SOFIA_AFRC_Industry_Day_Presentation_050416.pdf

1 Pre-Solicitation Conference: Stratospheric Observatory For Infrared Astronomy (SOFIA) Science and Mission Operations

May 4, 2016

RFP NNA1679196R

INDUSTRY DAY

PRE-SOLICITATION CONFERENCE

Stratospheric Observatory For

Infrared Astronomy (SOFIA)

Science and Missions Operations

NASA Armstrong Flight Research Center

Palmdale, CA 93550

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Schedule for the Day

• Arrival, Registration, Introductions, and Announcements

• SOFIA Program Overview

• Tour of Facilities

• Presentation Introductions

• Procurement Process Overview

• Statement of Work Overview

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Introductions and Announcements

• Introductions of AFRC and ARC participants

– Eddie Zavala, SOFIA Program Manager

– David McAllister, Deputy Program Manager for Operations

– Jeffrey Brown, Contracting Officer (CO)

– Ed Harmon, Contracting Officer’s Representative (COR)

• Safety messages and tour rules

– Evacuation in case of emergency and general safety rules

– The hangar is an industrial work site. For your safety, closed toe shoes are required while in the hangar. No high heels, sandals, flip-flops or similar

– Photos are OK at the SOFIA Aircraft. Restrictions may apply in some areas. Please do not photograph people without their permission.

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Process of Industry Day

This Industry Day/Pre-Proposal Conference is intended to:

• Familiarize participants with the Statement of Work (SOW) for the

SOFIA Science and Missions Operations (SSMO) Support

• Provide the current status of the SSMO acquisition

• Permit potential offerors an opportunity to network and discuss teaming or subcontracting arrangements

• Allow potential offerors an opportunity to submit questions regarding the recently posted draft Statement of Work (SOW) and highlights of the Request for Proposal (RFP)

• All questions and communications should be submitted in writing to the CO, Jeffrey Brown (jeff.brown@nasa.gov)

– All questions and answers will be made available on the Federal Business

Opportunities website (www.fbo.gov)

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General Guidance

• The presentation and tours shall not be interpreted as a comprehensive description of the Government’s requirements. Please refer to the draft Statement of

Work and highlights of the Request for Proposal.

• If there are any inconsistencies between this presentation and the Final Request for Proposal, the

Final Request for Proposal will govern.

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Electronic Posting

• All documents pertaining to the SSMO Procurement can be found at the following links:

• Federal Business Opportunities (FBO):

– https://www.fbo.gov/index?s=opportunity&mode=form&id=f092

949200ca64d0d2872f08a93e4a9c&tab=core&_cview=1

– These charts and the attendance list will be posted to the above site

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SOFIA Overview

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SOFIA Science Center

NASA Ames Research Center

SOFIA Operations Center

Armstrong Flight Research Center

SOFIA Program Office

Ames Research Center

SOFIA Science and Operations Centers

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SOFIA Science and Operations Centers

Observing Proposal

Solicitation & External

Peer Evaluation

SOFIA Science Center

NASA Ames Research Center

Science Flight

Planning

Data Processing &

Data Delivery

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Science

Instrument

Facilities SOFIA Operations Center

Armstrong Flight Research Center

Science Instrument

Maintenance & Installation

In-Flight Science

Mission Execution &

Data Acquisition

Aircraft Flight Operations

SOFIA Science and Operations Centers

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Presentation Outline

• Procurement Process Overview

• Statement of Work Overview

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Procurement Process Overview

Acquisition Branch for Programs, Projects, Engineering and Science

Code JAZ

NASA Ames Research Center

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SSMO Requirements Overview

• This will be a follow-on contract to the existing SSMO contract (NAS2-97001)

– Current contract Period of Performance ends Feb. 28, 2017

• NAICS Code: 541712 Research and Development, Physical, Engineering, Life Sciences

• Full and Open Competition

• Contract type is a hybrid contract consisting of:

– Cost plus Award Fee (CPAF) core requirement, Cost No Fee for the core grants activity

– Indefinite Delivery Indefinite Quantity (IDIQ) elements for

CPAF and Cost plus Fixed Fee (CPFF) task orders

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Proposal Preparation

• Proposals shall be prepared in accordance with the

Final RFP and subsequent written Amendments, if any

• Ensure that all Amendments are acknowledged with the proposal submission

• NASA may reject any proposal that fails to comply with all proposal instructions

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Acquisition Schedule

• Synopsis Issued Apr. 19, 2016

• Draft SOW Issued Apr. 27, 2016

• AFRC Industry Day/Pre-Proposal Conference May 4, 2016

• Draft RFP Issued May 11, 2016

• ARC Industry Day/Pre-Proposal Conference May 18, 2016

• Questions/Comments Due May 18, 2016

• Final RFP Issued Jun. 13, 2016

• Receipt of Proposals Aug. 12, 2016

• Contract Award Jan. 10, 2016

– Please note that these dates are subject to change. Updated milestones will be provided if necessary.

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Additional Information

Contracting Officer: Jeffrey Brown

650-604-4696 jeff.brown@nasa.gov

Location of current information can be found online at the

Federal Business Opportunities website.

Please search using either the solicitation number

NNA1679196R or the procurement title:

SOFIA Science and Missions Operations

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General Procurement Information

• NASA may award a contract based solely on the initial offers received, without discussion of such offers. The initial proposals to the Government should contain the most favorable terms from a price and technical standpoint.

• The terms of the Solicitation and Statement of Work will remain UNCHANGED, once posted as a final RFP, unless the Solicitation is amended in writing.

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Planned Award Information

• Intent is to award a Cost plus Award Fee (CPAF) contract for the core requirement

– Cost No Fee for the core grants activity

• And a CPAF and Cost plus Fixed Fee (CPFF) contract for the Indefinite Delivery Indefinite Quantity (IDIQ) elements

• Period of Performance up to 18 years in length

– Base period followed by a series of two-year extensions

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Source Evaluation Process

• Section L.8 - Proposal Preparation - General Instructions

Outlines the information required to be included in the proposal:

– Volume I, Mission Suitability Proposal

– Volume II, Past Performance Proposal

– Volume III, Cost Proposal

• Section L.9 - Proposal Page Limitations

Outlines the page limits associated with various proposal sections and will be strictly enforced

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Source Evaluation Process (cont'd)

• There will be three (3) Evaluation Factors:

– Factor 1: Mission Suitability

– Factor 2: Past Performance

– Factor 3: Cost/Price

• The Mission Suitability Factor is evaluated at the subfactor level and is the only factor that is scored

– Subfactor 1: Management Approach

– Subfactor 2: Technical and Operational Approach

– Subfactor 3: Small Business Utilization

• The Past Performance Factor is evaluated and given a

Confidence Rating

• The Cost/Price Factor is evaluated, but not scored

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Relative Importance of Evaluation Factors

Mission Suitability is more important than Cost, and Cost is more important than Past Performance. Evaluation factors other than Cost, when combined, are significantly more important than Cost.

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Evaluation Factors – Mission Suitability

• The Mission Suitability Factor has a potential of 1000 points. The Mission Suitability Factor consists of three

Subfactors that are scored:

– Subfactor 1: Management Approach 400 points

– Subfactor 2: Technical and Operational Approach 500 points

– Subfactor 3: Small Business Participation 100 points

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Evaluation Factors – Past Performance

• This factor indicates the relevant quantitative and qualitative aspects of each Offeror's record of performing services or delivering products similar in size, content, and complexity to the requirements of the current acquisition.

• This factor provides an opportunity for NASA to evaluate the quality of goods and services provided by the Offerors to the agency and other organizations as either a prime or subcontractor.

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Evaluation Factors – Cost/Price

• Offerors’ cost proposals shall consist of estimated costs and proposed fee for the Phase-in and Core

Requirements. Proposed costs will be analyzed to determine the cost/price and associated risks of doing business with the Offeror.

• The Government will determine the Probable Cost of each Offeror’s proposal by evaluating the realism of each Offeror’s proposed costs to ensure the Offeror understands the magnitude and complexity of the effort.

• Evaluation of options shall not obligate the

Government to exercise such options.

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Statement of Work Overview

Sofia Science and Missions Operations

NASA Ames Research Center and

NASA Armstrong Flight Research Center

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SOFIA Program Overview

• SOFIA is an airborne astronomical observatory consisting of a 2.5-meter aperture telescope permanently installed in a specially modified Boeing 747SP aircraft. The observatory, with its open port telescope provided through a partnership with the German

Aerospace Center (DLR), provides routine access to nearly all of the visible, infrared, far infrared, and sub-millimeter parts of the electromagnetic spectrum. SOFIA's primary mission is to conduct high-quality, high-impact, cutting-edge research in astronomy, astrophysics, and planetary astronomy in a safe and cost effective manner. The observatory is able to directly incorporate new or upgraded instruments over its lifetime.

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SOFIA Program Overview, cont'd

The SOFIA Program is organized by functions and the SOFIA Science &

Missions Operations

(SSMO) Contractor supports several of the functions. The work performed under this contract is labeled as

“NASA Contractor Activity” and "Shared or Cross-

Cutting Activity".

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SOFIA Program WBS

• The Contractor areas of work are divided according to the SOFIA WBS

SOFIA Program

SOFIA Science and Mission Operations Contractor

Section 2.0 General

Requirements

Mission Assurance

Program

Management

Science

Instruments

Mission

Operations

Ground Systems

Systems

Integration & Test

System

Engineering & Integration

Technology

Aircraft/

Observatory Systems

Reserved

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Scope of Work

• The SOFIA science and mission operations contract will provide

NASA with an infrared science guest observer program that delivers quality science in the form of astronomical data and quality refereed science papers using NASA and DLR provided assets.

• Place of Performance:

– Mission Operations personnel typical duty stations are located in

Palmdale Ca. and include activities such as Flight Personnel, Mirror

Coater Operations, Instrument Maintenance, and Observatory Data

Cache Operations.

– Science planning typical duty stations are located in Mountain View, Ca. and include activities such as Scientist Operations, Science Data

Pipeline, Mission Planning, Help Desk, and Solicitation and

Evaluation of Science Observation Proposals.

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Statement Of Work

• There are 7 sections within the Statement of Work

– Section 1: Introduction

• Background on the SOFIA program and organization

– Section 2: General Requirements

• Encompassing training, travel, work schedules, government furnished equipment, procurement, and other topics

– Section 3: Technical Requirements

• Defined by program WBS elements

– Section 4: Contract Deliverable Requirements List (CDRL)

– Section 5: Appendix A – Applicable and Reference Documents

– Section 6: Appendix B - Acronyms

– Section 7: Appendix C - Glossary

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General Requirements

• The General requirements in Section 2 include:

– Training

– Travel

– Work Schedules

– Government Installation Furnished Facilities & Property

– Purchasing

– Foreign National Access

– Export Control

– Fatigue Management

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WBS 1.01 Program Management

• The Contractor is responsible for providing the management and administrative expertise necessary to plan and control the work defined within the Statement of Work.

• Includes the planning, organizing, directing, coordinating, controlling, monitoring and managing in order to accomplish overall Project objectives.

• Requirements in this section address resource allocation, cost estimation and budgeting, schedule control; performance measurement; contract/subcontract and financial management;

associate Contractor liaison; organizational and staff management; reporting; and other project management and control functions.

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WBS 1.02 Systems Engineering & Integration

• This element includes requirements and policies for the integrated planning and control of the technical aspects of maintenance and developments programs: i.e.

– Design engineering

– Software engineering

– Specialty engineering

– System architecture development

– Integrated test planning

– System requirements generation

– Configuration control

– Risk Management

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WBS 1.03 Safety & Mission Assurance

• This element includes requirements for design development, safety assessment, review and verification of practices and procedures, and relevant mission success criteria intended to assure the delivered systems meet performance requirements and function for their intended lifetimes.

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WBS 1.04 Science & Technology

• The Contractor is responsible for providing planning, systems, and resources for SOFIA’s science program.

• Example of requirements in this section include:

– Observing time awards,

– Flight time requirements review,

– Scheduling and coordinating the annual observing program,

– Administration of grants, contracts, and other vehicles for the

Guest Observer program.

– Pipeline maintenance

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WBS 1.05 Science Instruments

• The contractor is not responsible for new Science

Instrument development. However, contractor support of new science instrument development may be required and will be negotiated and assigned through the IDIQ process.

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WBS 1.06 Aircraft/Observatory Systems

• This section defines requirements and polices for maintenance of specific hardware and software for which the contractor is responsible.

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WBS 1.07 Science Mission Operations

• This section contains the science mission planning and operations requirements.

• Example of requirements in this section include:

– Planning and execution 100 -120 science flights/year

– Development of instrument/mission specific scripts

– Development of overlays (integrates Astronomical Observation

Request (AOR) information and associated SCL scripts with observing commands) for each mission

– Provision of training program(s)

• Telescope Operations

• Mission Direction

• Ground Support

• Instrument Operations & Maintenance

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WBS 1.08 Reserved

• Not Used

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WBS 1.09 Ground Systems

• This section contains contractor requirements relative to IT security and processes, and contractor managed software sustainment (maintenance) activities.

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WBS 1.10 System Integration & Test

• This section contains requirements and policies for:

– System integration

– Development of test procedures and Interface Control

Documents (ICDs),

– Conducting or participating in test readiness reviews

– Test planning and execution

– Data analysis

– Discrepancy reporting

– Test reporting (hardware and software products for which the

Contractor is the development agent)

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Concluding Remarks

• Please submit questions in writing to jeff.brown@nasa.gov

• Continue to check FedBizOps for updates to the solicitation

• A 2nd Industry Day is scheduled at NASA Ames

Research Center on Wed. May 18th. Details about that event will be posted on the solicitation web site.

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Thank You for Attending