CITY OF DANIA BEACH, FLORIDA

REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL ARCHITECTURAL SERVICES FOR THE

HISTORIC MC FROST HOUSE

City Request for Qualifications (“RFQ”) No. 25-000

Prepared by:

City of Dania Beach, Florida 100 W. Dania Beach Boulevard Dania Beach, FL 33004

DECEMBER 1, 2025

CITY OF DANIA BEACH, FLORIDA RFQ NO. 25-000

PROFESSIONAL ARCHITECTURAL SERVICES FOR

MC FROST HOUSE

SECTION 1 - REQUEST FOR QUALIFICATIONS NOTICE

The City of Dania Beach issued the following Request for Qualifications (RFQ) Notice pertaining to Professional Architectural Services for the MC Frost House.

The RFQ may be examined and obtained on or after December 1, 2025 on DemandStar at http://www.demandstar.com and the City of Dania Beach website at www.daniabeachfl.gov. Vendors who or which obtain solicitation documents from sources other than these sources are cautioned that the solicitation package may be incomplete. Furthermore, all addenda will be posted and disseminated by the Procurement Department via DemandStar and the City of Dania Beach website, [THIS SPACE INTENTIONALLY LEFT BLANK]

NOTICE TO PROPOSERS

NOTICE IS GIVEN that the City of Dania Beach, Florida, ("CITY") will be accepting sealed proposals for:

Professional Architectural Services for MC Frost House RFQ No. 25-000

Pursuant to Section 287.055, Florida Statutes, the City requests proposals from qualified and experienced firms to provide Professional Architectural Services for the MC Frost House.

Proposals will be accepted on DemandStar or by email to the procurement department at procurement@daniabeachfl.gov until January 9, 2026 at 10:00 a.m. EST. Proposals received after this time will be rejected.

All electronic submissions will remain confidential and exempt from public record requirements until the response opening is conducted.

HISTORY

MC Frost House

Constructed in 1924, Martin C. Frost house at 400 South Federal Highway stands as one of Dania Beach’s most distinguished examples of mediterranean Revival architecture. Built by local contractor Edgar S. Tubbs, the residence was developed within the Dania Heights subdivision-an initiative of Martin C. Frost, one of Florida’s most influential tomato growers and civic leaders of the early twentieth century. The property reflects the optimism and architectural exuberance of South Florida’s 1920s land boom and remains among the city’s best-preserved historic buildings along Federal Highway. Its scale, craftsmanship, and stylistic character exemplify the region’s early vision of progress and prestige.

Martin C. Frost (1886–1965) played a pivotal role in shaping the agricultural and civic landscape of early Dania Beach. After establishing the state’s largest tomato-growing enterprise through his partnership with M.C. Hardee, Frost’s innovations in irrigation and crop management set new standards for South Florida farming. His leadership extended beyond agriculture—he served multiple terms as mayor, county commissioner, and local businessman, helping to guide Dania Beach’s transformation from a rural settlement to a thriving municipality. The construction of his residence coincided with the height of his professional and political prominence, symbolizing both personal achievement and the broader prosperity of the community.

Architecturally, the Frost House is an exceptional expression of the Mediterranean Revival style, characterized by textured stucco walls, red clay tile roofs, arched openings, wrought-iron balconies, and finely crafted wood and masonry detailing. The two-story structure features a complex roofline, a sweeping L-shaped veranda, and an arrangement of casement windows and French doors that merge indoor and outdoor living spaces. Complemented by a masonry privacy wall and a two-story garage apartment, the residence maintains a high degree of integrity in both form and materials. As such, it stands not only as a monument to the city’s 1920s development era but also as a vital architectural landmark worthy of preservation and continued stewardship.

SERVICES REQUESTED

Professional architectural services are requested to provide architectural specifications for the historic rehabilitation and restoration of the MC Frost House in Dania Beach, Florida.

EXPERIENCE

Proposers shall be professionally licensed to practice architecture in the State of Florida and have relevant experience in South Florida (Monroe, Miami-Dade, Broward, or Palm Beach County). Proposers shall have completed a minimum of five (5) projects, providing architectural services for properties of a similar scope, size and complexity as the MC Frost House project and have experience working with governmental agencies.

PRE-PROPOSAL CONFERENCE

A Pre-Proposal Conference shall be held on Friday, December 1st, 2025 at _10:00 a.m., local time, onsite at 400 S Federal Highway Dania Beach, FL 33004.

All Proposers and interested persons are encouraged to attend the meeting, which will outline the Project as described in the Proposal, and provide an opportunity for questions and answers for all interested persons. Any interpretations, clarifications or additional information not disclosed in this Proposal and determined to be necessary by the Owner in response to questions, will be issued by means of addendum or addenda, which addendum or addenda will be posted to the City website, www.daniabeachfl.gov, and www.demandstar.com, for all interested persons identified by the Owner as having received the Proposal Documents. The Proposer is required to check these sites to see if there has been any addendum or addenda posted for this Proposal. Only questions answered and information supplied by means of such addendum or addenda will be considered as binding. Oral interpretations, clarifications or other information will have no legal and binding effect. Proposals from those who have failed to attend will not be opened. Proposers arriving past the indicated time will not be eligible to submit a Proposal.

Interested proposers may join this meeting by using this link:

https://meetings.ringcentral.com/j/1483579105

PROPOSAL PROCEDURES

Proposals must be submitted electronically via email to procurement@daniabeachfl.gov or on DemandStar, the City’s designated electronic bidding system. All bid document files must be clearly labeled “RFQ No. 25-000, Professional Architectural Services for The MC Frost House”.

For emailed submissions, please enter the following in the subject line: “Professional Architectural Services for The MC Frost House”.

Once a Proposal has been submitted, it shall not be returned to the Proposer for any reason. The withdrawal, modification or correction of a Proposal after it has been opened by the City shall constitute a breach by the Proposer. No Proposer may withdraw its Proposal within ninety

(90) calendar daysafter the Proposal openingdate.

The sealed Proposals will be publicly opened via RingCentral meeting software at 1:00pm on the same day as Proposal Submittal Deadline noted above. Award of the Proposal will be made at a City Commission meeting.

Any questions concerning this Notice to Proposers shall be directed to the City’s Procurement Department at procurement@daniabeachfl.gov. The last date for questions pertaining to this Response is 5:00 p.m., Friday, December 26, 2025. QUESTIONS AFTER THIS DATE WILL NOT BE ANSWERED. Correspondence should read: "RFQ No. 25-000, PROFESSIONAL ARCHITECTURAL SERVICES FOR THE MC FROST HOUSE" in the subject line.

All Proposers are advised that the City has not authorized the use of the City seal by individuals or entities responding to City's Request for Qualifications, and that any such use by unauthorized persons or entities constitutes a second-degree misdemeanor pursuant to Section 165.043, Florida Statutes.

The City Commission of the City of Dania Beach reserves the right to reject any and all Proposals, to waive any informality in a Proposal, and to make split or multiple awards in the best interests of the City.

The Selection Committee shall convene at a publicly noticed meeting and review submissions, rank and evaluate the proposals and provide a recommendation to the City Manager.

Ana M. Garcia, CMC City of Dania Beach Published on: Wednesday, December 10, 2025

SECTION 2 - BACKGROUND INFORMATION

2.1 General

Pursuant to Florida State Statute 287.055, known as the “Consultants’ Competitive Negotiation Act” (the “CCNA”), from the purpose of this solicitation is to invite professional architectural firms licensed to practice architecture in the State of Florida (hereinafter referred to as "Proposer") to provide architectural specifications for the rehabilitation and restoration of the MC Frost House in Dania Beach, Florida. The Proposer and its sub-consultants must be able to perform every element of the scope of services as outlined in this RFQ.

The Proposer shall comply with all federal, state and local laws, rules, practices and regulations.

No guarantee by the City is expressed or implied as to the quantity of services, if any, to be procured under this RFQ.

The City reserves the right to conduct investigations as it deems necessary, to determine the ability of the selected Proposer who or which shall perform the work or services. Information the City deems necessary in order to make a determination shall be provided by the Proposer upon request.

Upon review of the qualifications, the respondents will be evaluated and ranked. The Selection Committee may short list and rank the respondents and may interview respondents for final ranking and recommendation to the City Manager.

2.2 Scope of Services

The City is seeking to engage qualified, professional architectural services to provide architectural specifications for the rehabilitation and restoration of the MC Frost House in Dania Beach, Florida. The Services include but are not limited to:

1. Historic related design and compliance

2. Measure house and prepare as-built drawings

3. Selective demolition plans, if needed

4. Plans and elevations, detail drawings and specifications plans and a booklet for all work

5. Roof and building envelope water proofing design

6. Mold remediation; mechanical, engineering and plumbing (“MEP”) Engineer to assess all building MEP systems

7. Design and specify corrections for electrical lighting, outlets and electrical load calculations where needed

8. Design and specify replacement of air conditioning system(s) including engineering and energy calculations

9. Design and specify corrections for plumbing including related engineering as needed

10. Structural Engineer to assess all building structural systems and specify corrections, such as, but not limited to uneven or sloping floors based upon settlement or failure, including the second floor in the building

11. Design and specify structural design and special reinforcement where required.

2.3 Proposer Licensing and Minimum Qualifications

All proposers must provide the necessary documentation to demonstrate that they meet the following minimum qualifications:

2.3.1 Experience -Proposer shall be professionally licensed to practice architecture in the State of Florida and have relevant experience in South Florida (Monroe, Miami-Dade, Broward, or Palm Beach County). Proposer shall have completed a minimum of five (5) projects providing architectural services for the rehabilitation and restoration of properties of a similar scope, size and complexity as the MC Frost House project and demonstrate experience working with governmental agencies.

2.3.2 Authorization to do Business - Proposer shall have been authorized to do business in the State of Florida.

2.3.3 Licenses - Proposer shall be licensed to practice architecture in the State of Florida and must be fully licensed with all required state and local government licenses and permits.

2.4 Insurance Requirements:

Before performing any work for the City, Proposer shall procure and maintain, during the life of the Agreement, unless otherwise specified, the insurance coverage as described in the Agreement.

SECTION 3 -GENERAL CONDITIONS

3.1 RFQ Documents

These RFQ documents constitute the complete set of Proposal specifications and forms. All forms and documents must be executed, sealed and submitted as described in Section 4 of this RFQ. Proposals shall be submitted on the prescribed Proposal forms. Proposals not submitted on the prescribed Proposal forms shall be rejected. By submitting a Proposal, the Proposer agrees to be subject to all terms and conditions specified in this RFQ. No exception to the terms and conditions in this RFQ and Agreement shall be allowed. Submittal of a response to this RFQ constitutes a binding offer by the Proposer. Proposer's failure to comply with any provisions in this RFQ may result in disqualification, at the sole discretion of the City.

3.2 Taxes

The Proposer shall not be entitled to the City’s tax-exempt benefits.

3.3 Additional Terms and Conditions

No additional terms and conditions submitted by the Proposer with the RFQ Proposal shall be evaluated or considered. Any and all such additional terms and conditions shall have no force and effect and are inapplicable to this RFQ.

3.4 Interpretations and Inquiries

All Proposers shall carefully examine the RFQ documents. Any ambiguities or inconsistencies shall be brought to the attention of the City or its agent in writing prior to the Proposal deadline.

Any questions concerning this Notice to Proposers shall be submitted in writing to procurement@daniabeachfl.gov, with "RFQ No. 25-000, PROFESSIONAL ARCHITECTURAL SERVICES FOR THE MC FROST HOUSE" in the subject line by 5:00 p.m., December 26, 2025.

Submission of a Proposal will serve as prima facie evidence that the Proposer has examined the Agreement and is fully aware of all conditions affecting the provision of services. No person is authorized to give oral interpretations of, or make oral changes to, the RFQ documents; therefore, oral statements will not be binding and should not be relied upon. Any interpretation of, or changes to, the RFQ documents will be made in the form of a written addendum to the RFQ document and will be furnished by the City to all Proposer. Only those interpretations of, or changes to, the RFQ document that are made in writing and furnished to the Proposer by the City may be relied upon.

3.5 Verbal Agreements

No verbal agreement or conversation with any officer, agent, or employee of the City, either before or after execution of the Agreement, shall affect or modify any of the terms or obligations contained in the Agreement. Any such verbal agreement or conversation shall be considered as unofficial information and in no way binding upon the City or the Proposer.

3.6 No Contingency Fees

Proposer warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Proposer, to solicit or secure an Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the Proposer, any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award or making of the Agreement.

3.7 Independence

On Form 7 provided in Section 5 of this RFQ, the Proposer shall list, and describe any relationships

- professional, financial or otherwise - that it may have with the City, its elected or appointed officials, its employees or agents or any of its agencies or component units for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the services sought in this RFQ. Additionally, the Proposer shall give the City written notice of any other relationships - professional, financial or otherwise - that it enters into with the City, its elected or appointed officials, its employees or agents or any of its agencies or component units during the term of the Agreement.

3.8 Disqualification of Proposers

More than one Proposal from an individual, firm, partnership, corporation or association under the same or different names will not be considered. Reasonable grounds for believing that a Proposer is involved in more than one Proposal for the same work will be cause for rejection of all Proposals in which such Proposers are believed to be involved.

3.9 Assignment; Non-transferability of Proposal

Proposals shall not be assigned or transferred. A Proposer who or which is, or may be, purchased by or merged with any other corporate entity during any stage of the Proposal process, through to and including awarding of and execution of an Agreement, is subject to having its Proposal disqualified as a result of such transaction.

If, at any time during the Proposal process, filings, notices or like documents are submitted to any regulatory agency concerning the potential acquisition of Proposer, or the sale of a controlling interest in the Proposer, or any similar transaction, Proposer shall immediately disclose such information to City. Failure to do so may result in the Proposal being disqualified, at the City’s sole discretion. The City Manager shall determine whether a

Proposal is to be disqualified in such instances.

3.10 Compliance with Applicable Laws

Proposers are required to comply with all provisions of federal, state, county and local laws, ordinances, rules and regulations that are applicable to the services being offered in this RFQ. Lack of knowledge of the Proposers shall in no way be a cause for relief from responsibility, or constitute a cognizable defense.

3.11 Familiarity with Laws and Ordinances

The submission of a Proposal for the services requested in this RFQ shall be considered as a representation that the Proposer is familiar with all federal, state and local laws, ordinances, rules and regulations which affect those engaged or employed in the provision of such services, or equipment used in the provision of such services, or which in any way affects the conduct of the provision of such services; and no plea of misunderstanding will be considered on account of ignorance of them. If the Proposers discovers any provisions in the RFQ documents that are contrary to or inconsistent with any law, ordinance, or regulation, it shall be reported it to the City in writing without delay.

3.12 Advertising

In submitting a Proposal, Proposers agrees not to use the results therefrom as a part of any advertising or Proposers sponsored publicity without the express written approval of the City Manager.

3.13 Execute Agreement

The terms, conditions and provisions in this RFQ shall be included and incorporated in the final Agreement between the City and the successful Proposers. The order of precedence will be the Agreement, the RFQ Documents, the Proposers response and general law. Any and all legal action necessary to interpret or enforce the Agreement will be governed by the laws of Florida. The venue shall be Broward County, Florida.

3.14 Facilities

The City Manager or designee reserves the right to inspect each Proposers facilities at any reasonable time, during normal working hours, without prior notice to determine that the Proposer has a bona fide place of business, and is a responsible Proposer.

3.15 Withdrawal or Revision of Proposal Prior to and After Opening A Proposer shall not withdraw, modify or correct a Proposal after it has been deposited with the City. The withdrawal, modification or correction of a Proposal after it has been deposited with the City shall constitute a breach by the Proposer. No Proposer may withdraw its Proposal within ninety (90) calendar days after the Proposal opening date.

3.16 City's Exclusive Rights

The City reserves the exclusive rights to:

3.16.1 Waive any deficiency or irregularity in the selection process;

3.16.2 Accept or reject any or all qualifications statements in part or in whole;

3.16.3 Request additional information as appropriate;

3.16.4 Award all or a portion of the services set forth in the RFQ as determined to be in the best interest of the City;

3.16.5 Reject any or all Proposals if found by the City Commission not to be in the best interest of the City; and

3.16.6 Award an Agreement to one or more than one Proposer, or make split or multiple awards as determined to be in the best interest of the City.

In the event of a sole proposal, City reserves the right to reject the sole proposal.

By submitting a Proposal, the Proposer acknowledges and agrees that no enforceable Agreement arises until both parties execute the Agreement, that no action shall lie to require the City to sign such Agreement at any time, and that each Proposer waives all claims to damages, lost profits, costs, expenses, reasonable attorney fees, etc., as a result of the City not signing such Agreement.

3.17 Addenda

The City reserves the right to issue addenda. Each Proposer shall acknowledge receipt of such addenda on Form 6 provided in Section 5 of this RFQ. In the event any Proposer fails to acknowledge receipt of such addenda, the Proposal shall nevertheless be construed as though the addenda had been received and acknowledged and the submission of Proposers Proposal shall constitute acknowledgment of receipt of all addenda, whether or not received by Proposer. It is the responsibility of each prospective Proposer to verify that Proposer has received all addenda issued before depositing the Proposal with the City.

3.18 Review of the RFQ Documents

By the submission of a Proposal to provide the services described in this RFQ, the Proposer certifies that a careful review of the RFQ documents has taken place and that the Proposer is fully informed and understands the requirements of the RFQ documents and the quality and quantity of service to be performed.

3.19 Adjustment/Changes/Deviations

No adjustments, changes or deviations to the RFQ will be accepted unless the conditions or specifications of the RFQ expressly so provide.

3.20 RFQ as a Public Record

Upon award recommendation or thirty (30) days after Proposal opening, whichever is earlier, any material submitted in response to this RFQ will become a "public record" and shall be subject to public disclosure consistent with Chapter 119, Florida Statutes (Public Records Law). Proposers must claim the applicable exemptions to disclosure provided by law in their response to the RFQ by identifying materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary and legally permitted. The City reserves the right to make all final determination(s) of the applicability of the Florida Public Records Law.

3.21 Subcontracting

No subcontracting shall be permitted, except with the prior approval of the City Manager, which shall be in his sole and absolute discretion. A list of all such subcontractors shall be included in the Proposal. If additional subcontractors are to be used during the term of this Agreement, other than those submitted in the Proposal, a list of subcontractors shall be provided to the City Manager, subject to his approval. Such subcontractors shall be subject to the same contract requirements as the Proposer during the term of this Agreement.

3.22 Public Entities Crime

A person or affiliate as defined in Section 287.133, Florida Statutes, who or which has been placed on the convicted vendor list maintained by the Florida Department of Management Services following a conviction for a public entity crime, may not submit a bid on an Agreement to provide any goods or services to the City and may not transact business with the City in an amount set forth in Section 287.017, Florida Statutes, for Category Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

The Proposer shall include the Public Entity Crimes Affidavit as set forth in Form 3 provided in Section 5 of this RFQ .

3.23 Non-Collusion Affidavit

The Proposer shall include the Non-Collusion Affidavit as set forth in Form 4 provided in Section 5 of this RFQ and as described in Section 4 of the RFQ. Proposer's failure to include the affidavit shall result in disqualification.

SECTION 4 - PROPOSAL PROCESS

4.1 Proposal Submittal Deadline

No Proposer shall take exception to the specifications of this RFQ.

4.1.1 Proposals must be submitted electronically via email to procurement@daniabeachfl.gov or on DemandStar, the City’s designated electronic bidding system. All bid document files must be clearly labeled “RFQ 25-000 Request for Qualifications for Professional Architectural Services for The MC Frost House” For emailed submissions, please enter the following in the subject line: “RFQ 25-000 Request for Qualifications for Professional Architectural Services for The MC Frost House”

4.1.3 Signatures - All required signatures shall be manual, in blue ink of an authorized representative who has the legal authority to bind the Proposer in contractual obligations. The Proposal shall be typed or legibly printed in ink. Use of erasable ink is not permitted. All blank spaces shall be filled in and noted, in ink or typed, with amounts extended and totaled as appropriate. All corrections made by Proposer to any part of the Proposal document shall be initialed in ink. Failure to manually sign the appropriate Proposal forms will disqualify the Proposer and the Proposal will not be considered.

Proposals by corporations shall be executed in the corporate name by the President or Vice- President (or other corporate officer if accompanied by evidence of authority to sign) and the corporate seal shall be affixed and attested by the Corporate Secretary or an Assistant Secretary.

Proposals by partnerships shall be executed in the partnership name and signed by a partner. His/her title shall appear under his/her signature and the official address of the partnership shall be shown below the signature.

4.1.4 Proposal Format - Proposals shall be organized in chapters as described in this RFQ. Chapters shall be separated by a tab indicating the chapter number.

All pages are to be consecutively numbered. If a form is provided and there is insufficient space for a response on a form, the response may be continued on a blank page immediately following the form. The additional pages are to be numbered the same as the form with the addition of the letter "a" "b" "c" etc. If a form is provided and additional forms are needed, the form may be copied. The copied pages are to be numbered the same as the form with the addition of the letter "a" "b" "c" etc.

Responses shall be complete and unequivocal. In instances where a response is not required, or is not applicable or material to the Proposal, a response such as "no response is required" or "not applicable" is acceptable.

Proposal Format

Chapter 1 Cover Sheet Table of Contents Letter of Interest Narrative Qualifications Supplemental (Form1) Litigation History (included in Form 1) Criminal Conduct (included in Form 1)

Chapter 2

Chapter 3

Chapter 4

GSA Standard Form 330 Project Reference Forms (Form 2)

Financial Stability & Statements Insurance Statement (Form 3)

Non-Collusion Certification (Form 4) Drug-free Workplace (Form 5) Addenda (Form 6) Independence Affidavit (Form 7) Scrutinized Companies (Form 8) Certification to Accuracy of Proposal (Form 9)

4.2 Proposal Submittal Deadline

The Proposal Submittal Deadline is included in Section 1- Notice to Proposers, of this RFQ.

4.3 Selection Committee

Proposals submitted shall be evaluated by a three-member Selection Committee ("Selection Committee")

The Selection Committee shall convene at a publicly noticed meeting to review submissions, rank and evaluate the proposals, and provide a recommendation for award.

4.4 Proposals

The Sealed Proposals will be publicly opened at 1:00 p.m. on Friday, January 9, 2026, using RingCentral meeting software, in the presence of the City Clerk or designee on the above stated date. The Selection Committee shall examine the documentation submitted in the Proposals at a time scheduled thereafter. In addition to submitting the GSA Standard Form 330, entitled Architect-Engineer Qualifications, Proposers shall provide the following information in the Proposal:

4.4.1 Cover Sheet - Complete the Cover Sheet in Section 5. Proposer shall clearly identify the following:

i. Proposer's name;

ii. Contact person's name; and

iii. Proposer's Information (address, telephone number, email address and fax number).

4.4.2 Table of Contents - The table of contents should outline in sequential order the major areas of the submittal, including enclosures. All pages shall be consecutively numbered and correspond to the Table of Contents.

4.4.3 Letter of Interest - Provide a Letter on Interest indicating respondent's commitment to the project. Limit letter to no more than two pages. Letter must be signed by an authorized agent of the respondent and indicate the agent's title or authority.

4.4.4 Narrative - Provide a narrative which addresses the proposed approach to the project and any other information called for by the RFQ.

Provide a workload and schedule. Describe the overall approach and methodology including the process for receiving input on desired design elements, client requests and objectives.

Provide an understanding of the scope of services.

Discuss how Proposer would supervise each of the Project Team, sub-consultants, personnel and manage engagement in order to meet deadline(s) and budget.

List similar current assignments both under contract and those selected but pending execution, and discuss the respondent's ability to allocate the appropriate time and resources to the project, in addition to current and expected workload.

4.4.5 Proposers Qualifications-Supplemental Form - Proposers shall complete Form 1 provided in Section 5 of this RFQ. Proposers are permitted to supply additional information that will assist the City in understanding the Proposers organization.

4.4.6 Litigation History - In Form 1, Proposer shall provide a summary of any litigation or arbitration that the Proposer, its parent company or its subsidiaries have been engaged in or are currently engaged in, during the past five (5) years against or involving (1) any public entity in Florida for any amount (2) any private entity for an amount greater than $100,000.00. The summary shall state the nature of the litigation or arbitration, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. The City may disqualify any Proposer it determines to be excessively litigious.

4.4.7 Criminal Conduct - In Form 1, Proposer shall provide a summary of any criminal activity, within the last five years of the company, officers, partners, key personnel, subsidiaries, or parent company related to the services described in this RFQ. The City may disqualify a Proposer on the basis of past criminal convictions when those convictions relate to dishonesty, antitrust violations, or unfair competition.

4.4.8 Proposers Experience and References - Proposer GSA Standard Form 330: the Proposer shall include a summary of Proposer experience in providing professional architectural services in the State of Florida. Proposers shall have been in continuous practice under the same corporate entity in the State of Florida for a minimum of the immediate past ten (10) years, and shall have completed a minimum of five (5) projects for local governments providing architectural services for the rehabilitation and restoration of historical properties, of a similar scope, size and complexity as the MC Frost House project. Proposer shall include in the description of the projects, the scope, size and the total costs of the projects.

Proposer shall not utilize as a reference any City employee, contractor or City elected official. Proposer's use of such references may result in disqualification, at the discretion of the City.

Form 2 - It is the responsibility of the Proposer to provide a minimum of five (5) project references other than the City, for completed projects providing architectural services for the rehabilitation and restoration for properties, of a similar scope, size and complexity as the

MC Frost House project, and demonstrate experience working with governmental agencies using Form 2 in Section 5 of this RFQ and providing this information with your submission. Failure to do so may result in the rejection of your submission.

4.4.9 Financial Stability and Statements

Proposer must provide evidence of sound business practices and fiscal responsibility.

4.4.10 Public Entity Crimes - Proposer shall complete and execute the Public Entity Crimes Affidavit of Proposer (Form 3 provided in Section 5 of this RFQ).

4.4.11 Proposer's Non-Collusion Certification - Proposer shall complete and execute the Non- Collusion Affidavit of Proposer (Form 4 provided in Section 5 of this RFQ).

4.4.12 Drug-Free Workplace - Proposer shall certify that it has implemented a drug-free workplace program in accordance with Section 287.087, Florida Statutes. In order to receive consideration, a signed certification of compliance (Form 5 provided in Section 5 of this RFQ), shall be submitted with the RFQ response.

4.4.13 Addenda - Proposer shall complete and sign the Acknowledgment of Addenda (Form 6 provided in Section 5 of this RFQ) and include it in the Proposal in order to have the Proposal considered. In the event any Proposer fails to acknowledge receipt of such addenda, the Proposal shall nevertheless be construed as though the addenda had been received and acknowledged and the submission of the Proposal shall constitute acknowledgment of receipt of all addenda, whether or not received by the Proposer.

4.4.14 Independence Affidavit - Proposer shall list and describe its relationships with the City in accordance with Section 3.7 of the RFQ (Form 7 provided in Section 5 of this RFQ).

4.4.15 Scrutinized Companies - Pursuant to Section 287.135, Florida Statutes, a Proposer is ineligible to, and may not submit a Proposal for, or enter into or renew a contract with the City for goods or services if at the time of submitting a Proposal for a new contract or renewal of an existing contract for any contract amount, if the Proposer is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel (Form 8).

4.4.16 Certification to Accuracy of Proposal - Proposer shall certify and attest, by executing Form 9 provided in Section 5 of this RFQ, that all Forms, Affidavits and documents related to them that it has enclosed in the Proposal in support of its Proposal are true and accurate. Failure by the Proposer to attest to the truth and accuracy of such Forms, Affidavits and documents shall result in the Proposal being deemed non-responsive and such Proposal will not be considered.

4.5 Qualification Evaluation

The Selection Committee shall examine the documentation submitted in the Proposal to determine the responsiveness of each Proposer and for compliance with the required minimum qualifications. Failure to provide the required information may disqualify any such Proposal as non-responsive and such Proposal may not be considered. The Selection Committee may disqualify any Proposers that make exaggerated or false statements.

The evaluation of Proposals and the determination of conformity and acceptability shall be the sole responsibility of the Selection Committee. Such determination shall be based on information furnished by the Proposer, as well as other information reasonably available to the City.

The Selection Committee may make such investigations as it deems necessary to determine the ability of the Proposer to perform the services and the Proposer shall furnish the City all such information for this purpose as the City may request before and during the Proposal period. The Selection Committee reserves the right to make additional inquiries, interview some or all Proposer, make site visits, obtain credit reports, or any other action it deems necessary to fairly evaluate all Proposers. The Selection Committee may at its sole discretion reject a Proposer or disqualify a Proposer.

4.6 Evaluation

The Selection Committee shall convene at a publicly noticed meeting and collectively discuss and review the Proposals. Each member of the Selection Committee will evaluate and rank each Proposal in each of the categories listed below and compute a final ranking. The Selection Committee Chairperson will tally the final rankings, and announce the final total ranking. A sample of the ranking form used by the Selection Committee is included in Chapter 5 of this RFQ. Proposals will be evaluated and ranked based on the following categories (which shall be weighted equally):

4.6.1 Qualifications of Proposer: Years in business, office location and licenses.

4.6.2 Qualification of Proposers Project Team: Personnel used for the project, project manager, sub-consultants, joint ventures, including their pertinent training, skill and experience.

4.6.3 Proposers experience with providing professional architectural services for local governments with evidence of having completed a minimum of five (5) projects for properties of a similar scope, size and complexity as the MC Frost House project.

4.6.4 Approach and methodology to the Project.

Depending on the number of Proposals submitted, the Selection Committee may short-list at least three (3) Proposers, and then may interview and rank the short listed Proposers.

Based on the final rankings resulting from the process described above, the Selection

Committee will make a recommendation for the award of an agreement(s) to the City Manager, in the form attached to this RFQ (the “Agreement”).

Subsequently, the City Commission may ratify or alter the City Manager’s recommendation, Selection Committee’s rankings or both.

The City Manager shall recommend that the City Commission adopt a Resolution authorizing the City Manager to negotiate an agreement with the highest ranking firm, and should the negotiation conclude unsuccessfully, then the City Manager shall be authorized to enter into negotiations with the next highest ranking firm and so on until an agreement is successfully negotiated.

4.7 Protest Procedures

4.7.1 Standing – Parties that are not actual proposers, including, but not limited to, subcontractors, material and labor suppliers, manufacturers and their representatives, shall not have standing to protest or appeal any determination made pursuant to this Section.

4.7.2 Procedure

A. Protest of Failure to qualify Upon notification by the City that a proposer is deemed non-responsive or non-responsible, the proposer who is deemed non-responsive or non- responsible may file a protest with the City Clerk by close of business on the third Business Day after notification of award (excluding the day of notification) or any right to protest is forfeited.

B. Protest of Award of Agreement After a notice of intent to consider award of agreement is posted, a proposer who is aggrieved in connection with the pending award of the Agreement or any element of the process leading to the award of the agreement may file a protest with the Office of the City Clerk by close of business on the third business day after posting (excluding the day of posting) or any right to protest is forfeited. A notice to consider rejecting all proposals is subject to the protest procedure.

C. Content and filing – The protest shall be in writing, shall identify the name and address of the protester, and shall include a factual summary of, and the basis for, the protest. Filing shall be considered complete when the protest and the protest bond are received by the Office of the City Clerk.

4.7.3 Protest Bond – A proposer filing a protest of failure to qualify or a protest of award of agreement shall simultaneously provide a protest bond to the City in the amo unt of $5,000.00 or 1% of the proposal value, whichever is less, for each protest. If the protest is decided in the protester’s favor, the entire protest bond shall be returned to the protester. If the protest is not decided in the protester’s favor, the protest bond shall be repaid by the City. The protest bond shall be in the form of a cashier’s check.

4.7.4 Protest Committee – The Protest Committee shall review all protests. The City Manager shall appoint the members of the Protest Committee. No member of the City Commission or the Selection Committee shall serve on the Protest Committee. Each Protest Committee member shall complete and execute an independence affidavit. The City Attorney or designee shall serve as counsel to the Protest Committee. The meeting of the Protest Committee shall be open to the public and all of the actual proposers shall be be notified of the date, time and place of the meeting. If the Protest Committee determines that the protest has merit, the City Manager shall direct that all appropriate steps be taken. All of the actual proposers shall be notified of the determination by the Protest Committee. The Protest Committee shall terminate upon the award of the Agreement, or such other time as determined by the City Commission.

4.7.5 Stay of award of Agreement or RFQ Process – In the event of a timely protest, the City Manager shall stay the award of the Agreement or the RFQ process unless the City Manager determines that the award of the Agreement without delay or the continuation of the RFQ process is necessary to protect any substantial interest of the City. The continuation of the RFQ process or award under these circumstances shall not preempt or otherwise affect the protest.

4.7.6 Appeals to City Commission – Any actual proposer who is aggrieved by a determination of the Protest Committee may appeal the determination to the City Commission by filing an appeal with the Office of the City Clerk by close of business on the third business business day after the protester has been notified (excluding the day of notification) of the determination by the Protest Committee. The appeal shall be in writing and shall include a factual summary of, and the basis for the appeal. Filing of an appeal shall be considered complete when the appeal is received by the Office of the City Clerk.

4.7.7 Failure to file protest – An actual proposer who or which does not formally protest or appeal in accordance with this Section shall not have standing to file a protest.

4.8 Prohibitions

4.8.1 Communication with City staff prohibited – Proposer is prohibited from communicating with any City officials and staff during the selection process except as noted in the Notice to Proposers and in Section 3.4.

Definitions: “Cone of Silence,” as used in this RFQ means a prohibition on any communication between: a potential vendor, service provider, proposer, lobbyist, or consultant, and:

a City Commission member, City’s professional staff including, but not limited to, the City Manager and her staff, or any member of the City’s Bid Review Committee.

Restriction; Notice: A Cone of Silence shall be imposed upon this RFQ upon the advertisement of the RFQ. At the time of imposition of the Cone of Silence, the City Manager or designee shall provide for public notice of the Cone of Silence by posting a notice at the City Hall.

Termination of Cone of Silence: The Cone of Silence shall terminate at the beginning of the City Commission meeting (whether a regular or special meeting) at which the City Manager makes a written recommendation of award to the City Commission. However, if the City Commission or refers the City Manager’s recommendation back to the City Manager or or staff for further review, the Cone of Silence shall be re-imposed until such time as the City Manager makes a subsequent written recommendation.

Exceptions to Applicability: The provisions of this section shall not apply to: Communication with the City RFQ representative;

Oral communications at pre-proposal conferences; Oral presentations before the Bid Review Committee;

Public presentations made to the City Commission members during any duly noticed public meeting;

Communications regarding the RFQ between a potential vendor, service provider, proposer, lobbyist or consultant and the City’s Procurement Administrator or City employee designated as responsible for administering the procurement process for the RFQ, provided the communication is limited strictly to matters of process or procedure already contained in the corresponding solicitation document;

Communications with the City Attorney and his staff;

Duly noticed site visits to determine the competency of a Proposer regarding the RFQ during the time period between the opening of Proposals and the time the City Manager makes a written recommendation;

Any emergency procurement of goods or services pursuant to City Code; Proposals to the City’s request for clarification or additional information;

Communications to enable City staff to seek and obtain industry comment or perform market research, provided all related communications between a potential vendor, service provider, proposer, lobbyist, or consultant and any member of the professional staff including, but not limited to, the City Manager and staff are in writing or are made at a duly noticed public meeting.

Penalties: Violation of this section by a Proposer or other listed person shall render any RFQ award or contract to the Proposer voidable by the City Commission or City Manager. Any person who violates a provision of this section may be prohibited from serving on the City Bid Review Committee. In addition to any other penalty provided in this RFQ, violation of any provision of this section by a City employee may subject the employee to disciplinary action.

Please contact the City Attorney for any questions concerning “Cone of Silence” compliance.

SECTION 5 –QUALIFICATION FORMS

The forms located in this section of the RFQ shall be included in the Sealed Proposal. Forms not completed in full may result in disqualification.

COVER SHEET

City of Dania Beach Request for Qualifications RFQ No. 25-000

PROFESSIONAL ARCHITECTURAL SERVICES FOR THE MC FROST HOUSE

Proposal Submitted by:

Name of Proposer

Contact Person

Address

Email Address

FORM 1

PROPOSER'S QUALIFICATION STATEMENT

The undersigned certifies under oath the truth and correctness of all statements and of all answers to questions made below:

Check One

Submitted By:

Corporation

Name:

Partnership

Address:

Individual

City, State, Zip

Other (describe)

Telephone No.

Fax No.

Email

State the true, exact, correct and complete name of the partnership, corporation, trade or other name under which you do business and the address of the place of business.

The full legal name of the Proposer is:

The address of the principal place of business is:

1. If Proposer is a corporation, answer the following:

Date of Incorporation: State of Incorporation: President's name: Vice President's name: Secretary's name: Treasurer's name: Name and address of Resident Agent:

2. If Proposer is an individual or a partnership, answer the following: Date of organization:

Name, address and ownership percentage units of all partners:

State whether general or limited partnership and confirm it is registered to do business in Florida:

3. If Proposer is other than an individual, corporation or partnership, describe the organization and give the names and addresses of principals:

4. If Proposer is operating under a fictitious name, submit evidence of compliance with the Florida Fictitious Name Statute.

5. How many years has your organization been in business under its present business name?

a) Under what other former names has your organization operated?

6. Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this RFQ. Please attach certificate of competency and state registration.

10. Have you ever failed to complete any work awarded to you? If so, state when, where and why:

11. State the names, telephone numbers and last known addresses of three (3) owners, individuals or representatives of owners with the most knowledge of services which you have performed and to which you refer (government owners are preferred as references).

12. List the pertinent experience of the key individuals of your organization (continue with an additional sheet, if necessary).

13. State the name and title of the individual who will have responsibility relating to the services:

14. State the name and address of attorney or law firm, if any, for the business of the Proposer:

15. State the names and addresses of all businesses and individuals who own an interest of more than five percent (5%) of the Proposer's business and indicate the percentage owned of each such business:

16. State the names, addresses and the type of business of all firms that are partially or wholly owned by Proposer:

17. State the name of the Surety Company which will be providing the bond, and name and address of agent:

18. Bank References:

19. Attach a financial statement including Proposer's latest balance sheet and income statement showing the following items:

a) Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials, real estate, stocks and bonds, equipment, furniture and fixtures, inventory and prepaid expenses)

b) Net Fixed Assets

c) Other Assets

d) Current Liabilities (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries, real estate encumbrances and accrued payroll taxes)

e) Other Liabilities (e.g., capital, capital stock, authorized and outstanding shares par values, earned surplus,…