JL-7_N6945023R0020_GPI_Responses_0004.pdf

N6945023R0020 Orlando MFSS

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para.

1 11 020000C .2.4.2 1

Is Room # 1112 the office provided for use? Yes, Room #112 is provided for office use. It is 809 sf.

2 31 0200002 .10.1 1

Is there any EMS/BMS system in place and if so, what is the make and model? Which buildings have connected BAS/EMS systems?

Yes. Webcltrl is the HMI software for the DDC and lighting controls system. Buildings 1, 2 &3 have connected BAS/EMS systems.

3 37 020000

2.13 1

Can a current active warranty report be provided with the RFP?

No. This information will be provided post award.

4 61 1502000

3.2 13

Project work doesn't seem to have a deductible, as in the example it's 100% reimbursable. If this is the case, what is the difference between this type of work and a SC that does have a deduction?

Project Orders (PO) have a limit of liability of $2,500 and are part of the Recurring (FFP) work. The difference between a PO and a E/U/R Work Order is that a PO will be ordered to accomplish any work that cannot be issued as an E/U/R work order. E/U/R work orders are used to ensure facilities, ground structures, personal property equipment and installed equipment and systems are restored to a safe, normal working condition and function properly. See Amendment 0004 for updated definitions of Project Orders and E/U/R Work Orders.

5 63 1502000

3.3 4

When a PM exceeds the $250 threshold, does it then get converted to a SC with a $2,500 threshold? This would mean any PM would actually have a liability of $2,500?

A PM does not have a limit of liability (LOL).

Incidental repairs when performing PMs have a $250 LOL. If the incidental repair exceeds the LOL, the Government may issue an E/U/R Work Order or a Task Order as defined in Spec item 3.3.

6 64 1502000

3.3 10

Do all assets have a check off tag currently? No, this is a new requirement. Assets shall be tagged in accordance with Section C, Sub-annex 1501000 Facility Management.

7 68 1502000

3.8 3

Who pays for generator fuel? The Contractor will pay for fuel for any test, repair or maintenance performed on the generators as part of the Recurring (FFP) requirement. The Government may issue a E/U/R work orders or PO to refuel the generators per the refueling plan in the event the generators are used due to an electrical outage.

Amend No.

REFERENCEQuestion No. QUESTION GOVERNMENT RESPONSEDate

Received

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

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No. QUESTION GOVERNMENT RESPONSEDate Received

8 72 1502000

3.4 4

Is the $5,000 a deductible, or once it reaches over the $5,000 does it become fully reimbursable?

No. Spec Item 3.4 in Sub-annex 1502000 has been updated via Amendment 0004. “The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during inspection, testing, and certification work up to LOL requirements in Spec Item

3.3. Incidental repairs work performed under

maintenance are not considered an E/U/R work order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two hours of identification. An E/U/R work order or non-recurring work task order may be issued for repairs exceeding the incidental repairs limit.”

9 72 1502000

3.4 4

Just to confirm: the items that have a $5,000 threshold are Boilers/UPVS, backflow preventers, and fuel storage systems only.

No. Refer to GPI #8 response.

10 91 1503030 1 1

NEX building doesn't have a ELIN for pest control. Was NEX named by mistake?

Pest Control is not a requirement for the NEX building.

11 7 Section F

Is the technical library up to date? Not all drawings are up to date, however, they are generally accurate and can be used to plan and perform work. All drawings will need to be verified by the successful offeror for accuracy upon award.

12 57 J 1501000

Are we responsible for any equipment, PMs, grounds, trash, and/or pest for leased facilities?

No.

13 159 J 1503050

Is there a detailed landscaping site map for

NUWC?

Yes. Section J Attachment J-1503050-07 has been updated via Amendment 0004 to include a landscaping site map for NUWC.

14 146

J- 1503030-

The recycle dumpster says 'as needed' pickup, but we need to know the exact number of times to give an FFP as we will be paying per pickup.

Monthly. Section J Attachment J-1503030-04 has been updated via Amendment 0004. 0004

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15 146

J- 1503030-

Can we please get the historical annual tonnage per dumpster and compactor to provide an FFP, as we have to pay a per-ton fee for hauling?

2.4 tons/month for compactor.

.64 tons/month for recyclables dumpster.

Historical data is provided for informational purposes only and is not to be construed as a limiting factor on services ordered and performed in the future.

C- 1502000

- Facility Investme nt

3.3.5 Fire

Protect ion

System s

Is the contractor responsible to pay for central station monitoring for the fire alarm systems?

No.

C- 1502000

- Facility Investme nt

3.3.5 Fire

Protect ion

System s

If the contractor is responsible for monitoring phone lines for fire, how many phone lines are required for each building?

The Contractor is not responsible for monitoring the phone lines.

C- 1502000

- Facility Investme nt

3.3.5 Fire

Protect ion

System s

Who pays the monthly price for the actual phone lines used for central station monitoring?

Naval Air Warfare Center Training Systems Division

(NAWCTSD).

C- 1502000

- Facility Investme nt

Genera l

Is the Govt requiring multi-year (3-year, 5-year, etc) preventive maintenance actions (electrical testing, sprinkler obstruction testing, eddy current, etc.) to be perforrmed in the BASE period?

Yes.

C- 1502000

- Facility Investme nt

Genera l

If not required in the BASE period, when was the last time multi-year (3-year, 5-year, etc) preventive maintenance actions (electrical testing, sprinkler obstruction testing, eddy curremt, etc.)

were performed in each facility?

The Fire Inspection Report was signed as of 3/30/2023.

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C- 1502000

- Facility Investme nt

Genera l

Can the government provide a summary of project work orders for the past 12 months?

Project orders are a new requirement in this solicitation;

therefore, there is no current historical data. See Amendment 0004 for updated historical data for E/U/Rs in J-1502000-28 for description of each type of service order issued over a four year period.

C- 1502000

- Facility Investme nt

Genera l

With regards to the HVAC capital improvements program currently taking place: What equipment and/or systems will be replaced and when will it be turned over to the contractor?

No information associated with recapitalizing any systems within NSA Orlando area of responsibility will be provided. Offerors’ shall price requirements identified in this solicitation accordingly. Any contract changes required post award will be accomplished via modification.

Genera l Who is the manufacturer direct digital controls are being used at NSA Orlando?

Automated Logic Corporation (ALC) is the manufacturer of the DDC system.

Genera l Who is responsible for maintenance of the DDC systems?

The O&M Contractor via certified ALC rep.

C- 1502000

- Facility Investme nt

3.3 Preven

tive Mainte nance Progra m

Are the limits of liabilty for preventive maintenance incidental repairs, EUR orders, and project orders "stackable" (or any combination)?

In other words, could an incidental repair during a PM action use the $250 liability for PM , the $2,500 liabilty for EUR, and the $2,500 liability for a project order totaling $5,250 of contractor liability.

No. LOLs are not stackable. Work classification is not interchangeable. At the discretion of the Government, a non-recurring work Task Order or EUR work order will be issued for incidental repairs (while performing a PM) exceeding the specified LOL. The $250 LOL would apply when issuing non-recurring work Task Orders. The EUR work order requirements will apply if incidental repair is elevated to an EUR work order. See Spec Item 3.3 in Sub-annex 1502000 for requirements associate with exceeding LOLs for incidental repairs.

26 Section J Is the electrical inventory comprehensive of our responsibilities?

Yes. The Contractor is responsible for all non-high voltage electrical inventory.

J- 1502000- 10 Fire Systems Inventor y

We cannot find the fire systems inventory for the NEX in Attachment J-1502000-10 (Fire Protection Equipment Inventory). Can the government please provide this information?

Yes, see updated attachment J-1502000-10 via Amendment 0004.

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Pricing Sheets

There are ELINs for recurring work items such as preventive maintenance, service calls, project work order, testing and certifcation, etc. However, there are no ELINs for facilities management and operations of systems (1501000). We realize we are to provide operations services. Which ELINs are the operations services to be priced in?

The ELINs and JL-1 have been revised via Amendment 0004.

C- 1502000

- Facility Investme nt

3.2 - Project Orders

Please clarify the meaning of "multiple requirements" in the following statemtent in Section C 1502000 3.2: "The Government may combine multiple requirements into one project order." For example, would this statement allow the GOVT to issue a project order that require the installation of a water fountain and plant trees (unrelated tasks) on the same project order?

Government may combine requirements into one project order. Project orders are planned work. The example provided is not in scope of the contract. As identified in Spec Item 3.2 of Sub-annex 1502000, “Work may be any Facility Investment work not identified as an E/U/R work order.” The example provided in the referenced question includes planting trees, which is not a facility investment requirement. Therefore, the Government will not issue a project order similar to the example provided. As stated earlier, the Government may issue a project order to combine multiple facility investment type requirements described in Spec item 1.1, Concept of Operations.

C- 1502000

- Facility Investme nt

3.2 - Project Orders

Does the Navy intend to stack project orders when a project exceeds the $2,500 limit?

No, the Navy will not stack POs.

Pricing Sheets

X001

AD -

Project Orders

Does the Navy anticipate contractors to include permanent staff in their offer to perform Project Orders or to simply provide a per Project Order unit price?

Contractors should provide per PO unit pricing.

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Pricing Sheets

X001

AD -

Project Orders

If the the Navy expects contractors' offers to include staffing for Project Work Orders, can the Navy ensure Project Orders will be issued uniformly over the performance period?

POs are a fixed not-to-exceed quantity over a period of 12 months.

C- 1502000

- Facility Investme nt

3.3.7 - Auxili ary Genera tors

If load bank testing is required on auxiliary generators, at what frequency does the Navy require load bank testing?

75% load bank testing is required annually.

C- 1502000

- Facility Investme nt

3.3.7 - Auxili ary Genera tors

Does the Navy allow building load to be substituted for a load bank?

No. Only 75% load bank testing is required.

C- 1502000

- Facility Investme nt

3.3.7 - Auxili ary Genera tors

If facility load is not permitted for load bank testing, does each facility have a built in load bank?

No. 75% load bank testing is allowed.

C- 1503020

- Pest Control

3.2 - Pest

Contro l Work Orders

How many annual pest control work orders does the Navy anticipate using?

12 annual pest control work orders. See attachment J-

0200000-13 ELINS.

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C- 1503050

Grounds Mainten ance

3.2 - Groun ds Mainte nance Work Orders

How many annual grounds maintenance work orders does the Navy anticipate using?

12 annual grounds maintenance work orders. See attachment J-0200000-13 ELINS.

Non- Recurrin g Line Items

Will equitable adjustment for prevailing wages be allowed on additional service (non-recurring) line items be allowed in option years?

No. Contractors may be entitled to adjustments in contract price for the recurring work CLINs only when a new wage determination is modified into the contract and it affects wages and fringe benefits of covered employees. Offerors may include escalation of wage and fringe benefit rates in the non-recurring work CLIN/ELIN prices for the option periods of performance. See Section L.10 Unit Price Adjustments of the RFP.

Pricing Sheets

Recurr ing

Work Orders (E/U/R

X001

AA/A

B/AC

Will EUR work orders be divided and paid uniformly over the perfomance period or will only completed work orders be paid?

The Contractor shall only invoice for completed E/U/R work orders and will be paid for only completed E/U/R work orders, as identified in Section C, Sub-annex 1502000 Facility Investment, Spec Item 3.1, E/U/R Work Orders.

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Pricing Sheets

Recurr ing

Work Orders (E/U/R

X001

AA/A

B/AC

If EUR work orders are paid only as completed, would the Navy consider moving them to the non-recurring ELINs section?

No. E/U/R Work Orders will remain in the recurring work portion of the contract. The intent of this contract is to utilize 100% of the E/U/R Work Orders listed in the Recurring Work ELIN schedules. At the end of the performance period, the contractor may invoice for any unused FFP quantities.

Pricing Sheets

Non- Recurr ing - X701 Materi al and Equip ment

The ELIN description indicates negotiations for material and equipment will occur during the task order negotiation process. That considered, are contractors directed to bid the unit price for X701 at $1.00?

Yes. The ELINs has been updated via Amendment 0004.

J- 1502000-

Plumbi ng

Invent ory

Please confirm the quantity of Sunroc Corporation HCWC8F-003 (Qty 17) drinking fountains. The corresponding equipment type inventory line item is blank.

Yes. There's a quantity of 17 drinking fountains.

Attachment J-1502000-18 has been updated via Amendment 0004.

Genera l -

Access

To facilitate a smooth transititon, would the Navy provide a list of current subcontractors cleared to work at NSA Orlando.

The Government does not have privy of contract with subcontractors; therefore, details of current subcontractors cannot be provided. The current prime contractor's information is provided in Section A.5 Prior Contract Information of the RFP.

Section J

A number of assets are listed as containing a quantity of "lot". Does the Navy intend to provide the actual quantities?

No. "Lot" means "system".

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General Staffing

Does the government require the contractor to have a dedicated production control clerk on staff?

There is no requirement for a “dedicated production control clerk on staff”. The requirements in the contract must be met and the contractor is responsible to provide a staff and plan to ensure requirements are met. The contractor will be held responsible any requirements associated with duties similar to a production control clerk, i.e., MAXIMO data input, scheduling, planning, etc.

46 4/25/2023 49 L.13 (b)(1)g

In the case of a new company with no financial statements, would the Government accept financial statements of the parent corporation in lieu of the subsidiary statements?

Yes, if the offeror is a subsidiary of a parent company where the parent company is responsible for the performance of it subsidiaries or affiliates, parent company financial statements will suffice for a new company with no finacial statements. In this case, the offeror should provide documentation to support the existence of such a relationship.

47 4/25/2023 JL-1

Line

Line 46 on the JL-1 for NUWC Fire Protection Systems states the Spec Item number is 3.3.4.

Should this be Spec Item 3.3.5 under Annex 1502000?

Yes. See Amendment 0004 for correction.

48 4/25/2023 JL-1

Line

Line 51 on the JL-1 for NEX Fire Protection Systems states the Spec Item number is 3.2.5.

Should this be Spec Item 3.3.5 under Annex 1502000?

Yes. See Amendment 0004 for correction.

49 4/25/2023 51 L.13 3(c )

Will the government exclude the JL-1 from the page count for volume III?

The JL-1 is included in the page count for Volume III.

As stated in L.13 Content of Proposals, (3) Non-Price Proposal Binder, h., only blank tab dividers, Past Performance Questionnaires, and Contractor Performance Assessment Reports will not count toward the page limitation.

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50 4/25/2023 54, 55 M.1, M.4 4, 2

Pg. 54, M1 (4) - This paragraph states that when all technical factors are combined are significantly more important than price. Pg. 55, M.4 (2) states "When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price." Please clarify if technical factors combined are significantly more important than price, or approximately equal to price.

Technical factors when combined are approximately equal to price. Corrected via Amendment 0002.

51 4/25/2023 66 C 15020 0-3.3.5

The PM shall include inspections, maintenance, and fire extinquishers recharging ..." Please provide the quantity of fire extinquishers to be serviced.

Quantities of fire extinguishers to be serviced:

NSA Orlando= 62

NEX= 44

Okahumpka =16

52 4/25/2023 63 C 15020 0-3.3

The contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $250 per occurrence in direct material and labor cost under the recurring work portion of the contract. Example: If an individual occurrence of incidental repair requires $250 in direct labor and/or direct material cost , the Government may issue an E/U/R work order or non-recurring work in accordance with the non-recurring work provisions of the contract for the $50 in direct labor and /or direct material cost that exceeds the specified incidental repair limit of liability." Will the govenment please clarify the example and confirm that the contractors limit of liability is $250?

LOL for incidental repairs associated with performing PMs are $250. Example has been corrected via Amendment 0004 to clarify previous discrepancies. See Spec Item 3.3 of Sub-annex 1502000 for updated example.

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53 4/25/2023 50 L 13

RFP

L.13.b.

2 (c and d)

(c) Instructions state to submit 1 Excel file of Section J ELINs and 1 adobe pdf of the entire price proposal on 2 CDs.

(d) states "Submit pricing spreadsheet data (completed Section B and Section J ELINs) in hard copy with one Excel file and one Adobe PDF file on CD" These seem to conflict.

Would the Government like Section J ELINS only on two CDs (per c.) plus Section B and Section J ELINS on an additional CD (per d.) for a total of three CDs?

Only two CDs filed inside the cover of the “Original” hard copy are required for the price proposal. Each CD shall include one Adobe PDF file of all Price factor requirements and the pricing spreadsheet data (completed Section B and Section J ELINs) in Excel (Microsoft Office Version 2016 compatible) format.

54 4/25/2023 50 L.13 RFP

L.13

(b) (3) (e)

Paragraph e states "Colored font may be used for headers/footers, section headings, and subheadings only." Will the Government allow colored fonts and colored backgrounds in graphics(figures)and tables?

Colored backgrounds are acceptable, but font color should be black.

55 4/25/2023 20 Annex 02 2.8.4.1

Will subcontractors need to be escorted or can they be included in the DBIDS Program?

Escorts are required for any subcontractor that has not passed a background check. The Prime Contractor is responsible to provide escort services for all subcontractors that are not favorably adjudicated.

56 4/25/2002 50 L.13. RFP

L.13

(b) (2) (b)

Submit all Price factor requirements.

Please list the price factor requirements to be included.

See Section M.4 Evaluation Factors, Submittal Requirements for Each Factor, (a) Price, (1) Solicitation Submittal Requirements, in the RFP.

57 4/25/2023 61

Section C – 1502000 Facility Investme nt

3.2 Project Orders

Document: N6945023R0020_SectionC.pdf 1502000 – Facility Investment:

Paragraph 3.2 Project Order reference Historical Workload in J-1502000-28. The table J-150200- 28 references E/U/R Service orders but no Project Orders workload history. Will the Government provide "Project Order" historical workload for the past 3 years with any relevant cost information?

See response to GPI #21.

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58 4/25/2023 61 3.2 Project Orders

Document: N6945023R0020_SectionC.pdf 1502000 – Facility Investment:

Paragraph 3.2 Project Orders, Are Project Order considered as recuring?

What is the difference between a Project Order and E/U/R Work Orders?

Yes, POs are recurring. See response to GPI #4.

59 4/25/2023 1

J- 200000-

Project Orders

Document: J-0200000-13_ELINS.xlsx Row: 12 A001, A001AD, Project Work Orders.

Question: Does the government intend Project Work Orders to be populated as a recurring item in the pricing matrix J-020000-13_ELINS.xlsx

Yes. Quantities for Project Orders are listed in the Recurring Work tabs of the J-0200000-13 ELINs for the base and each option period. Price Project Orders accordingly.

60 4/25/2023 119 J-1502-28

Histori cal E/U/R Work Order Workl oad

Will the government provide more definition to the type, category, time, and/or Cost associated with the workload history of the E/U/R Work Orders for the past 1-3 years?

Project Orders are a new requirement in this solicitation; therefore, there is no current historical data. See Amendment 0004 for updated J-1502000-28 list of historical EURs. Descriptions of each EUR from October 1, 2018 to September 30, 2022 have been included. See definitions of E/U/R Work Orders and Project Orders in J-1502000-01 to differentiate between the two service requirements. Data provided only demonstrate what has been performed in the past and does not reflect all work that will perform in this solicitation. See requirements in Section C, Sub-annex 1502000, Spec Items 3.1 and 3.2 and the E/U/R Work Orders and Project Order quantities in J-0200000-13 ELINS. Price ELINS accordingly

61 4/25/2023

J- 1502000-

HVAC

Refrig eration Invent ory

Attachment J-1502000-05 HVAC & Refrigeration Inventory contains the term "LOT" as Quantity for rows 43, 59, 72, 73, 74, 75, 86, 87, 88, 89, 90, 91,

92. Will the government provide a definitive quantity of the term LOT?

Will the government disclose the quantities for these items?

No. "Lot" means "system".

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62 4/25/2023 158 J-1503050

Groun ds Maint.

We see no indication of quantities for mowing, edging, tree pruning. The drawing/map provided is not to scale. Can a takeoff of surface area, lineal foot, or each be provided to accurately calculate hours for mowing, edging, and tree pruning.

Also, there is no site map with quantities for the NUWC OSO Okahumpka Site. Can a site map be provided for Okahumpka?

Yes. See updated attachment J-1503050-07 Site Maps NUWC Grounds via Amendment 0004.

63 119

Section J 1502000

J- 15020 00-28

HISTORICAL E/U/R WORK ORDER

WORKLOAD: Will the Government please provide a breakdown by trade or labor category for E/U/R work orders? This is critical information bidders require to understand what type of work is expected to be performed and accurately estimate staffing.

Labor or Trade Categories are not available. See details of E/U/R Work Orders provided from October 1, 2018 to September 30, 2022 in updated J-1502000-28 provided via Amendment 0004. Data provided only demonstrate what has been performed in the past and does not reflect all work that will perform in this solicitation. See requirements Section C, Sub-annex 1502000, Spec Items 3.1 and 3.2 and the E/U/R Work Orders quantities in J-0200000-13 ELINS. Price ELINS accordingly.

64 59

Section C – 1502000

Spec Item 3.2

Project Orders. Will the Government please provide historical project order data to include job and/or trades information? Historical project order data does not appear to be included in J- 1502000-28. This information is critical to estimate staffing, materials, and equipment required to accomplish project order work.

Project Orders are a new requirement in this solicitation; therefore, there is no current historical data. See Amendment 0004 for updated J-1502000-28 list of historical EURs. Descriptions of each EUR from October 1, 2018 to September 30, 2022 have been included. See definitions of work orders and project orders in J-1502000-01 to differentiate between the two service requirements. Data provided only demonstrate what have been performed in the past and does not reflect all work that will perform in this solicitation. See requirements in Section C, Sub-annex 1502000, Spec Items 3.2 and the Project Orders quantities in J- 0200000-13 ELINS. Price ELINS accordingly.