Professional_Architectural_Services_for_the_Historic_M.C._Frost_House_(Addendum_#1_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/daniabeachfl

City of Dania Beach

26-003

PROFESSIONAL ARCHITECTURAL SERVICES FOR THE

HISTORIC M.C. FROST HOUSE

RELEASE DATE: February 25, 2026

RESPONSE DEADLINE: April 10, 2026, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Qualification #26-003

Title: Professional Architectural Services for the Historic M.C. Frost House

Table Of Contents

1. NOTICE TO PROPOSERS

2. OVERVIEW

3. SCOPE OF SERVICES

4. SUBMISSION REQUIREMENTS

5. INSURANCE REQUIREMENTS

6. TERMS AND CONDITIONS

7. EVALUATION CRITERIA AND PROCEDURES

8. PROPOSER SUBMISSION

Attachments:

A - Term_Contract_Agreement_(General_or_Professional_Services)_

1. NOTICE TO PROPOSERS

CITY OF DANIA BEACH, FLORIDA

REQUEST FOR QUALIFIATIONS (“RFQ”) FOR

Professional Architectural Services for the Historic M.C. Frost House

26-003

NOTICE IS GIVEN that the City of Dania Beach, Florida (the “City”) will be accepting sealed Proposals for Professional Architectural Services for the Historic M.C. Frost House, 26-003”.

Proposals will be accepted on the City's e-Procurement Portal at https://procurement.opengov.com/portal/daniabeachfl until Friday, April 10, 2026, at 11:00 am. Proposals received after this time will be rejected.

All submissions will remain confidential and exempt from public record disclosure requirements until the response opening is conducted.

PROJECT DOCUMENTS

Documents may be obtained from https://procurement.opengov.com/portal/daniabeachfl/projects/227105.

All Proposers are advised that the City has not authorized the use of the City seal or logo by individuals or entities responding to City bids.

NON-MANDATORY PRE-PROPOSAL CONFERENCE

A Non-Mandatory Pre-proposal conference will be held on Wednesday, March 11, 2026, at 11:00 am at M.C.

Frost House, 400 S Federal Hwy, Dania Beach, FL 33004. All Bidders and interested persons are invited to attend the meeting, which will outline the Project as described in the Bid, and provide an opportunity for questions and answers for all interested persons. Any interpretations, clarifications or additional information not disclosed in this Bid and determined to be necessary by the Owner in response to questions, will be issued by means of addendum or addenda, which addendum or addenda will be posted to the Portal at https://procurement.opengov.com/portal/daniabeachfl/projects/227105 for all interested persons who are following the project. The Bidder will be notified of any addenda issued, if following the project, but it is recommended they check the portal to see if there has been any addendum or addenda posted for this Bid. Only https://procurement.opengov.com/portal/daniabeachfl https://procurement.opengov.com/portal/daniabeachfl/projects/227105 https://procurement.opengov.com/portal/daniabeachfl/projects/227105 questions answered and information supplied by means of such addendum or addenda will be considered as binding. Oral interpretations, clarifications or other information will have no legal and binding effect.

2. OVERVIEW

The City of Dania Beach (“City”) is soliciting Proposals from interested persons, firms, or both for the provision of the services described in this RFQ. Through a Request for Qualifications process described in this document, persons and firms interested in assisting the City in provision of such services must prepare and submit a qualifications packet in accordance with the procedure and schedule in this RFQ. The City will review submittals only from those persons and firms that submit a Request for

Qualifications packet which includes all the information required to be included as described in the RFQ.

In order to be considered, persons, consulting firms or team joint ventures must demonstrate specific experience and capabilities in all related areas for which they seek to perform work as described. Consultants should also be familiar with the standards, practices, requirements, and applicable ordinances of the City of Dania Beach.

The City intends to select a professional architecture or engineering firm capable of providing services necessary to complete the services required by the City as outlined in this RFQ. The scope of services include, but are not limited to, working with the

City to create a bid package, identify all documents to include in the package, modifications to any drawings or documents to include in the package including any special grant conditions, photos, and other pertinent information and to provide overall project management for the project as well as assistance with construction management.

3. SCOPE OF SERVICES

3.1. SCOPE OF SERVICES

The scope of services is a general guide to the work the City expects to be performed by the Consultant and is not a complete listing of all services that may be required or desired.

The City is soliciting qualifications from professional architectural firms to provide comprehensive design, preservation, planning services, and bidding assistance for the restoration and adaptive reuse of the recently acquired historic MC Frost House. The property is located at 400 S. Federal Highway, Dania Beach, Florida, 33004 and includes a main house, and a detached two-car garage with apartment above. The City intends to preserve the historic character of the property while transforming it into a functional event venue that supports community use, cultural programming, and revenue-generating rentals.

Additionally, the City intends to pursue historic designation for the exterior of the home, and the selected architectural firm will be expected to support this process through research, documentation, and design recommendations consistent with historic preservation standards.

Project Objectives

• Preserve and restore the historic architectural character of the home’s exterior.

• Adapt the interior for efficient event-support operations while maintaining structural integrity and historic elements where feasible.

• Create a cohesive, attractive, and functional outdoor event space.

• Ensure compliance with historic preservation guidelines, building codes, ADA requirements, and all applicable regulations.

• Provide the City with conceptual and visual materials to guide decision-making and community engagement.

• Design of interior and exterior low-voltage infrastructure systems.

• Support the City in identifying and pursuing grant funding opportunities related to historic preservation and restoration.

A. The firm selected through this RFQ will produce a full, integrated design for the property, which will be implemented across three distinct phases:

Phase I – Interior Rehabilitation and Functional Redesign

Phase II – Exterior Restoration and Historic Preservation

Phase III – Landscape and Site Design for Event Use

Phase I – Interior Rehabilitation and Functional Redesign

• Conduct a full assessment of the interior structure, systems, and finishes.

• Develop design concepts for interior spaces to support vendor staging, catering prep, storage, and event logistics.

• Evaluate and recommend upgrades to electrical, plumbing, HVAC, and life-safety systems.

• Identify opportunities to preserve interior historic features where appropriate.

• Prepare schematic designs, design development drawings, and construction documents.

• Provide cost estimates for proposed improvements.

• Coordinate with City staff to ensure the interior layout supports operational needs.

Phase II – Exterior Restoration and Historic Preservation

• Conduct a historic assessment of the home’s exterior, including architectural features, materials, and structural conditions.

• Prepare documentation and recommendations to support the City’s application for historic designation.

• Develop restoration plans consistent with the Secretary of the Interior’s Standards for the Treatment of

Historic Properties.

• Provide design solutions for exterior improvements, including façade restoration, porch and roof repairs, window and door rehabilitation, and accessibility enhancements.

• Prepare construction documents and cost estimates for all exterior work.

• Coordinate with local historic preservation agencies as needed.

Phase III – Landscape and Site Design

• Develop a comprehensive site plan for outdoor event use, including circulation, lighting, landscaping, hardscape, and guest amenities.

• Evaluate opportunities for outdoor structures such as pergolas, seating areas, pathways, and event-support zones.

• Ensure the site design supports accessibility, safety, and efficient event operations.

• Provide irrigation, drainage, and grading recommendations as needed.

• Prepare construction documents and cost estimates for all landscape and site improvements.

B. Renderings and Conceptual Materials

The selected firm will provide the City with no fewer than three (3) high-quality renderings illustrating proposed concepts for:

• The interior functional layout

• The exterior restored façade

• The landscape and event-space design

Renderings must be suitable for public presentation, stakeholder review, and City Commission consideration.

C. Grant Funding Support

The selected firm will assist the City in identifying, preparing for, and pursuing grant opportunities related to historic preservation, restoration, and cultural heritage projects. Responsibilities include:

• Identifying relevant federal, state, and local grant programs.

• Providing technical documentation, architectural descriptions, and design materials required for grant applications.

• Supplying cost estimates, project narratives, and preservation justifications as needed.

• Coordinating with City staff to ensure timely and complete submission of grant materials.

This support is intended to strengthen the City’s ability to secure external funding for restoration and preservation activities.

D. Meetings, Coordination, and Deliverables

• Attend project kickoff and regular coordination meetings with City staff.

• Conduct site visits as needed throughout all phases.

• Provide schematic designs, design development documents, construction documents, and technical specifications for each phase.

• Deliver digital files in City-approved formats.

• Provide updated cost estimates at key milestones.

• Assist the City during permitting and regulatory review processes.

• Provide construction-phase support, including responding to RFIs, reviewing submittals, and attending site inspections if requested.

3.2. COMPLIANCE WITH FLORIDA STATUTE 287.055 'CONSULTANTS' COMPETITIVE

NEGOTIATION ACT'

A. In accordance with Florida State Statute 287.055, known as the “Consultants’ Competitive Negotiation

Act” (the “CCNA”), the purpose of this solicitation is to invite architecture firms (Consultants) to provide proposals for the design, permitting, bidding assistance and construction phase services associated with the project identified in this RFQ. Work includes but is not limited to the following:

• Design, analysis and permitting for construction of the project.

• Devise a bidding strategy to meet the project schedule that may include multiple contractors through multiple bids.

• Project management and oversight.

• Permit applications.

• Final signed and sealed Plans, permits, detailed bid form, Technical Specifications and details.

• Complete and orderly maintenance of paperwork and records.

• Receipt and logging of correspondence.

• Review of Contractor(s) monthly invoices during construction phase and applications for payment.

• Project closeout inspection.

3.3. PROJECT LOCATION

Martin C. Frost House

400 South Federal Highway

Dania Beach, FL, 33004

4. SUBMISSION REQUIREMENTS

4.1. POSTPONEMENT AND EXTENSION OF DATE FOR SUBMITTING PROPOSALS

The City reserves the right to postpone and extend the date for the receipt of Proposals and will give ample notice of any such postponement and extension to each known prospective Proposers.

4.2. PROPOSAL REQUIREMENTS

Proposers shall, as a minimum, include the following information with the submittal of its Proposal:

A. Business Structure: Provide a description of the general capabilities of the Proposer, including information relating to the total size and staffing, professional staff, resources, and clerical support;

Provide résumés of all key personnel who may be assigned to perform the requested services.

B. Relevant Experience: Provide a list of five (5) similar projects within the last five (5) years provided to other municipalities, which demonstrates historic preservation, restoration, or rehabilitation, adaptive reuse of historic structures, event venue or public-use facility design. Each project must include current contact names and telephone numbers with each municipality; contact persons must be able to speak about the performance of the Proposer.

C. Litigation: Provide a listing of all lawsuits or proceedings involving the Proposer within the past ten

(10) years, including case names and numbers, courts, nature of the actions and disposition or status of each case.

D. Equal Opportunity Statement: A statement that the Proposer is an equal opportunity employer and that it does not and will not discriminate against any person, employee, or applicant for employment on account of age, race, creed, religion, color, sex, sexual orientation, disability, national origin, marital status, or political affiliation.

E. Certified Minority Business Enterprise: In accordance with Florida Statute 287.055 Acquisition of professional architectural, engineering, landscape architectural, or surveying and mapping services;

definitions; procedures; contingent fees prohibited; penalties; Section 2. (d): if a proposing Firm is a certified minority business enterprise as defined by the Florida Small and Minority Business Assistance

Act, and the Firm submits proof of a valid certification from the Florida Department of Management

Services Office of Supplier Diversity, this Firm will receive five points for this criterion. The submitted certification will be validated using the Certified Vendor Directory from the Office of Supplier Diversity website, https://osd.dms.myflorida.com/directories . Firms must provide a copy of the Certificate with submission if proposing for disciplines which require licenses per Florida Statute 287.055.

F. Copies of all licenses, certificates of competency or other documentation required by federal, state, or local laws, statutes or regulations are required to be submitted as evidence of the authority to perform the services described in the RFQ.

G. All Proposals must include preliminary certificates of insurance verifying all general insurance requirements.

https://osd.dms.myflorida.com/directories

H. All Proposals must be signed by a representative who is authorized to contractually bind the Proposer.

4.3. MINIMUM QUALIFICATION REQUIREMENTS

In order for a Proposal to be considered by the City, Proposers shall demonstrate in their Proposals compliance with the following minimum requirements:

A. Proposers must be currently certified, licensed and authorized to work in the State of Florida to services as sought by this RFQ;

B. Experience working with government agencies;

C. Currently insured and meeting City insurance requirements with insurance certificates provided that state the name of the Proposer, current street address of the business and the type of work for which a

Business Tax Receipt is issued as well as all additional insurance requirements, including required endorsements.

The City shall not consider Proposals that fail to demonstrate compliance with the above requirements. The selected Proposer(s) shall maintain and keep in force insurance throughout the life of any contract, and all renewals and extensions, if any, pertaining or related to the requirements specified in this Section. Failure of the Proposer to comply with these requirements will be sufficient grounds for the City to declare the Contract in default and subject the contract to possible termination by the City.

5. INSURANCE REQUIREMENTS

5.1. INSURANCE COVERAGE

A selected Proposer shall not commence services under an Agreement until it has obtained all insurance required under this paragraph and as required by the Agreement, and not until such time that the coverages are approved by the Risk Manager of the City. The Proposer shall not allow any employee of Proposer or any subcontractor to commence services on any subcontract until the subcontractor and all coverages required of any subcontractor have been obtained and approved by the Risk Manager of the City. In addition, the Proposer shall be responsible for any and all policy deductibles and self-insured retentions.

The following are requirements that must be met regarding the Proposer’s delivery of Certificates of Insurance for all coverages required in the Agreement and Proposal Documents:

A. “Preliminary” certificate means that certificates of insurance verifying all general insurance requirements (as noted below) must be included with your Proposals submittal on the date and time of the opening of Proposals. If the “preliminary” certificates are not included with a submittal, then the

City has the right to consider the submitted response as non-responsive on the date and time of the response opening. “Preliminary” Certificates may be issued without documentation of all “Special

Provisions”. However, Proposers must understand that all provisions, including “Special Provisions” noted below, are expected to be fully documented on or attached to the “Official” Certificates of

Insurance as described below.

B. “Official” Certificates of Insurance must be delivered to the City Clerk’s office and Risk Manager of the

City. If the “Official” certificates are not delivered before or on the fourteenth (14th) Business Day after the issuance by the City of the “Notice of Selected Proposer”, then the City has the right to consider the awarded Agreement to the successful Proposer as void and to negotiate a contract with the next best qualified Proposer. “Special Provisions”, as referenced below under each type of insurance requirement shall be fully confirmed on or attached to the “Official” certificates.

C. All Certificates of Insurance must clearly identify the contract to which they pertain, including a brief description of the subject matter of the contract. The certificates shall contain a provision that coverage afforded under the policies will not be canceled until at least thirty (30) days’ prior written notice has been given to City. If this coverage is not provided, then the Proposer is responsible for such notice to

City. Insurance policies for required coverages shall be issued by companies authorized to do business under the laws of the State of Florida and any such companies’ financial ratings must be no less than A-

VII in the latest edition of the “BEST’S KEY RATING GUIDE”, published by A.M. Best Guide. In the event that the insurance carrier’s rating shall drop, the insurance carrier shall immediately notify the City in writing.

D. Coverages shall be in force until all services required to be performed under the terms of the Agreement, including any applicable warranty period, is satisfactorily completed as evidenced by the formal written acceptance by the City. In the event insurance certificates provided to City indicate that the insurance shall terminate and lapse during the period of the Agreement, including any applicable warranty period, then in that event, the Proposer shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverages for the balance of the period of the Agreement, including any extension of it, and including any applicable warranty period, is in effect. THE PROPOSER AND ANY APPROVED SUBCONTRACTOR SHALL NOT

PERFORM OR CONTINUE SERVICES PURSUANT TO THE AGREEMENT, UNLESS ALL

COVERAGES REMAIN IN FULL FORCE AND EFFECT. ANY DELAY IN THE WORK

CAUSED BY A LAPSE IN COVERAGE SHALL BE NON-EXCUSABLE, SHALL NOT BE

GROUNDS FOR A TIME EXTENSION, AND WILL BE Coverages shall be in force until all services required to be performed under the terms of the Agreement, including any applicable warranty period, is satisfactorily completed as evidenced by the formal written acceptance by the

City. In the event insurance certificates provided to City indicate that the insurance shall terminate and lapse during the period of the Agreement, including any applicable warranty period, then in that event, the Proposer shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverages for the balance of the period of the Agreement, including any extension of it, and including any applicable warranty period, is in effect.

5.2. COVERAGE REQUIREMENTS

A. Insurance Required Before Commencement of Work: The Contractor shall not commence Work under the Agreement until Contractor has obtained all insurance required under this Section, and not until such time that the coverages are approved by the Risk Manager of the City. The Contractor shall not allow any employee of Contractor or any Subcontractor to commence Work on any subcontract until the Subcontractor and all Coverages required of any Subcontractor have been obtained and approved by the Risk Manager of the City. In addition, Contractor shall be responsible for any and all policy deductibles and self-insured retentions.

B. Insurance Requirements: Coverages shall be in force until all Work required to be performed under the terms of the Agreement, including any applicable warranty period, is satisfactorily completed as evidenced by the formal written acceptance by the City. In the event insurance certificates provided to

City indicate that the insurance shall terminate and lapse during the period of the Agreement, including any applicable warranty period, then in that event, the Contractor shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverages for the balance of the period of the Agreement, including any extension of it, and including any applicable warranty period, is in effect. THE CONTRACTOR AND ANY

SUBCONTRACTOR SHALL NOT PERFORM OR CONTINUE WORK PURSUANT TO THE

AGREEMENT, UNLESS ALL COVERAGES REMAIN IN FULL FORCE AND EFFECT. ANY

DELAY IN THE WORK CAUSED BY A LAPSE IN COVERAGE SHALL BE NON-

EXCUSABLE, SHALL NOT BE GROUNDS FOR A TIME EXTENSION, AND WILL BE

SUBJECT TO ANY OTHER APPLICABLE PROVISIONS DESCRIBED IN THE

AGREEMENT OR ELSEWHERE IN THE SOLICITATION DOCUMENTS CONCERNING

CONTRACTOR DELAY.

C. Required Minimum Coverages: The below coverages are minimum limit requirements. Umbrella or

Excess Liability policies are acceptable to provide the total required liability limits, as long as the Risk

Manager of the City reviews and approves in writing the insurance limits on each of the policies. The

City must approve any changes to these specifications and has the right to review and amend coverage requirements. The CONTRACTOR shall be held responsible for any modifications, deviations, or omissions in these insurance requirements. CONTRACTOR shall be responsible for any deductible amounts.

D. Commercial General Liability

1. Limits of Liability (Minimum)

▪ Bodily Injury & Property Damage Liability

▪ Each Occurrence $1,000,000

▪ Policy Aggregate $2,000,000

▪ Personal & Advertising Injury $1,000,000

▪ Products & Completed Operations $1,000,000

2. Endorsements Required – Include in body of COI and/or Description of Operations

▪ Annual Aggregate shall apply “Per Project/Job”, if available

▪ Waiver of Subrogation in favor of the City, if available

▪ Insurance shall apply on a primary and non-contributory basis

▪ “The City of Dania Beach, Florida” is included as “Additional Insured”

▪ If Vendor’s Insurance includes coverage for with an “As Required by Written

Agreement/Contract” provision, then the following must be in place to establish such written agreement and trigger coverage:

o An executed written contract between the City and Vendor including these requirements;

OR

o Statement on a Purchase Order or Invoice or other attachment thereof which includes the following verbiage:

“Vendor will provide proof of General Liability insurance with Limits of $1,000,000 Per

Occurrence/$2,000,000 General Aggregate. City is included as Additional Insured.”

E. Business Automobile Liability

1. Limits of Liability (Minimum)

▪ Bodily Injury and Property Damage

▪ Combined Single Limit $1,000,000

▪ Any Auto/Owned Autos or Scheduled Autos

▪ Including Hired and Non- Owned Autos

▪ Any One Accident

2. Endorsements Required-Include in body of COI and/or Description of Operations

▪ City of Dania Beach included as an additional Insured if appropriate and available

F. Workers’ Compensation / Employers’ Liability

1. Workers Compensation Limits: Statutory - State of Florida

▪ Waiver of Subrogation in favor of City, if available

2. Employers Liability Limits:

▪ $100,000 for bodily injury caused by an accident, each accident

▪ $100,000 for bodily injury caused by disease, each employee

▪ $500,000 for bodily injury caused by disease, policy limitWorkers Compensation must be provided for all persons fulfilling this contract, whether employed, contracted, temporary or subcontracted.Contractor(s) must be in compliance with all applicable state and federal workers’ compensation laws, including US Longshore and Harbor Workers Compensation Act, Jones Act

(maritime), Federal Employers Liability Act (railroad), etc.In no event shall Vendor be permitted to utilize in the execution of this agreement, the following:

i. any employee, subcontractor or subcontractor employee that is exempted or purported to be exempt from Workers’ Compensation insurance coverage; or

ii. any employee, subcontractor or subcontractor employees who will be covered by an employee leasing arrangement

G. Umbrella/Excess Liability (Excess Follow Form) can be utilized to provide the required limits.

Coverage shall be “following form” and shall not be more restrictive than the underlying insurance policy coverages, including all special endorsements and City as Additional Insured status. Umbrella should include Employer’s Liability.

H. Professional Liability/Errors & Omissions

Licensed design professional work, such as that provided by architects, engineers, surveyors, etc., shall maintain professional liability, malpractice, or errors and omissions insurance with limits of $2,000,000 per occurrence.Limits of Liability:

Each Claim $2,000,000

Policy Aggregate $2,000,000Retro Date- Prior to commencement of job. Coverage is to be maintained and applicable for a minimum of of 3 years following contract completion.

I. Other Conditions Required:

▪ Subcontractors’ Compliance: It is the responsibility of the contractor to ensure that all subcontractors comply with all insurance requirements.

▪ Cancellation Requirements: Required insurance shall always be maintained while the vendor is on or utilizing City premises. The above policies shall provide the City of Dania Beach with 10 days’ written notice of cancellation or material change from the insurer. If the policies do not contain such a provision, it is the responsibility of the Contractor to provide such notice.

▪ Notice Requirements: If an insurable incident occurs while the vendor is engaged in a City project, notification to the City is required.

▪ Insurance Carrier Financial Stability Requirements:

Insurance must be provided by companies authorized to do business in the State of Florida. City reserves the right but not the obligation to reject any insurer providing coverage due to poor or deteriorating financial condition.

• The Company must be rated no less than “A-” as to management, and no less than “Class

VII” as to financial strength, by the latest edition of Best Insurance Guide published by A.M.

Best Company, or its equivalent. All policies or certificates of insurance are subject to review and verification by Risk Management. If a company is downgraded during the agreement term, Vendor shall notify the City.

▪ Certificates of Insurance/Verification of Coverage: Proof of the required insurance must reflect all required insurance above will be furnished by Vendor to the City of Dania Beach Human

Resources Department by Certificate of Insurance within 5 days of notification of award. All certificates (and any required documents) must be received and approved by Human Resources before any work commences to permit Vendor time to remedy any deficiencies.

• Valid Certificates verifying coverage is in force as required above must be on file with the

City at all times during contract. If the policies renew during the term of the Contract, updated Certificates verifying coverage is in force shall be submitted to the City within 10 days of expiration. Contractor and/or any Subcontractor shall not perform or continue to work pursuant to this agreement, unless all coverages remain in full force and effect; work delay is subject to provisions in this agreement. If vendor fails to provide proof of insurance within 7 days of City’s receipt of notice at any time during this agreement, the City shall have the right to consider the agreement breached and therefore terminated.

• A copy of Additional Insured Endorsement or other endorsements may be attached to the

Certificate.

o Notices/ Certificate Holder: City of Dania Beach

100 West Dania Beach Boulevard

Dania Beach, FL 33004 o City of Dania Beach CRA (If Applicable)

100 W. Dania Beach Blvd.

Dania Beach, FL 33004

Email: Wayne Fletcher, Risk Manager

The City of Dania Beach, Florida reserves the right to review/revise, reject or accept any required policies of insurance, including limits, coverages or endorsements, herein at the time of the insurance submission.

6. TERMS AND CONDITIONS

6.1. INTERPRETATIONS

Any interpretations, clarifications or additional information not disclosed in this RFQ and determined to be necessary by the City in response to Proposer’s questions will be issued by means of addendum or addenda, which addendum or addenda will be posted to the City's e-Procurement Portal at https://procurement.opengov.com/portal/daniabeachfl, for all interested persons identified by the City as having received the RFQ. The Proposers are required to check the site to see if there has been any addendum or addenda posted regarding this RFQ. Only questions answered and information supplied by means of such

Addendum or Addenda will be considered as binding. Oral interpretations, clarifications or other information will have no legal and binding effect.

A. All questions requiring clarification or interpretation of the RFQ documents shall be made in writing and shall be delivered to the City by Wednesday, April 1, 202611:00 am.

B. Any modification or interpretation of the RFQ documents lies within the sole and exclusive judgment of the City or its Consultant, if so authorized by City, and shall be made in writing in the form of an

Addendum or Addenda to all those who or which are recorded by the City, as having obtained a complete set of the RFQ documents.

C. Interpretations or modifications of the RFQ documents made in any manner other than an Addendum or

Addenda issued by the City shall not be binding. All updates, clarifications, or modifications to the

RFQ shall be issued via written Addendum or addenda and shall be provided to all Proposers.

D. A Proposer, prior to submitting its Response, shall ascertain in writing that it has received any

Addendum or all Addenda issued for the services.

E. Costs for those matters not questioned and not addressed in an Addendum or Addenda shall be the responsibility of the Proposer, and Proposer shall be responsible to include such costs in the RFQ.

6.2. PUBLIC RECORDS

A. Proposer agrees to keep and maintain public records in Proposer’s possession or control in connection with Proposer’s performance under the Agreement. Proposer additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Proposer shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the Agreement, and following completion of the

Agreement until the records are transferred to the City.

B. Upon request from the City custodian of public records, Proposer shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law.

https://procurement.opengov.com/portal/daniabeachfl

C. Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with the Agreement are and shall remain the property of the City.

D. Upon completion of the Agreement or in the event of termination by either party, any and all public records relating to the Agreement in the possession of the Proposer shall be delivered by the Proposer to the City Manager, at no cost to the City, within seven (7) days. All such records stored electronically by

Proposer shall be delivered to the City in a format that is compatible with the City’s information technology systems. Once the public records have been delivered upon completion or termination of the

Agreement, the Proposer shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.

E. Any compensation due to Proposer shall be withheld until all records are received as provided in this

RFQ.

F. Proposer’s failure or refusal to comply with the provisions of this section shall result in the immediate termination of the Agreement by the City.

G. Section 119.0701(2)(a), Florida StatutesIF THE PROPOSER HAS QUESTIONS REGARDING

THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE PROPOSER’S

DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT, THE

PROPOSER MUST CONTACT THE CITY CUSTODIAN OF PUBLIC RECORDS. Custodian of

Records: ELORA RIERA, MMCMailing Address: 100 W. Dania Beach

Boulevard Dania Beach, Florida 33004 Telephone number: 954-924-9800, Ext. 3623Email: eriera@daniabeachfl.gov

6.3. RESPONSE PROTEST PROCEDURE

A. After a Notice of Recommendation to Award a contract is posted, any actual or prospective Proposer in connection with the pending award of the Contract, or any element of the process leading to the award of the Contract may protest to the City Manager. A protest must be filed by 5:00 P.M. on the third (3rd)

Business Day after posting of the Notice of Award (excluding the day that the Notice is posted) or any right to protest is waived. The protest must be in writing, must identify the name and address of the protester, and must include a factual summary of, and the basis for, the protest. Filing shall be considered complete when the written protest, together with an RFQ Protest w are both timely received by the City Manager’s Office. No RFQ Protest shall be accepted unless it complies with the requirements of this Section.

B. An RFQ Protest Bond is intended to compensate the City for the expenses of administering the protest. If the protest is decided in the protester's favor, the entire deposit shall be returned to the protester. If the protest is not decided in the protester's favor, the deposit shall be retained by the

City. The deposit shall be in the form of a cashier's check. The amount of the RFQ Protest Bond shall be Five Thousand Dollars ($5,000.00).

mailto:tschneider@daniabeachfl.gov

C. Prior to any decision being rendered under this section with respect to a Proposal protest, the City

Manager and the City Attorney, or their respective designees, shall certify whether the submission of the

Proposer to the Proposal in question is responsive. The parties to the protest shall be bound by the determination of the City Manager and the City Attorney with regard to the issue of responsiveness.

D. Protest Committee: The Protest Committee shall have the authority to review, settle, and resolve all protests. Members of the Protest Committee will be appointed by the City Manager. If the Protest

Committee determines that the pending award of a contract or any element of the process leading to the award involved a significant violation of law, applicable rule or regulation, all steps necessary and proper to correct the violation shall be taken. If the Protest Committee determines that the protest has merit, the City Manager shall direct all appropriate steps be taken to remedy it.

1. The decision shall specifically state the reasons for the action taken and inform the protestor of its right to challenge the decision. Any person aggrieved by any action or decision of the Protest

Committee, with regard to any decision rendered under this section may appeal the decision to the

City Commission for a hearing. The City Commission will hear the appeal and render a final decision.

E. In the event of a timely protest, the City Manager shall stay the award of the Contract, unless after consulting with the City Attorney and a representative from the City’s Department for which the services are being obtained, the City Manager then determines that the award of the contract is necessary without delay to protect the substantial interests of the City. The continuation of the award process under these circumstances shall not preempt or otherwise affect the protest.

F. The institution and filing of a protest under this provision is an administrative remedy that shall be employed prior to the institution and filing of any civil action against the City concerning the subject matter of the protest.

6.4. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING

Bidders or Offerors are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Bidder's or Offeror's social, political, or ideological interests when determining if the Bidder or Offeror is a responsible Bidder or Offeror. Bidders or Offerors are further notified that the City's governing body may not give preference to a Bidder or Offeror based on the

Bidder's or Offeror's social, political, or ideological interests.

6.5. CONE OF SILENCE

A. Definitions: “Cone of Silence,” as used in this RFQ means a prohibition on any communication between:

o a potential vendor, service provider, proposer, lobbyist, or consultant, and o a City Commission member, City’s professional staff including, but not limited to, the City Manager and her staff, or any member of the City’s Bid Review Committee.

B. Restriction; Notice: A Cone of Silence shall be imposed upon this RFQ upon the advertisement of the

RFQ. At the time of imposition of the Cone of Silence, the City Manager or designee shall provide for public notice of the Cone of Silence by posting a notice at the City Hall.

C. Termination of Cone of Silence: The Cone of Silence shall terminate at the beginning of the City

Commission (whether a regular or special meeting) at which the City Manager makes a written recommendation of award to the City Commission. However, if the City Commission refers the City

Manager’s recommendation back to the City Manager or staff for further review, the Cone of Silence shall be re-imposed until such time as the City Manager makes a subsequent written recommendation.

D. Exceptions to Applicability: The provisions of this section shall not apply to:

o Communication with the City RFQ representative;

o Oral communications at pre-proposal conferences;

o Oral presentations before the Bid Review Committee;

o Public presentations made to the City Commission members during any duly noticed public meeting;

o Communications regarding the RFQ between a potential vendor, service provider, proposer, lobbyist or consultant and the City’s Procurement Administrator or City employee designated as responsible for administering the procurement process for the RFQ, provided the communication is limited strictly to matters of process or procedure already contained in the corresponding solicitation document;

o Communications with the City Attorney and his staff;

o Duly noticed site visits to determine the competency of a Proposer regarding the RFQ during the time period between the opening of Proposals and the time the City Manager makes a written recommendation;

o Any emergency procurement of goods or services pursuant to City Code;

o Proposals to the City’s request for clarification or additional information o Communications to enable City staff to seek and obtain industry comment or perform market research, provided all related communications between a potential vendor, service provider, proposer, lobbyist, or consultant and any member of the City’s professional staff including, but not limited to, the City Manager and staff are in writing or are made at a duly noticed public meeting .

E.

F. Penalties: Violation of this section by a Proposer or other listed person shall render any RFQ award or contract to the Proposer voidable by the City Commission or City Manager. Any person who violates a provision of this section may be prohibited from serving on the City Bid Review Committee. In addition to any other penalty provided in this RFQ, violation of any provision of this section by a City employee may subject the employee to disciplinary action.

Please contact the City Attorney for any questions concerning “Cone of Silence” compliance.

7. EVALUATION CRITERIA AND PROCEDURES

The City will consider Proposers that are responsive and responsible by providing accurate information as delineated in Section 4, Submittal Requirements.

All submitted Proposals will be evaluated based on the information provided that is responsive to this

RFQ. Evaluation criteria will include, but not be limited to, the ability of professional personnel; past performance; willingness to meet time and budget requirements; location; recent, current, and projected workloads of the firms.

The scoring of the Proposals by the Bid Review Committee will be based on a point total and not a percentage factor. The Bid Review Committee will evaluate and rank the Proposals received on the basis of the criteria and available points indicated below.

No. Evaluation Criteria Scoring Method Weight (Points)

1. FIRM QUALIFICATIONS

Qualifications of the firm; number of years firm has been in business; references/past performance; recent, current, and projected workloads.

• Demonstrated experience with historic preservation, restoration, and rehabilitation projects.

• Successful completion of projects involving historic homes or structures of similar age, scale, and complexity.

• Experience with adaptive reuse projects, particularly those involving event venues or public-use facilities.

• Quality of past performance for municipal or public-sector clients.

N/A N/A

2. EXPERIENCE AND QUALIFICATIONS

OF ASSIGNED STAFF

• Professional qualifications, certifications, and licenses of the project team.

• Experience of key staff in historic preservation, architectural design, and project management.

• Demonstrated expertise in preparing documentation for historic designation and compliance with preservation standards.

3. APPROACH AND DELIVERY OF

SERVICES

Understanding the scope of work, ability to comply with the full scope of work, technical soundness of Proposal

• Demonstrated understanding of the

City’s goals for interior functional redesign, exterior historic restoration, and landscape/event-space development.

• Quality and clarity of the firm’s proposed approach to completing the project’s three phases.

• Understanding of the Secretary of the

Interior’s Standards for the Treatment of Historic Properties.

• Approach to coordinating with City staff, regulatory agencies, and stakeholders.

N/A N/A

4. Woman or Minority Business Enterprise

Florida Statute 287.055 Section 2. (d) Minority

Business Enterprise Certification . Current certification must be included.

8. PROPOSER SUBMISSION

1. PROPOSAL SUBMISSION

1.1. Please upload your proposal response here.*

*Response required

2. REFERENCES

Provide a list of at least five commercial or government references that the successful Bidder has supplied service/commodities meeting the requirements of the City of Dania Beach specifications, within the last five (5) years

2.1. Reference 1*

Name of Entity for which services were performed:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

*Response required

2.2. Reference 2*

Name of Entity for which services were performed:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

*Response required

2.3. Reference 3*

Name of Entity for which services were performed:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

*Response required

2.4. Reference 4*

Name of Entity for which services were performed:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

*Response required

2.5. Reference 5*

Name of Entity for which services were performed:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

*Response required

3. PROPOSER QUALIFICATION QUESTIONAIRE

3.1. Firm Name:

3.2. Business Address:*

*Response required

3.3. Contact information of authorized representative*

Include name, title, email address and phone number

*Response required

3.4. Entity Type*

☐ Corporation

☐ Partnership

☐ Individual

☐ Other (specify below)

*Response required

3.5. Date of organization or incorporation of business:

3.6. State in which business is organized or incorporated:

3.7. Please list the name and title of Principal Officers and the date they were elected:

3.8. If Proposer is other than an individual, corporation or partnership, describe the organization and give the names and addresses of principals:

3.9. How many years has your organization been in business?*

*Response required

3.10. If Proposer is operating under a fictitious name, submit evidence of compliance with the Florida

Fictitious Name Statute:

3.11. Please list any former names under which your business has operated:

3.12. The length of time (continuous) in business in Florida:*

*Response required

3.13. If an out-of-state Corporation or entity, must be currently authorized to do business in Florida by the

Office of the Florida Secretary of State.*

☐ Please confirm

3.14. State the name and title of the individual who will have responsibility relating to the services:*

*Response required

3.15. State the name and address of attorney or law firm, if any, for the business of the Proposer:*

If none, indicate such in the space below.

*Response required

3.16. Have you personally reviewed the requirements for the proposed services?*

☐ Yes

☐ No

*Response required

3.17. Did you attend the Pre-Proposal Conference if any such conference was held?

☐ Yes

☐ No

3.18. Have you ever failed to complete any work awarded to you? If so, state when, where and why:*

*Response required

3.19. State the names, addresses and the type of business of all firms that are partially or wholly owned by

Proposer:

3.20. Attach a financial statement including Proposer's latest balance sheet and income statement showing the following items: a) Current Assets b) Net Fixed Assets c) Other Assets d) Current Liabilities e)

Other *

Note that financials are exempt in Florida statutes from public record disclosure and will remain confidential.

*Response required

3.21. State the name of the firm preparing the financial statement and its date:*

*Response required

3.22. Is this financial statement for the identical organization named on page one? *

☐ Yes

☐ No

*Response required

3.23. If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent-subsidiary).

3.24. The Proposer acknowledges and understands that the information contained in response to this

Questionaire shall be relied upon by the City in awarding a contract and such information is warranted by Proposer to be true. The discovery of any omission or misstatement that materially affects the Proposer's qualifications to perform under the contract shall cause the City to reject the proposal, and if after the award, to cancel and terminate the award, contract or both.*

4. REQUIRED FORMS

4.1. Anti-Human Trafficking Affidavit*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Affidavit_of_Compliance_wit...

*Response required

4.2. Sworn Statement Under Section §287.133(3)(a), Florida Statutes on Public Entity Crimes*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• City_of_Dania_Beach_Florida...

*Response required

4.3. Non-Collusion Affidavit*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Non_Collusion_Affidavit.pdf

*Response required

4.4. Certification to Accuracy of Propsal*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Certification_to_Accuracy_o...

*Response required

4.5. Drug Free Workplace Certification*

Whenever two (2) or more bids/Bids, which are equal with respect to price, quality, and service, are received by the CITY OF DANIA BEACH for the procurement of commodities or contractual services, a bid/Bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances…