3_Preproposal_Conference_Slides_.ppt

National Mall and Memorial Parks Washington Monument

NAMA-151073 and 224923 Visitor Screening Facility & Elevator Modernization

Request for Proposals No. P17PS00352 Preproposal Conference/ Site Visit Wednesday, June 28, 2017

Request for Proposals No.1443N5010070901

OPENING

The Contracting Officer is Victoria Nosal The Project Managers are Andrea Lind and Mike Morelli Introduce Park Staff The purpose of this conference To provide information as stated in the Solicitation To either answer or gather any questions you may have Either method the official response will become an amendment to the solicitation To visit the work site

Constitution Ave. N.W.

Independence Ave.

Fifteenth St. N.W.

Seventeenth St. N.W.

Staging

Sylvan Theatre

VSF

Project location: between Constitution Avenue NW and Independence Avenue NW and between 15th Street NW and 17th Street NW. The project site is located on the east side of the monument.

Project description:

Staging area/limited access/security requirements:

Refer to spec 01 1100 - Summary of Work

PREPROPOSAL CONFERENCE QUESTIONS

Direct Questions to Victoria Nosal, Andrea Lind or Michael Morelli

Responses to questions do not change the solicitation document

Changes to the solicitation document shall be made by formal written amendment only

Preproposal Conference/Site Visit meeting notes, questions, and answers will be issued by a formal written amendment to the solicitation for information only

Victoria

QUESTIONS AFTER PREPROPOSAL CONFERENCE

Direct all questions to both Victoria Nosal, Contracting Officer, and Timothy Burger, Contracting Specialist.

Questions directed to any other Government team member will be redirected to Ms. Nosal or Mr. Burger. No answers will be provided by any other team member. All questions and answers will be provided to all prospective offerors by amendment to the solicitation

Request for Proposal (Solicitation Document) shall only be changed by formal amendment issued by the Contracting Officer at the website – www.fbo.gov

AWARD OF A CONTRACT

Alternate Proposals shall not be accepted or evaluated

Solicitation No. P17PS00352 Contract Line Items Section B – Contract Price Schedule

Permits – actual cost

Section F Clauses

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than January 31, 2019. The time stated for completion shall include final cleanup of the premises.

The completion date is based on the assumption that the successful offeror will receive the notice to proceed by September 8, 2017. The completion date will be extended by the number of calendar days after the above date that the Contractor receives the notice to proceed, except to the extent that the delay in issuance of the notice to proceed results from the failure of the Contractor to execute the contract and give the required performance and payment bonds within the time specified in the offer.

Contract Clauses

52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $1,400.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

Section H Clauses Special Clause 1: Key Personnel

(a) The Contractor shall assign to this contract the following key personnel

Prospective Contractor shall not be allowed to change Key Personnel during the first 90 days of performance

Section H Special Clause 2: Small Business Participation

The contractor shall ensure a minimum 30% of the total contract value is performed by Small Business. …

Failure to meet the minimum required small business participation shall be reflected in the Government’s evaluation of the contractor’s performance upon contract completion.

At the same time this is helping Large Business with your small business subcontracting goals, that I’ll touch on later

Section H - Liability Insurance Requirements

Contractor shall provide and maintain required insurance

Contractor shall insert this requirement in all subcontracts

Proof of insurance shall be provided by Contractor and Subcontractors before they are allowed access to work at the construction site

Minimum amounts page X of solicitation Employer’s Liability $ General Liability $ Construction $ Per person $ $ in property damage $ per occurrence

52.225-11 Buy American –Construction Materials Under Trade Agreements (1)(i) Any Contractor request to use foreign construction material in accordance with paragraph (b)(4) of this clause shall include adequate information for Government evaluation of the request, including—

(A) A description of the foreign and domestic construction materials;

(B) Unit of measure;

(C) Quantity;

(D) Price;

(E) Time of delivery or availability;

(F) Location of the construction project;

(G) Name and address of the proposed supplier; and

(H) A detailed justification of the reason for use of foreign construction materials cited in accordance with paragraph (b)(3) of this clause.

(ii) A request based on unreasonable cost shall include a reasonable survey of the market and a completed price comparison table in the format in paragraph (d) of this clause.

(iii) The price of construction material shall include all delivery costs to the construction site and any applicable duty (whether or not a duty-free certificate may be issued).

(iv) Any Contractor request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award. If the Contractor does not submit a satisfactory explanation, the Contracting Officer need not make a determination.

Request for Proposals No. P11PS00071SOLICITATION DOCUMENT AND PROPOSAL REQUIREMENTS

One Year Elevator Service Maintenance Period during the warranty period.

Service Contract Clauses are applicable upon award of CLIN 7, Option A.

523211- Liquidated Damages – Supplies, Services, or Research and Development.

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of $1,400.00 per calendar day of delay.

Starts at substantial completion of entire job

Proposals Due July 13, 2017, 1500 MT.

Section L Instructions for the Submission of Offers

Section L Instructions for Submission of Offers

EVALUATION FACTORS

(Sections L& M)

The evaluation factors and subfactors are correlated to the proposal preparation instructions.

All evaluation factors other than cost or price, when combined, are approximately equal to cost or price

Section L what is required Section M how that material will be evaluation.

Volume I – Technical Proposal

Evaluation Factor I -- Technical Approach and Plan for Constructing a Visitor Security Screening Facility and Modernizing the Washington Monument Elevator Systems on a Confined Site and within a Highly Visible Historic Structure.

Subfactor 1a: The Offeror shall describe its proposed technical approach and plan for the removal of existing structure and then construct a new visitor security screening facility with specialty glazing; ballistic glazing; and blast walls, doors, and windows; heavy foundations; heavy steel; architectural finish steel; and security systems.

Comprehensiveness & realism of proposed technical approach for construction the new visitor security screening facility all aspects (2 of the subfactors) 1) 1) approach for demo & construction of VSF; 2) logistics, methods, sequencing and phasing; 3) comprehensive plan for the repair, rehab & modernization of the elevator and

Evaluation Factor I – Subfactor 1b

The proposal shall include a detailed description of the logistics, methods, sequencing and phasing for constructing the glass façade and roof components, the details of the submittal approvals process, the testing to meet security requirements, mock-up procedures, factory manufacturing and accounting for potential long lead items. The proposal shall also include proposed equipment to perform the work.

Comprehensiveness & realism of proposed technical approach for construction the new visitor security screening facility all aspects (2 of the subfactors) 1) 1) approach for demo & construction of VSF; 2) logistics, methods, sequencing and phasing; 3) comprehensive plan for the repair, rehab & modernization of the elevator

Evaluation Factor I – Subfactor 1c

The Offeror shall explain its proposed technical approach and plan for the repair, rehabilitation, and modernization of the existing elevator, specifically, replacement/upgrade of elevator control systems, passenger cab upgrades, remote- control systems, elevator cab phone communications, compensation and hoist ropes, sheaves, elevator system electrical, wiring, and connection replacement, as well as the methodology for allowing the simultaneous elevator work effort while other work is progressing.

Comprehensiveness & realism of proposed technical approach for construction the new visitor security screening facility all aspects (2 of the subfactors) 1) 1) approach for demo & construction of VSF; 2) logistics, methods, sequencing and phasing; 3) comprehensive plan for the repair, rehab & modernization of the elevator

Evaluation Factor II Qualifications, Experience and Capability

Subfactor 2(a) Key Personnel The proposal shall address the qualifications, prior experience, capabilities, and roles and responsibilities of the proposal Key personnel. The proposal shall identify the individuals proposed for the Key Personnel positions identified below and include the authority of the individual to actor for and on behalf of the Offeror and the proposed percentage of time assigned to the project. The Offeror shall submit a plan describing each of the key personnel’s authorities on the proposed contract coupled with the qualifications and experience to include problem solving and coordinating with prime and subcontractor personnel.

Key people

What projects have you done that are similar in scope, scale and complexity? Has your team worked together before. If they haven’t how will they work together.

Evaluation Factor II - Subfactor 2(b) Prior Experience

The proposal shall identify the respective role of each firm and the work element that the firm will perform under the project, reflecting evidence of prior experience of the Offeror and Key Subcontractors. For Key Subcontractors, submit a signed letter of commitment its role in the project, its resources, and its intent to enter into a subcontract with the Offeror. In addition, the proposal shall describe prior project experience working together, and how the proposed project team will enhance and ensure a well-coordinated and successful outcome for this project. The Offeror shall describe prior experience that addresses the following:

Key people

What projects have you done that are similar in scope, scale and complexity? Has your team worked together before. If they haven’t how will they work together.

Evaluation Factor III Proposed Project Schedule

The Offeror shall submit a realistic and comprehensive proposed project schedule in a Gantt chart format, utilizing CPM. The Offerors proposed schedule shall include at a minimum the following:

Realistic and comprehensive schedule.

Have to be done no later than January 31, 2019.

Are you able to beat the end the end date?

Evaluation Factor IV Past Performance

Disclose any instances that may be considered by others to be less than fully satisfactory and describe remedial action taken

Government may contact references on past performance questionnaire or use automated retrieval systems or other sources

We are looking at the past performance of the offeror and it proposed subcontractors on projects similar in scope and complexity will be evaluation in the areas of quality, timeliness, subcontract plan execution and business relations.

VOLUME II – BUSINESS/PRICE PROPOSAL

Complete and Submit (Original + 1)

SF-1442 – Solicitation, Offer and Award Acknowledgement of Amendments SF-24 – Bid Bond (20% or $3M) Section B – Contract Price Schedule Section K – Representations, Certifications and Other Statements of Offerors General References Safety Overview Hazardous Material Form Proposed Equals Form Subcontracting Plan

Amendments

NPS goals are

SB 44.5%

SDB 5%

WOSB 5%

HubZone 3%

SDVOSB 3%

SCOPE OF WORK

General Items of Work – Visitor Screening Facility

Demolish existing temporary VSF (roughly 450 SF) Construct a new visitor screening facility (roughly 1,000 SF) Resource protection for both interior and exterior work Highly significant, visible and prominent site Custom glazed exterior envelope, with ballistic/blast protections Heavy steel construction and concrete foundation work, with a small basement level mechanical room (roughly 600 SF) Geothermal (ground source) heat pump system

Andrea

General Items of Work - Elevator

Repair, upgrade and modernize Elevator Remove of out-of-date system components Install new system components

Mike

General Items of Work – Elevator cont.

Elevator emergency landings in the stairway Power distribution system upgrade from below-grade bunker to elevator machine room, includes all cable, wiring and connections Replace existing fire alarm system in the Monument, including appliances, and interface w/ new Visitor Screening Facility One-Year Elevator Maintenance/Service period, from substantial completion date of VSF (concurrent w/ warranty period)

Existing floor plan Exit Entry Stanchion & turnstile 28’-7” 16’-4”

USPP

35’-4” 30’ Entry Emergency only exit Secure area

USPP

Employee restroom Exit

The temporary structure is made up of three walls and roof. The fourth wall is the exterior of the Washington Monument, and there is no floor or foundation. In addition, modifications were made for security, which includes ballistic glass windows (non-operable), steel plate walls, and various partition walls to facilitate the visitor screening process. There is no insulation in the building.

The proposed facility is 7 feet longer and 13 feet wider than the existing facility, but it accommodates queuing for a full elevator load (15-18 people inside), with doors closed. Employee restroom. Thick gray walls indicate the secure area that can withstand blast loads.

Plan - basement mechanical room Section – basement mechanical room Monument Monument

Plan - utilities Plan – remove/replace pavers Plan – geothermal (north of plaza;

within triangular walk area)

Utilities include electric, telecom, fire alarm, ground heat supply and return lines, water, storm, and sanitary.

18 wells at 20 foot spacing; 6 inch diameter by 406 feet deep

Elevator

Elevator Machine Room Proposed Elevator Machine Room Access Existing Access

REGULATORY REQUIREMENTS AND PERMITS

Applicable Regulatory Requirements/Permits

Department of Consumer and Regulatory Affairs (DCRA) Building permit is # BCIV1700049 This permit is required for applications for other permits, such as DOEE DCRA coversheet includes soil boring permit number Well construction building permit, including well construction work plan

Department of Energy and Environment (DOEE), SWM & ESC Contractor responsible for construction permit SWM/ESC and arrange for pre-con and inspections with DOEE inspector

District Department of Transportation (DDOT) Traffic control plan if city jurisdiction street closures are required (i.e. at construction entrance) 15th St. SW at Monument is NPS jurisdiction

DC Water and Sewer Authority DC Water & Sewer Temporary Discharge Authorization

The contractor should acquire permits in a timely manner to avoid delays in the construction schedule.

DCRA is clearing house for all other permits

We have approved SWM/ESC control plans we can provide. Everything is in your set, but we do have a separate approval set for your use.

This list is our best guess based on our experience.

CLOSE OF PRESENTATION

QUESTIONS?

Thank you for your time and interest in this project!

Mike – go over site visit rules/parking/logistics