Pre-BID BPM05837 Janitorial Services Edward F. Borgerding District Court.pptx

Janitorial Services at Edward F. Borgerding District Court Multi Service Center

BPM058037

Tone Hansford, DGS Procurement Officer

Agenda

Introduction

Bidding protocol

Reviewing and Understanding the Scope

Visual aids

Final tips & takeaways

*Solicitation document can be downloaded free of charge.

*If you need assistance, email emma.helpdesk@maryland.gov.

The power of communication

Invitation for Bids

Only information communicated by the Procurement Officer in writing will be the official position of the State of Maryland.

Changes to the specifications and clarifications will be posted with the solicitation on eMMA as amendments

All amendments must be acknowledged by the bidder.

Each amendment creates a new Round. If an amendment is issued after your bid has been submitted, move your bid forward to the new Round.

Minimum Qualifications The award of this contract shall be made to the responsible bidder who submits the lowest responsive bid.

Meeting the minimum qualifications is part of the responsibility determination.

Reference checks must demonstrate that your company meets the minimum experience requirements.

Review section 1.1 of Solicitation additional requirements

Company Requirements Must be in good standing with SDAT and remain so throughout the contract.

Must be registered with the Office of the Comptroller of Maryland under the company name that appears on your bid.

Out-of-state companies must have a resident agent in Maryland.

Scope of Work

This Invitation for Bids (IFB) is issued to procure the goods or services, as specified in this Section 2, from a contract between the successful bidder(s) and the State of Maryland (“State”): The Contractor shall Furnish all labor, equipment and supplies (except those specified necessary to perform the daily, three times per week weekly, bi-weekly, semi-annual, and annual cleaning of the building in strict conformance with standards specified in the detailed specifications. All square footage amounts are approximate. It is the bidder’s responsibility to verify the accuracy of the square footage of the area listed. The On-Site Supervisor must have the ability to fully speak and write English. Failure to provide…shall be a cause to consider the contract in default It is the State’s intention to obtain goods and services, as specified in this IFB, from a contract between the selected Bidder and the State The net cleanable square footage and counts of this facility are as follows:.

ADD ALT Definition An Add Alternate is a clearly defined, optional component of the scope of work that is included in the solicitation, requires a separate price from bidders at the time of bid submission, and may be included in the contract at the State’s discretion at the time of award.

Security Requirements

2.11.1 Employee Identification

1.Each person who is an employee or agent of the Contractor or subcontractor shall always display his or her company ID badge while on State premises. Upon request of authorized State personnel, each employee or agent shall provide additional photo identification.

2.At all times at any facility, the Contractor's personnel shall cooperate with State site requirements that include but are not limited to being prepared to be always escorted, providing information for badge issuance, and always wearing the badge in a visual location.

2.11.2 Criminal Background Check

1.The Contractor shall obtain from each prospective employee a signed statement permitting a criminal background check. The Contractor shall secure at its own expense a Maryland State Police and/or FBl background check and shall provide the Contract Monitor with completed checks on all new employees prior to assignment. The Contractor may not assign an employee with a criminal record unless prior written approval is obtained from the Contract Monitor.

MBE RESEARCH

We suggest starting by determining the appropriate NAICS Code(s) corresponding to the function proposed. This information is available on NAICS Webpage.

Use the MDOT Directory Research tool to find certified MBEs by location, ethnicity, and skill/capability/specialty/inventory. VSBEs are found on eMMA. All subs must be registered on eMMA

Be sure to verify on the MDOT Directory each MBE you propose for this contract has a current certification for the role proposed at the time of bid. Pending certification is not acceptable.

A Word of Caution: Replacing /removing an approved sub before or after award can be difficult and time consuming. Be sure your prospective partner is potentially ready, willing, capable, compatible and available to serve in their prospective role.

MBE ATTACHMENT D-1A:

MBE UTILIZATION AND FAIR SOLICITATION AFFIDAVIT

& MBE PARTICIPATION SCHEDULE

This form includes Instructions and the MBE Utilization and Fair Solicitation Affidavit & MBE Participation Schedule which must be submitted with the bid/proposal. If the bidder/offeror fails to accurately complete and submit this Affidavit and Schedule with the bid or proposal, the Procurement Officer shall deem the bid non-responsive or shall determine that the proposal is not reasonably susceptible of being selected for award.

1. Contractor shall structure its procedures for the performance of the work required in this Contract to attempt to achieve the minority business enterprise (MBE) subcontractor participation goal stated in the Invitation for Bids or Request for Proposals. Contractor agrees to exercise good faith efforts to carry out the requirements set forth in these Instructions, as authorized by the Code of Maryland Regulations (COMAR) 21.11.03.

2. MBE Goals and Subgoals: Please review the solicitation for information regarding the Contract’s MBE overall participation goals and subgoals. After satisfying the requirements for any established subgoals, the Contractor is encouraged to use a diverse group of subcontractors and suppliers from the various MBE classifications to meet the remainder of the overall MBE participation goal.

WHAT IS MBE?

The Minority Business Enterprise or MBE Program is a State chartered Special Preference Program administered by GOSBA in conjunction with COMAR Sections 21.11.03.

The purpose of the MBE program is to help overcome a representational disparity in State procurements among the following minority groups:, African American owned Asian American owed Female/women owned Hispanic American owned Native American owned

Note: We do not recognize DBE & Non-Profits as minority groups

GOALS & NOTES FOR THIS CONTRACT

This contract includes a mandatory 5% Minority Business Enterprise (MBE) participation goal that must be met. Please ensure that all necessary measures are taken to comply with this requirement.

MBE ATTACHMENT D-1A:

MBE UTILIZATION AND FAIR SOLICITATION AFFIDAVIT

& MBE PARTICIPATION SCHEDULE

WHAT IS MBE?

The Minority Business Enterprise or MBE Program is a State chartered Special Preference Program administered by GOSBA in conjunction with COMAR Sections 21.11.03.

The purpose of the MBE program is to help overcome a representational disparity in State procurements among the following minority groups:, Note: We do not recognize DBE & Non-Profits as minority groups

Emma Bid Page

Enter

Enter your pricing in the bid tab

Attach

Attach the mandatory affidavits and forms

Bid

Bidders must bid all lines including options

MBE Prime Self-Performance

MBE means a Minority Business Enterprise that is certified by the Maryland

Department of Transportation (MDOT). When selecting MBE’s, all MBE subcontractors must be certified with the Maryland Department of Transportation

(MDOT) at the time of bid. No MBE can be pending certification. To view the list of certified MBE’s go to the MDOT’s website at marylandmdbe.mdbecert.com.

At the time of bid, attachment D-1A (MBE Utilization and Fair Solicitation

Affidavit & MBE Participation Schedule) must be submitted. If the bidder or offeror fails to accurately complete and submit this affidavit and schedule with the bid or proposal as required, the procurement officer will notify the bidder.

After being notified as the apparent low bidder, you have 10 business days to submit attachment D-2 (Outreach Efforts Compliance Statement), attachment D-

3A (MBE Subcontractor Project Participation Certification) to the procurement officer and D-3B (Prime Self-Performing Form).

In addition, the MBE participation goal on this contract is not based on 3rd Tier vendors.

MBE Subcontractors

MBE Subcontractors

MBE means a Minority Business Enterprise that is certified by the Maryland

Department of Transportation (MDOT). When selecting MBE’s, all MBE subcontractors must be certified with the Maryland Department of Transportation

(MDOT) at the time of bid. No MBE can be pending certification. To view the list of certified MBE’s go to the MDOT’s website at marylandmdbe.mdbecert.com.

At the time of bid, attachment D-1A (MBE Utilization and Fair Solicitation

Affidavit & MBE Participation Schedule) must be submitted. If the bidder or offeror fails to accurately complete and submit this affidavit and schedule with the bid or proposal as required, the procurement officer will notify the bidder.

After being notified as the apparent low bidder, you have 10 business days to submit attachment D-2 (Outreach Efforts Compliance Statement), attachment D-

3A (MBE Subcontractor Project Participation Certification) to the procurement officer and D-3B (Prime Self-Performing Form).

In addition, the MBE participation goal on this contract is not based on 3rd Tier vendors.

Certified Small Business

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors.

As a CSB, you are eligible to participate in the

Small Business Reserve (SBR) Program; and

Small Business Preference (SBP) Program.

Key Comments

Scheduled Site Visit-(In person) August3, 2026, at 2:00 pm Eastern Standard Time – EST

Site visits are not mandatory for this project.

The site visits will be offered one time only. We encourage interested parties to take advantage of this opportunity.

Location -Site Visit Location: Edward F. Borgerding District Court Building

500 Wasbash Ave. Baltimore, MD 21215 ( Meeting area in the lobby bring your government issue identification).

To attend the site visit please contact the Procurement Officer via Email no later than July 30, 2026, a list must be provided to the security staff. Please bring an issued government Identification)

Questions Due Date and Time: August 7,2026 by 2:00pm local Time

Please be advised that all questions will be answered collectively. We are compiling all questions and providing the corresponding answers through the EMMA platform to ensure the information is accurate and disseminated publicly. This approach helps guarantee transparency and consistency for all participants.

All questions are either emailed directly to the Procurement Officer or submitted through the eMMA platform.

THANK YOU

Tone Hansford, CMPO, CMCM Procurement Officer II Maryland Department of General Services

Office of State Procurement

(410) 767-4738 tone.hansford@maryland.gov image1.png image2.png image3.jpeg image4.png image5.svg

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