Addendum II - NRC Form 829 Small Business Contracting Plan.pdf

PART B. PLAN REQUIREMENTS

PART A3. CONTRACT MODIFICATION including task/delivery orders against existing contracts (if applicable)

PART A2. NEW/INITIAL CONTRACT

PART A1. GENERAL INFORMATION

NRC FORM 829

(2-2010)

NRC SMALL BUSINESS SUBCONTRACTING PLAN

NRC FORM 829 (2-2010) PRINTED ON RECYCLED PAPER

NRC DIVISION OF CONTRACTS BRANCH

1. Type of Plan (check one)

Individual plan (all elements developed specifically for this contract and applicable for the full term of this

U.S. NUCLEAR REGULATORY COMMISSION

NRC PROGRAM OFFICE DATE OF PLAN

CONTRACTOR NAME

CONTRACTOR ADDRESS

DUN & BRADSTREET NUMBER SOLICITATION/CONTRACT NUMBER

PRODUCT/SERVICE (Description)

PERIOD OF CONTRACT PERFORMANCE (mm/dd/yyyy)

COST PERFORMANCE PERIOD/QUANTITY

BASE $

OPTION 1 $

OPTION 2 $

OPTION 3 $

OPTION 4 $

TOTAL CONTRACT COST $

PERIOD OF CONTRACT PERFORMANCE (mm/dd/yyyy)

COST PERFORMANCE PERIOD/QUANTITY

ORIGINAL BASE $

MODIFICATION $

MODIFIED TOTAL

CONTRACT COST

The following outline meets the minimum requirements of section 8(d) of the Small Business Act, as amended, and implemented by Federal Acquisition Regulations (FAR) Subpart 19.7. While this outline has been designed to be consistent with statutory and regulatory requirements, other formats of a subcontracting plan may be acceptable. It is not intended to replace any existing corporate/commercial plan that is more extensive or has been approved by another Federal Agency.

Failure to include the essential information of FAR Subpart 19.7 may be cause for either a delay in acceptance or the rejection of a bid or offer when a subcontracting plan is required. "SUBCONTRACT," as used in this clause, means any agreement (other than one involving an employer employee relationship) entered into by a Federal Government prime contractor or subcontractor requesting supplies or services required for performance of the contract or subcontract.

If assistance is needed to locate small business sources, sources may be obtained through the Central Contractor Registration (http://www.ccr.gov/) website.

Master plan (goals developed for this contract) all other elements standardized and approved by a lead agency Federal Official; must be renewed every three years and contractor must provide copy of lead agency approval.

Commercial products/service plan (goals are negotiated with the initial agency on a company-wide basis rather than for individual contracts) this plan applies to the entire production of commercial service or items or a portion thereof. The contractor sells commercial products and services customarily used for non-government purposes.

The plan is effective during the offeror's fiscal year.

NRC FORM 829

(2-2010)

NRC SMALL BUSINESS SUBCONTRACTING PLAN

NRC FORM 829 (2-2010) PRINTED ON RECYCLED PAPER

2. Subcontracting Goal Data

U.S. NUCLEAR REGULATORY COMMISSION

PART B. PLAN REQUIREMENTS (continued)

Indicate below the dollar and percentage goals for Small Business (SB), Small Disadvantaged Business (SDB), Woman owned (WOSB), Historically Underutilized Business Zone (HUBZone), Service-Disabled Veteran-owned (SDVOSB) small businesses and "Other than small business" (Other) as subcontractors. Indicate the base year and each option year, as specified in FAR

19.704 or project annual subcontracting base and goals under commercial plans.

a.Total estimated dollar value of ALL planned subcontracting, i.e., with ALL types of concerns under this contract is

$ (Base Year).

FY 1st Option

FY 2nd Option

FY 3rd Option

FY 4th Option b.Total estimated dollar value and percent of planned subcontracting with SMALL BUSINESSES (including SDB, WOSB, and (Base Year).

FY 1st Option

FY 2nd Option

FY 3rd Option

FY 4th Option

HUBzone and SDVOSB: (% of "a") $ % c.Total estimated dollar value and percent of planned subcontracting with SMALL DISADVANTAGED and (Base Year).

FY 1st Option

FY 2nd Option

FY

3rd Option

FY 4th Option

BUSINESSES: (% of "a") d.Total estimated dollar value and percent of planned subcontracting with WOMAN-OWNED SMALL and

(Base Year).

FY 1st Option

FY 2nd Option

FY 3rd Option

FY 4th Option

BUSINESSES: (% of "a") e.Total estimated dollar value and percent of planned subcontracting with HUBZone SMALL and (Base Year).

FY 1st Option

2nd Option

3rd Option

FY 4th Option

BUSINESSES: (% of "a") f.Total estimated dollar value and percent of planned subcontracting with SERVICES-DISABLED VETERAN-OWNED and (Base Year).

FY 1st Option

FY 2nd Option

FY 3rd Option

FY 4th Option

SMALL BUSINESSES: (% of "a") g.Total estimated dollar value and percent of planned subcontracting with "OTHER THAN and (Base Year).

FY 1st Option

FY 2nd Option

FY 3rd Option

FY 4th Option

SMALL BUSINESSES: (% of "a")

PART B. PLAN REQUIREMENTS (continued)

(2-2010)

NRC SMALL BUSINESS SUBCONTRACTING PLAN

NRC FORM 829 (2-2010) PRINTED ON RECYCLED PAPER

U.S. NUCLEAR REGULATORY COMMISSION

Notes:

Federal prime contract goals are:

Products and/or Services

1.

1.

SB equals 23 %; %;5SDB equals %;5WOSB equals %;3HUBZone equals

%;3and SDVOSB equals may serve as objectives for subcontracting goal development.

SDB, WOSB, HUBZone, and SDVOSB goals are subsets of SB and should be counted and reported in 2.

multiple categories, as appropriate.

If any contract has more than four options, please attach additional sheets showng dollar amounts and3.

percentages.

and type of business supplying them (check all that apply):

Provide a description of ALL the products and/or services to be subcontracted under this contract, and indicate the size

Other Small Business

SDB WOSB HUBZone SDVOSB

2.

3.

4.

5.

6.

7.

8.

9.

10.

Provide a description of the method used to develop the subcontracting goals for SB, SDB, WOSB, HUBZone and SDVOSB concerns. Address efforts made to ensure that maximum practicable subcontracting opportunities have been made available for those concerns and explain the method used to identify potential sources for solicitation purposes. Explain the method and state the quantitative basis (in dollars) used to establish the percentage goals. Also, explain how the areas to be subcontracted to SB, WOSB, HUBZone and SDVOSB concerns were determined, how the capabilities of these concerns were considered contract opportunities and how such data comports with the cost proposal. Identify any source lists or other resources used in the determination process. (Attach additional sheets, if necessary.)

i.

SUBCONTRACT OPPORTUNITIES3.

METHODOLOGY4.

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NRC SMALL BUSINESS SUBCONTRACTING PLAN

NRC FORM 829 (2-2010) PRINTED ON RECYCLED PAPER

Yes No

U.S. NUCLEAR REGULATORY COMMISSION

NAME/TITLE:

a.

Indirect costs havea. have not been included in the dollar and percentage subcontracting goals above (check one).

If indirect costs have been included, explain the method used to determine the proportionate share of such costs to be allocated as subcontracts to SB, SDB, WOSB, HUBZone, and SDVOSB concerns:

b.

6. Program Administrator:

ADDRESS (Line 1):

ADDRESS (Line 2):

CITY/STATE/ZIPCODE:

TELEPHONE:

E-MAIL:

Duties: Does the individual named above have general overall responsibility for the company's subcontracting program, i.e., developing, preparing, and executing subcontracting plans and monitoring performance relative to the requirements of those subcontracting plans and perform the following duties? (If NO is checked, please who in the company performs those duties, or indicate why the duties are not performed in your company on a separate sheet of paper and submit with the proposed subcontracting plan.)

Developing and promoting company wide policy initiatives that demonstrate the company's support for awarding contracts and subcontracts to SB, SDB, WOSB, HUBZone and SDVOSB concerns; and for assuring that these concerns are included on the source lists for solicitations for products and services they are capable of providing.

Yes Nob. Developing and maintaining bidder source lists of SB, SDB, WOSB, HUBZone and SDVOSB concerns from all possible sources;

Yes Noc. Ensuring periodic rotation of potential subcontractors on bidder's lists;

Yes Nod. Assuring that SB, SDB, WOSB, HUBZONE and SDVOSB businesses are included on the bidders' list for every subcontract solicitation for products and services that they are capable of providing.

Yes Noe. Ensuring that requests for proposals (RFPs) are designed to permit the maximum practicable participation of SB, SDB, WOSB, HUBZone and SDVOSB concerns.

Yes Nof. Reviewing subcontract solicitations to remove statements, clauses, etc., which might tend to restrict or prohibit small, 8(a), SDB, WOSB, HUBZone and SDVOSB small business participation.

5. Indirect Costs

(2-2010)

NRC SMALL BUSINESS SUBCONTRACTING PLAN

NRC FORM 829 (2-2010) PRINTED ON RECYCLED PAPER

Yes No

U.S. NUCLEAR REGULATORY COMMISSION

m Preparing and submitting timely, required subcontract reports;

Yes Non. Conducting or arranging training for purchasing personnel regarding the intent and impact of 8(d) of the Small Business Act on purchasing procedures;

Yes Noo. Coordinating the company's activities during the conduct of compliance reviews by Federal agencies;

and

p. Other duties:

Yes Nog. Accessing various sources for the identification of SB, SDB, WOSB, HUBZone and SDVOSB concerns to include the Central Contractor Registration (http://www.ccr.gov/), local small business and minority associations, local chambers of commerce and Federal agencies' Small Business Offices;

Yes Noh. Establishing and maintaining contract and subcontract award records;

Yes Noi. Participating in Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, Procurement Conferences, etc;

Yes Noj. Ensuring that SB, SDB, WOSB, HUBZone and SDVOSB concerns are made aware of subcontracting opportunities and assisting concerns in preparing responsive bids to the company;

Yes Nok. Conducting or arranging for the conduct of training for purchasing personnel regarding the intent and impact of Section 8(d) of the Small Business Act, as amended;

Yes Nol. Monitoring the company's subcontracting program performance and making any adjustments necessary to achieve the subcontract plan goals;

7. Equitable Opportunity

Describe efforts the offeror will undertake to ensure that SB, SDB, WOSB, HUBZone and SDVOSB concerns will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities:

a. Outreach efforts to obtain sources:

1. Contact minority and small business trade associations; 2) contact business development organizations and local chambers of commerce; 3) attend SB, SDB, WOSB, HUBZone and SDVOSB procurement conferences and trade fairs; 4) review sources from the Central Contractor Registration (http://www.ccr.gov/); 5) review sources from the Small Business Administration (SBA), Central Contractor Registration (CCR); 6) Consider using other market sources; and 7) Utilize newspaper and magazine ads to encourage new sources.

b. Internal efforts to guide and encourage purchasing personnel:

1. Conduct workshops, seminars and training programs;

(2-2010)

NRC SMALL BUSINESS SUBCONTRACTING PLAN

NRC FORM 829 (2-2010) PRINTED ON RECYCLED PAPER

U.S. NUCLEAR REGULATORY COMMISSION

7. Equitable Opportunity (continued)

b. Internal efforts to guide and encourage purchasing personnel (continued):

2. Establish, maintain, and utilize SB, SDB, WOSB, HUBZone and SDVOSB source lists, guides, and other data for soliciting subcontractors; and

3. Monitor activities to evaluate compliance with the subcontracting plan.

Additional Efforts:

8. Flow Down Clause

The contractor agrees to include the provisions under FAR 52.219 8, "Utilization of Small Business Concerns," in all acquisitions exceeding the simplified acquisition threshold that offers further subcontracting opportunities. All subcontractors, except small business concerns, that receive subcontracts in excess of $550,000 ($1,000,000 for construction) must adopt and comply with a plan similar to the plan required by FAR 52.219 9, "Small Business Subcontracting Plan." Note: In accordance with FAR 52.212-5(e) and 52.244-6(c) the contractor is not required to include flow-down clause FAR 52.219.-9 if it is subcontracting commercial items.

The contractor gives assurance of (1) cooperation in any studies or surveys that may be required; (2) submission of periodic reports which show compliance with the subcontracting plan; (3) submission of its Individual Subcontracting Report (ISR) and Summary Subcontract Report (SSR); and (4) ensuring that subcontractors agree to submit ISRs and SSRs. The ISR and SSR shall be submitted via the Electronic Subcontracting Reporting System (eSRS) Web site: http://www.esrs.gov

9. a. Reporting and Cooperation

Reporting Period Report Due Due Date

Oct 1 - Mar 31 ISR 4/30

Apr 1 - Sept 30 ISR 10/30

Oct 1 - Sept 30 SSR 10/30

Contract Completion OF 312 30 days after completion

PART C. CONTRACT MODIFICATION (continued)

(2-2010)

NRC SMALL BUSINESS SUBCONTRACTING PLAN

NRC FORM 829 (2-2010) PRINTED ON RECYCLED PAPER

U.S. NUCLEAR REGULATORY COMMISSION

9. a. Reporting and Cooperation (continued)

1. Submit ISR (bi-annually) for the cognizant awarding Contracting Officer's review and acceptance via the eSRS website http://esrs.gov.

FAR 19.704(a) (11) requires a list of the types of records your company will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. The following is a recitation of the types of records the contractor will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. These records will include, but not be limited to, the following:

See FAR 19.7 for instruction concerning the submission of a Commercial Plan: SSR is due on 10/30 each year for the previous fiscal year ending 9/30.

2. Currently, SSR (annually) must be submitted for the NRC eSRS Agency Coordinator review and acceptance via the eSRS website http://esrs.gov.

3. Contractors that do not use the eSRS to submit its reports must also submit a paper copy of the SSR to the appropriate Commercial Market Representative (contact the contracting official (CO).

9. b. Record keeping

d. Records to support other outreach efforts, e.g., contacts with minority and small business trade associations, attendance at small and minority business procurement conferences and trade fairs;

e. e.Records to support internal guidance and encouragement provided to buyers through (1) workshops, seminars, training programs, incentive awards; and (2) monitoring performance to evaluate compliance with the program and requirements; and

f. On a contract by contract basis, records to support subcontract award data including the name, address, and business type and size of each subcontractor. (This item is not required on a contract - by - contract basis for company or division wide commercial plans.)

g. Other records to support your compliance with the subcontracting plan: (Please describe)

a. SB, SDB, WOSB, HUBZone and SDVOSB source lists, guides and other data identifying such vendors;

b. Organizations contacted in an attempt to locate SB, SDB, WOSB, HUBZone and SDVOSB sources;

c. On a contract by contract basis, records on all subcontract solicitations over $100,000, which indicate for each solicitation (1) whether SB, SDB, WOSB, HUBZone and/or SDVOSB concerns were solicited, if not, why not and the reasons solicited concerns did not receive subcontract awards;

PART B. CONTRACT MODIFICATION (continued)

(2-2010)

NRC SMALL BUSINESS SUBCONTRACTING PLAN

NRC FORM 829 (2-2010) PRINTED ON RECYCLED PAPER

U.S. NUCLEAR REGULATORY COMMISSION

10. Timely Payments to Subcontractors

FAR 19.702 requires your company to establish and use procedures to ensure the timely payment of amounts due pursuant to the terms of your subcontracts with small business concerns, 8(a), SDB, women-owned small business, HUBZone and service disabled veteran-owned small business concerns.

11. Description of Good Faith Effort

Yes NoYour company has established and used such procedures:

Maximum practicable utilization of small, 8(a), small disadvantaged, woman-owned, HUBZone small and service disabled veteran owned concerns as subcontractors in Government contracts is a matter of national interest with both social and economic benefits. When a contractor fails to make a good faith effort to comply with a subcontracting plan, these objectives are not achieved, and 15 U.S.C. 637(d) (4) (F) directs that liquidated damages shall be paid by the contractor.

In order to demonstrate your compliance with a good faith effort to achieve the small, SDB, WOSB, HUBZone and SDVOSB small business subcontracting goals, outline the steps your company plans to take. These steps will be negotiated with the contracting official prior to approval of the plan.

PART C. SIGNATURE PAGE

(2-2010)

NRC SMALL BUSINESS SUBCONTRACTING PLAN

NRC FORM 829 (2-2010) PRINTED ON RECYCLED PAPER

U.S. NUCLEAR REGULATORY COMMISSION

Signatures Required:

Signature:

This subcontracting plan was submitted by:

Typed Name:

Title:

Date:

Signature:

This plan was submitted by:

Typed Name:

Contracting Officer Title:

Date:

Signature:

This plan was reviewed by:

Typed Name:

Small Business Program (SBP) Title:

Date: