NFA - Cafeteria Furniture ITB 5-28-2026.pdf

PROJECT MANUAL

NORWICH FREE ACADEMY

TIRRELL BUILDING CAFETERIA UPGRADES

NORWICH FREE ACADEMY

305 BROADWAY

NORWICH, CT 06360

IVITITATION TO BID

For

CAFETERIA FURNITURE

May 28, 2026

Issued for Bid: May 28, 2026

Architect: Colliers Engineering and Design

8 Wilcox Street

Simsbury, CT 06070

INVITATION TO BID/QUOTE

Norwich Free Academy invites select vendors to submit bids for providing and installing new cafeteria furniture associated with its Tirrell Building Cafeteria Upgrades project. The project is an aesthetic upgrade to the existing cafeteria located in the lower level of the Tirrell Building. The construction project will start on June 15, 2026, and be completed by August 21, 2026.

The project is being constructed by Sarazin General Contractors of North Windham, Connecticut.

The owner’s representative is Colliers Project Leaders of Madison, Connecticut and the designer is Colliers Engineering and Design of Simsbury, Connecticut (formerly Phase Zero Design).

All furniture shall be scheduled to be delivered on August 20, 2026. The awarded vendor shall deliver and install all specified furniture per the plan in Exhibit B. In the event that the cafeteria is not fully ready to allow the installation per the plan, the awarded vendor will install the furniture in an area of the cafeteria as designated by NFA. Vendors will not be paid for storage of materials prior to August 20, 2026, and will not accept delivery prior to this date unless requested to do so in writing.

An elevator is available from grade level to the cafeteria. However, NFA does not guarantee that the elevator will fit all furniture. Vendors will be required to carry the furniture down one flight of stairs to the lower level when furniture does not fit in the elevator.

BASIS OF AWARD

Norwich Free Academy is the sole authority for determining if an alternate product submitted meets the criteria of the basis of design. NFA will award to one vendor only. All bids shall include all products listed. Partial bids are subject to rejection by NFA as the awarding authority.

Award will be based on meeting the specified basis of design then the lowest total cost for all products. Award by line item is not anticipated at this time.

BID QUESTIONS

All bidder questions shall be submitted to Charles Warrington, Colliers Project Leaders, via email at Charles.warrington@collierseng.com with copy to Nathan Quesnel, Norwich Fee Academy via email at nquesnel@nfaschool.org. Response to bid questions will be emailed to the firms invited to submit bids. Deadline for questions is June 4, 2026, at 4:00 p.m.

BID DUE DATE

Bids are due no later than 2 p.m. on June 11, 2026. All bids shall be electronically submitted to

Charles Warrington and Nathan Quesnel at the emails listed above. Late submissions may be rejected by NFA. Vendors shall submit their bids utilizing the excel bid form provided concurrently with this invitation to bid and referred to as Exhibit A.

EXHIBIT A – BID FORM (EXCEL SPREADSHEET PROVIDED CONCURRENTLY

WITH THE INVITATION TO BID)

Project:

Address:

MARK IMAGE DESCRIPTION SIZE QTY LOCATION

MANUFACTURER IF

OTHER THAN

BASIS OF BID MODEL # FINISH UNIT PRICE TOTAL

T-01

Counter Height, Post Leg

MANUFACTURE: KI / Tributaire

MODEL: TJEBA3696-74P

TOP: Light Gray Laminate

BASE: Black Metal

36”x96” 8 Café 2

T-02

Counter Height, Round Pedestal

Fixed Table

MANUFACTURE: KI / Pirouette

MODEL: PIFXRD42H36-74P

TOP: Light Gray Laminate

BASE: Black Metal

36”/42” Dia 4 Senior

Lounge

T-03

Folding Table w/Split Bench.

MANUFACTURE: KI / Uniframe

MODEL: UFRD5SB-73P

TOP: Light Gray Laminate

BENCH: Dark Gray Laminate

BASE: Black Metal

81” Dia 14 Café 1 & 2

T-04

Folding Table w/Split Bench

MANUFACTURE: KI / Uniframe

MODEL: UF12SB-73P

TOP: Light Gray Laminet

BENCH: Dark Gray Laminate

BASE: Black Metal

59”x139” 9 Café 2

T-05

Folding ADA Table

MANUFATURE: KI / Uniframe

MODEL: WAUFRD6-73P TOP:

Light Gray Laminate BASE:

Black Metal

72” Dia 2 Café 1 & 2

Norwich Free Academy

305 Broadway, Norwich CT 06360

To Be Completed by Bidder

FURNITURE BID PACKAGE

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T-06

Folding Table ADA w/Split Bench

MANUFACTURE: KI / Uniframe

MODEL: WAUF12BE-73P TOP:

Light Gray Laminate BENCH:

Dark Gray Laminate BASE: Black

Metal

59”x139” 3 Café 2

C-01

Café Stool 4 Legs Armless

MANUFACTURE: KI / Katera

MODEL: KT430024

BACK/SEAT: Standard Poly

LEG FINISH: Black Metal

18”W x 18”D x 38”H 100 Café 2

C-02

Café Stool Four-Leg Armless

MANUFACTURE: KI / LimeLite

MODEL: LL4100H24

BACK: Standard Poly

SEAT: Standard Uphostered

LEG FINISH: Black Metal

18”W x 18”D x 38”H

Senior

Lounge

C-03

Armless Four-Leg Chair

MANUFACTURE: KI / LimeLite

MODEL: LL1100

BACK/SEAT: Standard Poly LEG

FINISH: Black Metal

18”W x 18”D x 31”H 28 Café 1 & 2

Total Bid: -$

* BIDDER SHALL PROVIDE A COMPARABLE ALTERNATIVE TO THE BASIS OF DESIGN WHERE THE SPECIFIED FURNITURE MANUFACTURE IS UNAVAILABLE*

** WHERE A SUBSTITUTION IS PROVIDED, THE BIDDER SHALL PROVIDE A MATERIAL TYPE COMPARABLE TO THE BASIS OF DESIGN. FINAL FINISHES SHALL BE SELCTED FROM THE MANUFACTURER'S

RANGE OF STANDARD COLORS FOR THE SPECIFIED MATERIAL TYPE

Should there be a discrepancy in the bid tabulation form, values will be corrected utilizing the submitted unit rates muliplied by the quanity and suming all line items.

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EXHIBIT B – FURNITURE PLAN

UP

UP

UP

COOLER

COOLERNIC

STAIR B

HALLWAY A

STAIR A

FOOD

STORAGE

STORAGE

BOILER

ROOM

FOOD PREP

ELEC ROOM

FACULTY

JC

7034.1

WOMEN

MEN

TOLIET

STAFF

ROOM

STORAGE

STAIRS F

STAIRS E

HALLWAY B

SENIOR

LOUNGE

STORAGE

ROOM

JC

KITCHEN

OFFICE

STORAGE

STORAGE

ELEV MECH

CAMPUS

STORE

ELEV

CAFETERIA

CAFETERIA

STAIRS C

STAIRS D

MICROWAVE

STATION

2 2

CONDIMENTS STATION

T-05

T-03

C-01C-01

C-02

T-02

C-01

C-01 C-01

X22

X6

X32

X6

X32

X16

T-03

5 5

6 6

NIC

T-05

T-03

C-03 C-03

T-03

T-03

T-03T-03

T-03

T-03T-03

T-02

T-02T-02

T-03

T-03

T-03

T-03

T-01

T-01

T-01

T-01

T-01

T-01

T-01

T-01

T-06T-06

T-06

T-04

T-04

T-04

T-04

T-04

T-04

T-04

T-04

T-04

T-04

T-04

T-04

C-03 X4

C-03 X4

C-03 X4

FF&E PLAN GENERAL NOTES

KEY PLAN

NTS

FURNITURE PLAN LEGEND

A.

B.

GC SHALL COORDINATE REQUIREMENTS FOR WOOD BLOCKING

POWER AND DATA FOR ALL FF&E.

FURNITURE SHOWN FOR REFERENCE ONLY, BY OTHERS.

COORDINATE WITH OWNER FOR FINAL FURNITURE SPECIFICATION

NIC

KEYNOTE

AREA NOT IN

CONTRACT

FURNITURE TAG

EQUIPMENT

TAG

1t

NORTH

PROJECT SCOPE AREA

Colliers Engineering & Design, Architecture, Landscape Architecture, Surveying, CT P.C.

Colliers

Engineering & Design

DRAWING NO.

DRAWING NAME:

ISSUED FOR:

ISSUED DATE:

DRAWN BY:

CHECKED BY:

PROJECT NUMBER:

SEAL:

PR

O

JE

C

T:

CLIENT:

ARCHITECT:

Pl ot

D at e:

D w g

Fi le na m e:

CONSULTANT:

Au to de sk

D oc s:

//2

N or w ic h

Fr ee

A ca de m y

- T irr el l B ui ld in g

- C af et er ia

U pg ra de s/

- N or w ic h Fr ee A ca de m y

- C af et er ia U pg ra de s.

rv t

5/

/2

9:

:0

AM

A161.1

BASEMENT

FURNITURE PLAN -

ADD ALTERNATE

23140

CM

3.13.2026

N O R W

IC

H F R

EE

A C A D

EM

Y

BR

O

AD

W

AY

, N

O R

W

IC

H , C

T

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EL

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IN

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C

AF

ET

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IA

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EN

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TI

O N

BID & PERMIT

AH

1/8" = 1'-0"1 BASEMENT FURNITURE & EQUIPMENT PLAN

FF&E KEYNOTES

# DESCRIPTION

1 KITCHEN EQUIPMENT BY OTHERS. REFER TO EQUIPMENT PLAN FMI.

GC TO COORDINATE INSTALL WITH KITCHEN VENDOR AND CLIENT

2 EXISTING EQUIPMENT TO REMAIN. GC TO PROTECT AND PRESERVE

DURING CONSTRUTION

3 MILLWORK ITEM. REFER TO ELEVATIONS AND DETAILS FMI

4 EXISTING SURVERY TO BE REFACED WITH NEW LAMINATE. GC TO

PROTECT AND PRESERVE DURING CONSTRUCTION. ANY DAMANGED

NEEDS TO BE BROUGH TO ARCHITECTS ATTENTION. REFER TO

DETAILS ON LAMINATE REFACE INSTALL

5 TABLES AND CHAIRS BY OTHERS. COORDINATE WITH ARCHITECT ON

VENDER FOR FINISHES AND SIZES

REVISIONS

NO. DATE DESCRIPTION

SCHEDULE OF ADD ALTERNATES

ADD ALT # ADD ALT ITEM PROPOSED ALTERNATE

1 NEW DELI STATION AND

SENIOR LOUNGE

PROVIDE LABOR AND MATERIALS TO

INSTALL NEW DELI STATION AND SENIOR

LOUNGE. EQUIPMENT AND FURNITURE BY

OTHERS. SEE SHEETS A550 & A551 FOR

MORE INFORMATION

2 CEILING BAFFLES IN

CAFETERIA 1

PROVIDE LABOR AND MATERIALS TO

INSTALL NEW CEILING BAFFLES IN

CAFETERIA, SEE DETAIL 1/A422 FOR MORE

INFORMATION

3 CEILING BAFFLES IN

CAFETERIA 2

PROVIDE LABOR AND MATERIALS TO

INSTALL NEW CEILING BAFFLES IN

CAFETERIA 2. SEE DETAIL 2/A423 FOR

MORE INFORMATION

4 HALF WALLS IN CAFETERIA 1 PROVIDE LABOR AND MATERIALS TO

INSTALL NEW HALF WALLS IN CAFETERIA 1,

TYPICAL OF (4) LOCATIONS. SEE DETAILS

ON A554 FOR MORE INFORMATION

5 CUSTOM TRASH

ENCLOSURES

PROVIDE LABOR AND MATERIALS TO

INSTALL NEW TRASH CAN ENCLOSURES.

TYPICAL (6) LOCATIONS. SEE DETAILS ON

A555 FOR MORE INFORMATION

6 SOLID SURFACE

COUNTERTOPS

PROVIDE LABOR AND MATERIALS TO

INSTALL NEW COUNTER TOPS WITHIN

CAFETERIA 2 AT (3) LOCATIONS. SEE PLAN

AND DETAIL 6/A555

7 STOREFRONT AT STUDENT

LOUNGE

PROVIDE LABOR AND MATERIALS TO

INSTALL NEW STOREFRONT WITHIN

OPENING OF STUDENT LOUNGE. SEE

DETAILS ON A601 FOR MORE INFORMATION

FURNITURE SCHEDULE

MARK DESCRIPTION MANUFACTURER

C-01 COUNTER STOOL - CAFE 2 KI FURNITURE

C-02 COUNTER STOOL - SENIOR LOUNGE KI FURNITURE

C-03 DINING CHAIR - ADA TABLES KI FURNITURE

T-01 RECTANGULAR COUNTER TABLE - CAFE 2 KI FURNITURE

T-02 ROUND PEDESTALL COUNTER TABLE - SENIOR LOUNGE KI FURNITURE

T-03 ROUND BENCHING TABLE - CAFE 1 & 2 KI FURNITURE

T-04 RECTANGULAR BENCHING TABLE - CAFE 2 KI FURNITURE

T-05 ADA ROUND BENCHING TABLE - CAFE 1 KI FURNITURE

T-06 ADA RECTANGULAR BENCHING TABLE - CAFE 2 KI FURNITURE

charles.warrington Text Box

EXHIBIT B