OPTIONAL SOLICITATION WALK-THROUGH CONFERENCE SCHEDULE - REVISED.docx

This document is an Optional Solicitation Walk-Through Conference Schedule revised by the Nebraska Department of Correctional Services (NDCS) for Kitchen Hood Stack Cleaning Services across nine correctional facilities. The solicitation seeks a qualified vendor to provide comprehensive quarterly and semi-annual cleaning services for kitchen exhaust systems at facilities located in Lincoln, Omaha, York, Tecumseh, and McCook, Nebraska. Optional walk-through site visits are scheduled across three days: October 1, 2025, at Work Ethic Camp (10:00 AM) and Nebraska Correctional Center for Women (2:00 PM); October 2, 2025, at Tecumseh State Correctional Institution (10:00 AM), Omaha Correctional Center (1:30 PM), Community Corrections Center-Omaha (2:15 PM), and Nebraska Correctional Youth Facility (2:45 PM); and October 3, 2025, at Reception & Treatment Center (8:30 AM), Community Corrections Center-Lincoln (9:15 AM), and Nebraska State Penitentiary (10:00 AM). Electronic solicitation responses are due October 28, 2025, at 2:00 PM Central Time. The contract will commence December 31, 2025, for an initial two-year term with options to renew for two additional two-year periods.

All walk-throughs will commence at the main reception desk of each facility where contractors will be escorted by NDCS personnel through secure areas. Contractors are encouraged to attend walk-throughs at each facility for which they intend to submit a bid. Each service visit is estimated to require up to six hours and must be performed during specified evening hours. Services must comply with NFPA 96 and local fire codes and include high-pressure washing, manual scrubbing, waste disposal, and detailed documentation with before and after photos and inspection reports. Mandatory qualifications require vendors to provide all necessary equipment, submit detailed cleaning methodologies, and present Safety Data Sheets for chemicals used. Required insurance coverage includes commercial general liability, automobile liability, workers' compensation, and pollution liability. Vendors may respond for services at any or all locations, with potential preference given to those capable of servicing multiple facilities. The contract allows for potential future additions or removals of facilities through amendments.