against this IDIQ contract will obligate funds. At the time of IDIQ contract award, DHS will obligate $250.00 under each IDIQ contract to cover the minimum guarantee.

Immediately after the first order is issued to a contractor against the contract, the $250.00 will be de-obligated by contract modification and the guaranteed minimum satisfied via funding under the first order. This IDIQ contract does not obligate any additional funds.

(b) Maximum. The total value of ALL orders awarded under ALL tracks issued under this IDIQ, including delivery orders in option periods and minimum contract amounts, shall not exceed $440,736,478.41 – the ceiling amount for this IDIQ.

(c) Total Estimated Amount by Track:

a. Track 1 – Fingerprint Devices: $132,326,452.92*

b. Track 2 – Facial Devices: $32,559,545.24

c. Track 3 – Iris Devices $17,567,234.23

d. Track 4 – Palmprint Devices: $132,326,452.92*

e. Track 5 – Multi-Modal Devices: $258,283,246.02

* Track 1 and Track 4 share an aggregated total estimated amount of $132,326,452.92.

The above values are provided for Contractor information purposes, only represent total estimated values per track, and do not establish a separate ceiling for each track. The value of orders awarded beneath each track may vary significantly from the above estimates during performance. This IDIQ contains the single ceiling stated in paragraph (b) of this section which applies across all tracks regardless of the number of tracks awarded.

(d) The Government has no obligation to issue orders to the Contractor beyond the amount specified in paragraph (a) of this section. Once the conditions of paragraph (a) have been met, the Contractor will continue to have the opportunity to be issued orders. An unlimited number of orders may be awarded under the IDIQ contract throughout the ordering period, including options, if exercised.

B.4 CONTRACT TYPE

This IDIQ Contract will permit Firm Fixed-Price (FFP) orders for the biometric capture devices and peripheral equipment.

Blanket Purchase Agreements (BPAs) may also be established under the master contract in accordance with RFO FAR 16.507-2(c)(3).4 Orders placed under such BPAs shall follow the BPA’s ordering procedures and the fair opportunity requirements at RFO FAR 16.507, as applicable.

B.5 PRICING

Offerors may submit proposals for one, some, or all tracks. Because there are opportunities for multiple proposal submissions, the Contractor shall submit a separate proposal for each track. Contractors shall follow the pricing proposal instructions located at Section L – Instructions, Conditions, and Notices to Offerors and Attachment 1: Pricing Schedule.

Delivery Order level requirements may include brand name or brand name or equal (BNE) products/services that will be defined at the Delivery Order level after BCD IDIQ contracts are awarded.

The inclusion of brand name or BNE solutions in the IDIQ contract does not authorize brand name procurements at the Delivery Order level absent the appropriate justification required by the RFO FAR and agency policy.

Proposed unit prices shall be based on commercially available pricing to include contractor provided discounts. The BCD contractor proposed unit prices shall become a part of the BCD award, Section B, and will be binding for the period of time represented within the Pricing Schedule for the applicable supply. Therefore, Delivery Order level unit prices for these items shall be provided that are at or below those unit prices included within the awarded BCD contractor’s Pricing Schedule. In accordance with Section C - Statement of Work, the BCD awarded contractor shall be responsible for introducing technologically refreshed equipment to the DHS community as soon as it is commercially available.

Additional Pricing Schedule instructions are included within solicitation, Section L – Instructions, 4 FAR Class Deviation 26-04, Rev. 1 for FAR Part 16 was issued as part of the Revolutionary FAR Overhaul

Procurement, signed April 15, 2025. Any subsequent citations to FAR Part 16 in this document will be cited as “RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 26-04, Rev. 1 for FAR Part 16.

Conditions, and Notices to Offers and solicitation Pricing Schedule Attachment 1.

END OF SECTION B.

SECTION C – STATEMENT OF WORK

C.1 BACKGROUND

The biometric capture device marketplace is undergoing rapid innovation driven by the need for robust identity verification capabilities. One major trend is multi-modal biometric fusion, which combines modalities like fingerprints and facial recognition to enhance accuracy and security. Additionally, integration of AI-powered matching algorithms enables continuous self-learning to improve biometric accuracy over time based on expanded data. Liveness detection is another emerging capability that analyzes subtle details to thwart spoofing attempts using false replicas. Underpinning these trends is the dynamic, fast-evolving nature of the biometrics marketplace, fueled by escalating demands for flexible and reliable authentication across diverse operational contexts relevant to DHS and other federal agencies of the United States (U.S.) Government. In addition, the market still supports dedicated single modality systems for targeted use. The continuous emergence of progressive innovations highlights the responsiveness of this technology domain in providing cutting-edge capabilities for identity verification and screening.

DHS and other federal agencies have requirements to conduct biometric identification operations in the performance of their missions. U.S. federal agencies have a need to access Biometric Capture Devices (BCDs) to strengthen identity verification and security across federal agencies. BCD requirements are categorized by their capabilities and modalities to support diverse operational requirements. These BCD requirement capabilities include mobile, stationary, standoff, physical contact, ruggedization, and multi-modal. BCD requirement modalities include Face, Fingerprints, Iris, Palmprints and other modalities as they emerge.

Historically, DHS Components and other federal agencies have acquired biometric capture devices through individual, one-time procurements using a variety of contracting vehicles to include GWACs, DHS strategic sourcing contract vehicles, and stand-alone contracts. This approach results in fragmented purchasing, inconsistent standards, and limited economies of scale. By implementing a mandatory designation for usage for DHS and its components and enabling other federal agencies to utilize this Government-wide IDIQ, DHS aims to enhance standardization, interoperability, and leverage the collective buying power across its various components and other federal agencies.

The IDIQ establishes enables bulk purchasing, reducing unit costs and administrative overhead. A single multiple award IDIQ vehicle simplifies procurement processes, reducing duplicative efforts and contract management costs. Centralized procurement ensures devices meet uniform specifications, improving interoperability across agencies. Standardized devices facilitate easier integration with existing biometric systems and databases. A government-wide IDIQ attracts a broader vendor pool, promoting competitive pricing and innovation, while eliminating overlapping contracts and reducing the risk of inconsistent vendor performance. Centralized contracting enables faster response to mission needs and emerging threats.

C.2 PROGRAM OVERVIEWS

This contract will enable federal agencies of the U.S. Government to acquire standard, interoperable biometric capture devices meeting a common specification standard.

C.3 SCOPE/STATEMENT OF OBJECTIVES

The scope of this contract is to acquire standard, interoperable biometric capture devices and associated peripheral equipment (e.g., battery packs, cables, holsters, etc.) for fingerprint, iris, face, palmprints and other modalities for the federal agencies of the U.S. government. This contract includes peripheral equipment, technological refreshes and the allowance for the addition of new devices. Any ancillary or other services related to biometric capture devices are not included in this contract and will need to be separately acquired. New devices will be added via the on-ramping process; technological refreshes of devices in use by any entity of the federal government will be accomplished via bilateral contract modification.

This contract is intended to achieve the following objectives.

• Procure biometric capture devices and associated peripheral equipment (e.g., battery packs, cables, holsters, etc.) for fingerprint, iris, face, palmprints and other modalities that enable identity capture and identity verification.

• Support the government in reducing discrepancies and enhancing uniformity among biometric capture devices employed throughout the government to ensure optimal standardization.

• Provide the government with a wide range of biometric capture devices conforming to common specifications from which the government can select devices best suited for each use case.

C.4 CONTRACT REQUIREMENTS

C.4.1 Task 1: Biometric Capture Devices

The Contractor shall provide Biometric Capture Device(s) that meet or exceed the Minimum Essential Requirements (MERs) for the corresponding modality listed in Attachments 3A – 3E, detailing specifications for each device. The MERs establish the minimum technical performance required from any device provided under this contract.

Optionally, the Contractor shall provide devices that also meet or exceed one or more modality SPECIFIC requirements, also listed in Attachments 3A – 3E, in addition to the MERs. SPECFIC Requirements are vital for specific types of equipment or implementations, such as for ruggedized mobile BCD or CBP Land Vehicle.

C.4.2 Task 2: Peripherals

The Contractor shall provide peripherals (e.g., battery packs, cables, holsters, etc.)

required/recommended for product functionality.

C.4.3 Task 3: Technology Refresh Devices

The Contractor shall provide updated or improved devices whose predecessor versions the contractor can demonstrate are currently under use in any entity of the federal government, regardless of whether or not the devices have previously been added to this IDIQ. Such updated or improved devices can be added via contract modification to the BCD IDIQ at anytime during the period of performance without a need for further competition or justification. For purposes of this requirement, “updated” or “improved” devices include but are not limited to successor models or enhanced versions of existing devices that provide improved performance, functionality, reliability, usability, interoperability, security, maintainability, or lifecycle support.

New devices, meaning devices that do not have a predecessor version currently in use within the federal government, may not be added through a contract modification. Such products must be submitted for Government review and consideration during a designated on-ramp period for potential addition to the

BCD IDIQ.

C.4.4 Task 4: Technology Refresh Report

Contractor shall provide a Technology Refresh Report (TRR), semiannually, detailing updated or improved products that comply with MERs eligible to be added to this strategic sourcing vehicle via a technology refresh modification (see SOW C.4.3). Contractor shall also notify the Government via TRR when previously accepted products in the catalog are no longer available or have become obsolete.

C.5 DELIVERABLES

All document deliverables shall be provided in electronic format. Unless indicated otherwise, the Contractor shall provide all deliverables in Microsoft Office format to the Contracting Office Representative (COR) via email.

IDIQ Contract level deliverables are listed in the following table. Additional deliverables may be specified at the Delivery Order level.

SOW

Section

Deliverable Description Due Delivered To

4.1, 4.2 List of approved Biometric Capture Devices and Peripheral Equipment

List of approved biometric capture devices and related peripheral equipment offered by the Contractor, including all information identified in Tasks 1 and 2.

Initial: 10 days after award

IDIQ COR

IDIQ CO

4.4 Technology

Refresh Report

Update to the official biometric capture device catalog and removing obsolete items if applicable

Semi-annually IDIQ COR

IDIQ CO

5.3 Order Status

report

Report of the status of orders during the previous month:

orders at the start of the month, orders received, status of each

Within 3 business days of award or order status change

IDIQ COR

DO COR

5.2 Monthly

Financial Report

Report of cumulative order amount during the previous month and since contract inception to date.

Monthly by the 15th of the following month

IDIQ COR

IDIQ CO

SOW

Section

Deliverable Description Due Delivered To

5.5 Kick-Off

Briefing Slides

Slides presented during IDIQ Kick-off Meeting. Briefing deck shall list contractor personnel, their title, contact information, and discuss the technical objectives of the

IDIQ.

2 days prior to Kick-Off. Updates are due 5 days after Kick-Off meeting.

IDIQ COR

IDIQ CO

5.6 Transactional

Data Reports

Quarterly Report of the specific order, pricing, and savings information during the previous government quarter. Details are in Section 5.6

Quarterly no later than 15 days after the end of each Government Fiscal quarter.

(IDIQ CO,

IDIQ CS)

C.5.1 Recurring Reports

The Contractor shall provide regular reporting to the Government as required in this Statement of Work.

C.5.2 Monthly Financial Reporting

The Contractor shall submit a Monthly Financial report by the 15th day of the following month. The Monthly Financial report shall provide the program financial status including the overall Contract financial status. The report shall include total amounts from delivery order awards during the reporting month as well as the cumulative order amount from Contract inception through the end of the reporting month.

C.5.3 Order Status Report

The Contractor shall deliver an Order Status Report to the IDIQ COR and the DO COR within three business days of award or of a status change to an order. Status changes may include changes to expected delivery dates or locations and changes to anticipated shipping dates. The report shall be delivered via email; additional report information shall be mutually agreed to by the DO Contractor and the DO COR.

C.5.4 Contract Post-Award Conference

C.5.4.1 IDIQ Post-Award Conference

The Contractor shall attend a Post Award Conference with the IDIQ Contracting Officer and the IDIQ COR no later than five (5) business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss the contracting objectives of this contract. The Post Award Conference will be held virtually via Microsoft Teams.

C.5.4.2 Delivery Order Post-Award Conference

The ordering entity may elect to hold a Delivery Order Post-Award Conference to provide an introduction between the contractor personnel and Government personnel who will be involved with the Delivery Order. Delivery Order post-award conferences may be required and will be addressed in the Delivery Orders.

C.5.5. Kick-Off Meeting

C.5.5.1 IDIQ Kick-Off Meeting

The Contractor shall participate in a Kick-Off Meeting with the IDIQ COR not later than ten (10) business days after the date of award. The purpose of the Kick-Off Meeting, which will be chaired by the IDIQ COR, is to discuss technical objectives of this IDIQ. The Kick-Off Meeting will be held at the Government’s facility, located at 6595 Springfield Center Dr. Springfield, VA 22150 or virtually via Microsoft Teams.

The Contractor shall submit slides listing its personnel, their title, contact information, and the objectives of the IDIQ. The meeting will provide the opportunity to discuss technical, management, and reporting procedures and other issues of interest including but not limited to:

• POCs.

• Contractor organization overview.

• Invoicing considerations.

• Delivery Order Request for Quote process and procedures (e.g., approvals, routing).

• Program reporting

• Other subjects of interest

C.5.5.2 Delivery Order Kick-Off Meeting

The ordering entity may elect to hold a Delivery Order Kick-Off Meeting with the DO COR not later than ten (10) business days after the date of award. The purpose of the Kick-Off Meeting, which will be chaired by the DO COR, is to discuss technical objectives of the Delivery Order. The Kick-Off Meeting will be held at the Government’s facility, or virtually via Microsoft Teams. Delivery Order kick-off meetings may be required and will be addressed in the Delivery Orders.

C.5.6 Transactional Data Reporting Requirements

C.5.6.1 The Contractor is required to provide comprehensive transactional data reports for all orders placed under the BCD contract. These reports are critical for supporting federal government category management initiatives and ensuring transparency in procurement activities. The specific requirements are as follows:

C.5.6.1.1 Frequency and Format:

- The Contractor shall provide a single group mailbox for all non-solicitation inquiries.

- The Contractor shall provide the transactional data report on a quarterly basis, no later than 15 days after the end of each fiscal quarter.

- The report must be submitted in electronic format, either .xls or .csv utilizing the DHS provided template, with the following column headers ordered from left to right: Award Vehicle, Contract Number (IDVPIID), Order Number (Award PIID), Modification Number (if applicable), Vendor Name, UEI, Federal Department or Agency, Component or Office, Order Date/Date of Award, Delivery Date, Baseline Price Per Unit (Contract Ceiling Price), Baseline Price Per Unit (GSA or Commercial List Price), Award Price Per Unit, Quantity of Item Sold, Unit of Measure, Description of Deliverable, SKU/Part Number, and Manufacturer Name.

C.5.6.1.2 Data Elements:

- Award Vehicle (BCD): Identify the contract vehicle under which the order was placed.

- Contract Number (IDVPIID): Provide the contract number associated with the IDIQ vehicle.

- Order Number (Award PIID): Provide the unique order number for each transaction.

- Modification Number (if applicable): Include any modification numbers associated with the order.

- Vendor Name: Identify the name of the vendor fulfilling the order.

- UEI: Unique Entity ID

- Federal Department or Agency: Specify the federal department or agency placing the order.

- Component or Office: Specify the component or office within the agency that issued/placed the order.

- Order Date/Date of Award: Provide the date when the order was placed or awarded.

- Delivery Date: Provide the date when this item was delivered.

- Baseline Price Per Unit (Contract Ceiling Price): Include the contract ceiling price per unit.

- Baseline Price Per Unit (GSA or Commercial List Price): Include the GSA or commercial list price per unit.

- Delivery Order Price Per Unit: Provide the delivery order price per unit.

- Quantity of Item Sold: Include the quantity of each item sold.

- Unit of Measure: Specify the unit of measure for each item.

- Description of Deliverable: Provide a brief description of each deliverable.

- SKU/Part Number: Include the SKU or part number for each item.

- Manufacturer Name: Provide the name of the manufacturer for each item.

C.5.6.1.3 Submission Process:

- The Contractor shall submit the transactional data report to the Contracting Officer Christopher Carroll at Christopher.Carroll@hq.dhs.gov and Contract Specialist, Bridget.Boyle@hq.dhs.gov.

- The Contractor is responsible for ensuring the accuracy and completeness of the data provided in each report.

- Zero transactional data for the quarter shall be submitted as well.

C.5.6.1.4 Compliance and Penalties:

- Failure to submit the required transactional data reports on time or providing incomplete or inaccurate data may result in adverse contractual and administrative actions.

- The Contractor must address any discrepancies or omissions identified by the Government within 3 days of notification.

C.5.6.1.5 Review and Verification:

- The Government reserves the right to review and verify the transactional data reports for accuracy and completeness.

- The Contractor shall cooperate with any Government audits or reviews related to the transactional data reporting requirements.

C.5.7 General Report Requirements

The Contractor shall provide all written reports in electronic format with read/write capability using applications compatible with DHS standard applications (e.g. Windows 10/11, Microsoft Office Applications/Office 365; Adobe portable document format [PDF]).

C.6 APPLICABLE DOCUMENTS

C.6.1 Compliance Documents The following documents, including any updates to these documents during the period of performance, provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract. Documents are grouped by the applicable biometric modality. Some documents apply to multiple modalities. Links to the compliance documents are provided in Attachment 2.

C.6.1.1 Fingerprint and Palmprint Compliance Documents

• Electronic Biometric Transmission Standard (EBTS)(11.X), Appendix F, FBI CJIS Image Quality Specifications, and Appendix P, Specifications for Transmitting Palm Prints and Supplemental Fingerprints, June 05, 2025.

• ANSI/NIST-ITL 2-2008, update 2015, requirements for Type-4 and Type-14 fingerprints, Type- 13 and Type-15 for palmprints.

• DHS Policy Directive 4300A: Information Technology System Security Program Sensitive Systems, Version 13.3 February 13, 2023.

• International Electrotechnical Commission (IEC) 60529: Ingres Protection Ratings, August 29, 2013.

• Federal Information Processing Standard (FIPS) 140-2, Security Requirements for Cryptographic Modules, May 25, 2001.

• DoD Instruction 8500.01, Cybersecurity, September 27, 2018.

• NIST SP 800-39, Managing Information Security Risk: Organization, Mission, and Information

System View, March 2011.

C.6.1.2 Facial Recognition Compliance Documents

• IXM 6.0.9 Biometric Standards Requirements for US-VISIT, Version 1.0, March 15, 2020.

• FBI EBTS 10.0.8, Electronic Biometric Transmission Specification (EBTS) Version 10.0.8, September 30, 2017.

• DoD EBTS 4.1 Department of Defense Electronic Biometric Transmission Specification Version

4.1, April 2019.

• ANSI/NIST-ITL 2-2008, update 2015, requirements for Type-10 Images.

• International Electrotechnical Commission (IEC) standard 60529.

• DHS 4300A (see above).

• FIPS140-2 (See above).

• DoDI 8500.01 Cybersecurity (See above).

• NIST SP 800-39, Managing Information Security Risk: Organization, Mission, and Information

System View, March 2011.

• FBI EBTS Version 11.2 Final, September 20, 2023

C.6.1.3 IRIS Compliance Documents

• ANSI/NIST-ITL 1-2011 update 2015, Type 17, Data Format for the Interchange of Fingerprint, Facial, Scar Mark& Tattoo (SMT) Information, August 21, 2016.

• ISO/IEC 19794-6: 2011, Part 6 Iris Image Data, October 2011.

• NIST Iris Exchange (IREX-X), April 12, 2024.

• IXM 6.0.9 – (See above).

• FBI EBTS 10.X (Type 17) – (See above).

• DoD EBTS 4.1 (Type 17) – (See above).

• ANSI/IESNA RP27.l-96 (Photobiological Safety of Lamps and Lighting Systems).

• IEC 60825-1.2-2001.

• International Electrotechnical Commission (IEC) standard 60529.

C.6.2 Reference Documents The following documents may be helpful to the Contractor in performing the work described in this document:

• Electronic Biometric Transmission Standard (EBTS) Version 11, Appendix F, FBI CJIS Image Quality Specifications, and Appendix P, Specifications for Transmitting Palm Prints and Supplemental Fingerprints, June 05, 2025

• ANSI/NIST-ITL 1-2011, update 2015, requirements for Type-4 and Type-14 fingerprints, Type- 13 and Type-15 for palmprints.

• DHS 4300A (see above)

• IEC 60529 International Electrotechnical Commission (IEC), February 2001.

• NIST SP 800-39, Managing Information Security Risk: Organization, Mission, and Information

System View, March 2011

• Federal Information Processing Standard (FIPS) 140-2, Security requirements for Cryptographic

Modules, December 2, 2002

• DoD Instruction 8500.01, Cybersecurity, October 7, 2019

C. 6.3 Hardware and Software Acceptance Testing

The Government reserves the right to test any device offered under this IDIQ at any time during the IDIQ period of performance to verify compliance with all applicable requirements listed herein. Any device that fails such verification testing will be removed from the IDIQ. Individual delivery orders may require acceptance testing. If a delivery order requires acceptance testing, then the delivery order will provide instructions on test procedures, performance standards, place and period for testing, etc.

C.7 GOVERNMENT FURNISHED ITEMS

The government will furnish no working space, equipment, or supplies in support of this Contract.

C.8 TRAVEL

Contractor travel is not anticipated under this Statement of Work.

END SECTION C

SECTION D – PACKING, PACKAGING, AND MARKING

D.1 Packaging, Packing, and Marking Products shall be packaged, packed, and marked in accordance with standard commercial practices. The Contractor is fully liable for all damage, deterioration, or losses incurred during shipment and handling, unless the damage, deterioration, or losses are due to the fault of the Government. The Contractor shall provide a packing slip which shall accompany each carton with information identifying the contract number, the order number, a description of the hardware/software enclosed (manufacturer name, model number, serial number), and the customer point of contact.

D.2 Environmental Considerations The Contractor shall use (where possible) packing materials which have the least impact on the environment when manufactured or discarded, including, brown cardboard in lieu of cardboard which has been bleached white and/or dyed, and materials which both decompose and are recyclable in lieu of recycle-only products such as plastic or Styrofoam.

End Section D

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Clauses Incorporated by Reference (FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at www.acquisition.gov/far.

RFO FAR

Clause No.

Title and Date

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Aug 2025) (DEVIATION 25-21, REV 2) (effective November 28, 2025)

Inspection and acceptance of all products under each delivery order will comply with applicable FAR clauses, depending upon the contract type of the order.

E.2 Hardware and Software Acceptance Testing

The Government reserves the right to test any device offered under this IDIQ at any time during the IDIQ period of performance to verify compliance with all applicable requirements listed herein. Any device that fails such verification testing will be removed from the IDIQ. Individual delivery orders may require acceptance testing. If a delivery order requires acceptance testing, then the delivery order will provide instructions on test procedures, performance standards, place and period for testing, etc.

END OF SECTION E

SECTION F - DELIVERY

F.1 Clauses Incorporated by Reference (RFO FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at www.acquisition.gov/far.

RFO FAR Clause No. Title and Date 52.242-155 Stop-Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984) 52.247-346 F.O.B. Destination (NOV 1991) 52.247-35 F.O.B Destination within Consignee’s Premises (APR 1984)

F.2 Delivery Requirements

All systems, equipment, software, and user-installable components ordered under this contract shall be shipped F.O.B. Destination within Consignees Premises, unless otherwise specified on individual delivery orders.

F.3 Delivery Schedules

Delivery schedules shall be established in accordance with the awarded delivery order. The Contractor may request that it be permitted to make delivery within a longer period of time for extremely large orders and orders with diverse delivery locations. The decision to permit or negotiate a longer period of time for delivery rests exclusively with the Government and shall be established at the delivery order level.

F.4 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base period with four one-year option periods as follows:

Base Period 12 months from date of award Option Period One 12 months from expiration of Base Period Option Period Two 12 months from expiration of Option Period One Option Period Three 12 months from expiration of Option Period Two Option Period Four 12 months from expiration of Option Period Three

5 FAR Class Deviation 26-11, Rev. 1 for FAR Part 42 was issued as part of the Revolutionary FAR Overhaul

Procurement, signed April 15, 2025. Any subsequent citations to FAR Part 42 in this document will be cited as “RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 26-11, Rev. 1 for FAR Part 42.

6 FAR Class Deviation 26-05, for FAR Part 47 was issued as part of the Revolutionary FAR Overhaul (RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025. Any subsequent citations to FAR Part 47 in this document will be cited as “RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 26-05, for FAR Part 47.

Delivery Orders may be placed prior to the expiration of the IDIQ for delivery no later than 12 months beyond the IDIQ date of expiration.

F.5 PLACE OF PERFORMANCE

The place of performance will be the Contractor’s facilities unless otherwise specified in a delivery order.

F.6 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 8:00 a.m. and 5:00 p.m.

ET, Monday through Friday (except Federal holidays). However, there may be occasions when contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW; this should prove the exception rather than the rule.

END SECTION F

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 Authorized Users

All warranted Contracting Officers of the federal government are authorized ordering officers.

Further, DHS may place delivery orders under this Contract for the benefit of other Federal agencies as a servicing agency under an Interagency Agreement (IAA) (see RFO FAR Subparts 17.5 and 17.6) as well as for other agencies and institutions as permitted by law.

G.2 Contracting and Administration Authority

The following subsections describe the roles and responsibility of individuals who will be the primary points of contact for the Government on matters regarding contract administration as well as other administrative information. The Government reserves the right to unilaterally change any of these individual assignments at any time. IDIQ contract-level inquiries should be made to Christopher.Carroll@hq.dhs.gov and Bridget.Boyle@hq.dhs.gov.

G.2.1 BCD Contracting Officer/Contract Specialist (IDIQ Contract Level)

The DHS BCD Contracting Officer (CO) is the only person authorized to approve changes to, or modify any of the requirements under, the IDIQ contract. In the event the Contractor effects any such change at the direction of any person other than the BCD IDIQ contract CO, the change will be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The BCD IDIQ Contracting Officer and Contract Specialists are:

Name: Christopher Carroll Title: Contracting Officer Address: Department of Homeland Security

6595 Springfield Center Dr.

Springfield, VA 22150

Name: Bridget Boyle Title: Contract Specialist Address: Department of Homeland Security

6595 Springfield Center Dr.

The Contractor shall submit requests for modification of this contract and other administrative requests to Christopher.Carroll@hq.dhs.gov and Bridget.Boyle@hq.dhs.gov.

Contractual problems of any nature should be handled as soon as possible and according to applicable public laws and regulations (e.g., Federal Acquisition Regulation). The problem resolution escalation sequence for this IDIQ is as follows: 1) the initial point of contact for problem resolution is the individual requesting or receiving the equipment, software, and/or services, 2) then the Contracting Officer that placed the delivery order, and 3) finally, the BCD IDIQ contract CO is authorized to formally resolve the problem.

mailto:Christopher.Carroll@hq.dhs.gov mailto:Bridget.Boyle@hq.dhs.gov mailto:Christopher.Carroll@hq.dhs.gov mailto:Bridget.Boyle@hq.dhs.gov

Requests for information on matters related to this contract, such as explanation of terms and contract interpretation, shall be submitted to the BCD IDIQ contract CO. The BCD IDIQ contract CO is the only official authorized to terminate an IDIQ contract for convenience or cause, to issue notices of termination for convenience or cause, and to issue cure notices and show cause notices for the IDIQ contracts.

G.2.3 BCD Contracting Officers Representative (IDIQ Contract-level)

The BCD IDIQ Contracting Officer’s Representative (COR) has responsibility for receipt and acceptance of the contract-level deliverables and reports and past performance reporting for the contracts. The BCD IDIQ COR supports the BCD IDIQ contract CO in the general management of the program. The BCD IDIQ contract COR is:

Name: TBD Address: TBD

Department of Homeland Security 6595 Springfield Center Dr.

Email: TBD@dhs.gov

G.2.4 Delivery Order Contracting Officer (DO CO)

The delivery order Contracting Officer (DO CO) resides within the ordering activity/component and will be identified on an individual delivery order. The DO CO is authorized to:

(1) Issue delivery orders.

(2) Complete any and all administrative contractual actions with the Contractor concerning those delivery orders issued by their office.

(3) Terminate delivery orders, issued by their office, for convenience and cause and cancel delivery orders with no additional cost to the Government.

G.2.5 Delivery Order Contracting Officer’s Representative (DO COR)

DO COs may designate DO CORs for individual delivery orders that will be responsible for the day-to-day coordination of the delivery order.

The DO COR will represent the DO CO in the administration of technical details within the scope of the delivery order. The DO COR is also responsible for the final inspection and acceptance of all delivery order deliverables and reports, and other such responsibilities as may be specified in the delivery order.

The DO COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the DO CO or the Government. The DO COR does not have authority to alter the Contractor’s obligations or to change the delivery order specifications, price, terms or conditions. If, as a result of technical discussions, it is desirable to modify delivery order obligations or the specification, changes will be issued in writing and signed by the DO CO.

G.2.6 Contractor Representatives

The Contractor shall identify a Program Manager who shall have the authority to make contract and technical decisions respectively regarding this contract. These individuals will act for the Contractor for the duration of this contract or until the BCD IDIQ contract CO has been notified by the Contractor in writing of their replacement. Contact information for these individuals will be maintained outside of the base contract.

G.2.6.1 Program Manager

The Contractor shall appoint a Program Manager (PM) who will be the Contractor’s authorized representative for technical and administrative performance of all products and services required hereunder. The PM shall provide the single point of contact through which all Contractor/Government communications, work, and technical direction shall flow. The Program Manager shall receive and execute, on behalf of the Contractor, such technical direction as the Contracting Officer and his/her designated representative may issue within the terms and conditions of the contract. All administrative support of the Contractor’s technical personnel, and all interface and interaction with subcontractors, OEMs, and suppliers used by the Contractor in performance of this contract, shall be the responsibility of the Contractor.

G.3 Fair Opportunity

The BCD IDIQ has five separate contract award tracks. Ordering on BCD requires that each Contractor within one track be provided a fair opportunity to be considered for an individual delivery order award exceeding the micro-purchase threshold, unless one of the exceptions at RFO FAR 16.507-6(b) applies.

Fair opportunity must be provided to all awardees within the track regardless of whether the device is on the government attested device list or the new device list. If there are two small businesses within the track that offer the device that meets the agency’s specific requirements, the DO CO may, but is not required to, set it aside for small business. Determination of which track will be used and whether or not to set aside a requirement for small business is at the sole discretion of the DO CO.

Items peculiar to one manufacturer must be justified in accordance with RFO FAR 16.507-7.

Pursuant to RFO FAR12.402(b) and 16.507-1, the DO CO may make an award, at or under the micro-purchase threshold, without seeking competitive quotations.

G.4 Device List

The BCD IDIQ shall include a government attested device list and new device list. Devices on the government attested device list and devices on the new device list are equally eligible to compete for orders. The objective of the lists is to demonstrate what devices have been successfully utilized by the government and what devices are new to the government. The Government attested devices may not require additional testing at the order level while new devices may require testing at the order level.

G.4.1 Government Attested Devices

The BCD IDIQ shall include a government attested device list for each of the five tracks. The government attested device list shall consist of all devices that have been tested, utilized or approved by a federal agency. As part of the solicitation, there will be a form that the offeror will send to federal agencies as part of Factor 2, Supporting Documentation. If the federal agency completes the form and confirms the device meets the specified requirements for the device and the agency has used the product as specified, it will be added to the list. If a device is on the government attested device list, delivery orders can be placed immediately for these devices since additional testing may not be required at the delivery order level. However, a DO CO may require testing for the device at their own discretion.

G.4.2. New Device List

The BCD IDIQ shall also include a new device list in each of the five tracks. The new device list shall consist of all devices that were issued awards, but have not been previously tested, utilized or approved by a federal agency. The new device list shall include any Refreshed/Updated devices since they have not been tested. A DO CO may require any of these devices to be tested at the delivery order level. If the device fails testing, the device may be terminated and removed from the IDIQ catalog. If the device passes testing, the device may be moved from the new device list to the attested device list.

G.5 Ordering Procedures

The DO CO shall provide a fair opportunity to each Contractor to be considered for all delivery orders exceeding the micro-purchase threshold, except as provided in RFO FAR 16.507-6(b)).

The DO CO shall determine the track to be used for the fair opportunity competition and solicit only the Contractors within that selected track.

The DO CO may, but is not required to, solicit orders via a small business set aside and compete the order among small business awardees if determined appropriate.

The DO CO shall use e-mail delivery order solicitation to the vendors. The DO CO shall address in the solicitation as appropriate:

Proposed device or peripheral or software (Make and model) Delivery terms Any agency specific terms and conditions

The DO CO shall specify whether RFO FAR 52.227-147, RFO FAR 52.227-17, or agency specific data right clauses are applicable to an order.

Each Contractor will evaluate the opportunity and determine whether or not to submit a solicitation response.

A solicitation response shall include a technical response and pricing for the proposed device or peripheral or software.

G.6 Delivery Orders

Delivery Orders issued under this contract will contain the following information:

7 FAR Class Deviation 25-38, Rev. 1 for FAR Part 27 was issued as part of the Revolutionary FAR Overhaul

Procurement, signed April 15, 2025. Any subsequent citations to FAR Part 27 in this document will be cited as “RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 25-38, Rev. 1 for FAR Part 27.

• Date of delivery order;

• Contract number and delivery order number;

• Description, quantity ordered, and contract price;

• Desired delivery date;

• Required delivery date;

• Place of delivery;

• Accounting and appropriation data;

• Any other pertinent information such as the name and address of the Contractor; and

• Specific billing address for each destination, especially on multiple destination orders.

G.7 Ordering Via Use of Government-Wide Purchase Cards

In addition to the use of delivery orders, the Contractor shall accept…