122702 O3 ADD 1 Kitchen Hood Stack Revised Schedule of Events.docx
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- Attached to
- Kitchen Hood Stack Cleaning Services State and local contract opportunity
- Solicitation number
- 122702 O3
- Issued by
- Saunders County, Nebraska
About this file
This document is a Solicitation Addendum One (1) issued by the Nebraska Department of Correctional Services (NDCS) for Kitchen Hood Stack Cleaning Services across nine correctional facilities. The solicitation covers comprehensive quarterly and semi-annual cleaning services for kitchen exhaust systems at facilities located in Lincoln, Omaha, York, Tecumseh, and McCook. Optional solicitation walk-through conferences are scheduled for October 1-3, 2025, allowing vendors to visit multiple facilities, with electronic solicitation responses due on October 28, 2025, at 2:00 PM Central Time. The contract is set to commence on December 31, 2025, with a potential two-year term and options for two additional two-year renewal periods.
The solicitation requires vendors to provide detailed cleaning methodologies, safety data sheets, and comprehensive documentation including before and after photos and inspection reports. While specific budget ranges are not explicitly stated, the cost structure will cover transportation, fuel surcharges, service fees, salaries, prevailing wages, payroll taxes, benefits, and insurance. Vendors must comply with NFPA 96 and local fire codes, providing all necessary equipment for high-pressure washing and manual scrubbing of kitchen exhaust systems. Insurance requirements include commercial general liability, automobile liability, workers' compensation, and pollution liability coverage. The state reserves the right to evaluate responses based on multiple criteria such as price, location, quality, delivery time, and vendor qualifications, with vendors able to bid on services for any or all locations.
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Text version
SOLICITATION ADDENDUM ONE (1)
REVISED SCHEDULE OF EVENTS and ATTACHMENT “B”
SOLICITATION NUMBER: 122702 O3
Kitchen Hood Stack Cleaning Services Opening Date: October 28, 2025, 2:00 PM Central Time Addendum Effective Date: September 24, 2025
1. Revised Schedule of Events:
The State expects to adhere to the tentative procurement schedule shown below. It should be noted, however, that some dates are approximate and subject to change. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
| Activity |
| Date/Time |
| Release Solicitation: |
| SEPTEMBER 23, 2025 |
SEPTEMBER 17, 2025
Optional Solicitation Conference /Walk-through Schedules:
Optional Scheduled Walk-throughs will be held as per the times and dates listed below. Vendors will meet at the reception desk at the Main Entrance of each Facility, where they will be escorted by NDCS Personnel through all secure areas.
Facility dress code at the Walk-throughs includes, but is not limited to, no shorts, sleeveless shirts, or mesh T-shirts. Socks are required. No sandals. Please contact Procurement Specialist Sam Franklin at 402-479-5779 for questions.
A sign-in sheet will be provided at each Facility.
Vendors are encouraged to attend walk-throughs at each facility for which they wish to place a bid. All walk-throughs will begin at the main desk/reception desk of each facility/area and facility personnel will escort Vendors.
DAY ONE (1) - OPTIONAL SOLICITATION CONFERENCE/WALK-THROUGH SCHEDULE:
10:00 AM Work Ethic Camp 2309 N Hwy 83 McCook, NE 69001 308-345-8405
2:00 PM Nebraska Correctional Center for Women 1107 Recharge Road York, NE 68467 402-362-3317
WEDNESDAY
OCTOBER 1, 2025
DAY TWO (2) - OPTIONAL SOLICITATION CONFERENCE/WALK-THROUGH SCHEDULE:
10:00 AM Tecumseh State Correctional Institution 2725 North Hwy 50 Tecumseh, NE 68450 402-335-5998
1:30 PM Omaha Correctional Center 2323 East Avenue J Omaha, NE 68110 402-595-3963
2:15 PM Community Corrections Center-Omaha 2320 East Avenue J Omaha, NE 68110 402-595-2010
2:45 PM Nebraska Correctional Youth Facility 2610 North 20 Street East Omaha, NE 68110 402-595-2000
THURSDAY
OCTOBER 2, 2025
DAY THREE (3) - OPTIONAL SOLICITATION CONFERENCE/WALK-THROUGH SCHEDULE:
8:30 AM Reception and Treatment Center (Enter through the Main Gates to the reception area) 3216 West Van Dorn Lincoln, NE 68522 402-471-2861
9:15 AM Community Corrections Center-Lincoln 2720 West Van Dorn Lincoln, NE 68522 402-471-6271
10:00 AM Nebraska State Penitentiary 4201 S 14th Street Lincoln, NE 68502 402-471-3161
FRIDAY
OCTOBER 3, 2025
Last day to submit written questions after Optional Solicitation/ Walk-through
ShareFile link for uploading questions: https://nebraskastategov.sharefile.com/d-s7aeb577b131e4f3f99216477a6692390
OCTOBER 10, 2025
State responds to written questions through solicitation “Addendum” to be posted to the Internet at:
http://das.nebraska.gov/materiel/bidopps.html
OCTOBER 21, 2025
Electronic Solicitation Opening – Online Via Webex
IT IS THE BIDDER’S RESPONSIBILITY TO UPLOAD ELECTRONIC FILES BY OPENING DATE AND TIME. EXCEPTIONS WILL NOT BE MADE FOR TECHNOLOGY ISSUES.
ShareFile Electronic Solicitation Submission Link:
https://nebraskastategov.sharefile.com/d-s986f1d7ec43a458d8afb5f735ec6599f
Join Webex Meeting https://sonvideo.webex.com/sonvideo/j.php?MTID=mdc8d9143bbbc78735fa66e2e2cc4c4b0
OCTOBER 28, 2025
2:00 PM
Central Time
| Review for conformance to solicitation requirements |
| TBD |
| Evaluation period |
| TBD |
| Post “Intent to Award” to the Internet at: https://das.nebraska.gov/materiel/bidopps.html |
| TBD |
| Contract finalization period |
| TBD |
| Contract award |
| TBD |
| Contract start date |
| December 31, 2025 |
2. Revised Attachment “B” Optional Solicitation Walk Through Conference Schedule:
Document “Attachment “B” Optional Solicitation Walk Through Conference Schedule” is hereby replaced by “Attachment “B” Optional Solicitation Walk Through Conference Schedule” Revised 9/24/25.
This addendum will be incorporated into the solicitation.
SPB Form 27 Last Revised 4-17-2025
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