N695022R00002_JL8_SiteVisitBrief.pdf

Naval Construction Battalion Center (NCBC) Gulfport

Base Operations Support (BOS) Services

Pre-Proposal Conference and Site Visit Kickoff Briefing

RFP N6945022R0002

16 - 17 November 2021

Introduction

The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

General Contract Requirements Overview of the PWS and Technical Specifications Evaluation Factors and Basis for Award Proposal Requirements and Considerations

All attendees must sign in on the site visit log on both days. The sign-in sheet and brief will be posted to the SAM website via amendment after the site visit.

Nothing said today shall alter the requirements of the solicitation.

The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

No questions will be answered at the sites.

Overview of the Contract

General Description:

This solicitation is for Base Operations Support (BOS) services at NCBC Gulfport and outlying areas within the NCBC Gulfport AOR including Lakeside Naval Support Facility, Pascagoula, MS; Boat Operations Building, Pass Christian Harbor, MS; Camp Keller Firing Range, Woolmarket, MS; and Stennis Space Center, MS.

The work includes, but is not limited to, all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform:

Facility Management; Facility Investment; Custodial; Grounds Maintenance and Landscaping; Wastewater; and other related services

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP

Supports PBSC (Performance Based Service Contracting)

Uses Navy-wide templates

Standard structure

Tabular format

1 standard functional annex Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements specific to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

PWS General Information

PWS General Information

Spec Item

Standard Use

General Information

Information unique to the understanding of the technical requirements of this specification.

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Recurring Work

All Recurring Work technical requirements of this specification.

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

Technical Specifications

SECTION F: Deliverables Contains a list of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work ELINs

Non-recurring Work ELINs

Client ordering of pre-priced line items via task order or FedMall

Other attachments

Definitions and Acronyms

Wage Determinations/Collective Bargaining Agreements

Directives, Instructions, and References

Inventories and Maps

Descriptions, Locations, and Frequencies for Scheduled Work

Standard numbering convention

Numbering example: “J-0200000-13”

PWS Structure – NCBC Gulfport BOS

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 15 (1500000) – Facilities Support 1501000 – Facility Management 1502000 – Facility Investment 1503010 – Custodial 1503050 – Grounds Maintenance and Landscaping

Annex 16 (1600000) – Utilities 1604000 – Wastewater

PWD Discussion Topics

Area of Responsibility

Service Orders

Non Recurring Work ELINS

Limits of Liability

Systems

NCBC Gulfport AOR

Lakeside Barracks

Woolmarket Range

SSC

BOB

NCBC

From Contractor Offices at NCBC: To: Lakeside Barracks 47 Miles Woolmarket Range 18 Miles Boat Operations Building 11 Miles SSC South Gate 36 Miles

Not all NCBC Special Areas are shown, just those with recurring work requirements

Main Base

• 173 Buildings

• 1,160 Acres

Woolmarket Range

• 16 Buildings

• 2,493 Acres

Lakeside Barracks

• 4 Buildings

• 33 Acres

Stennis/Western Maneuver Area

• WMA

o5,268 Acres

•NSWC

o7 Buildings

• NSWG-4 Det SSC o3 Buildings

•NAVSCIATTS

o 9 Buildings

• SBT-22

o 22 Buildings

• 150 Acres Combined

WMA

Service Orders

Using current Office of the Secretary of Defense (OSD) Guidance to standardize 32 hours and $2,500 direct labor hours and direct material cost C-1502000, Spec 3.1 (Currently $2,500.00 material for LOL)

Categories:

Emergency Urgent Routine

Completion times:

Emergency: Responded to within two hours of receipt of call (NCBC will provide process flow chart for emergency service requests) Work continues without interruption until emergent condition is arrested

Urgent: Within 5 working days Routine: Within 30 calendar days

Intent is to provide an effective way to execute reactive and unscheduled work Service orders will include a wide variety of work Within scope of contract Within service order quantities available

Non Recurring Work ELINS

It is anticipated that funding will be placed on a Blanket Task Order (BTO) against the non-recurring work ELINs, subject to availability of funds

Work Authorizations will be issued against the BTO to accomplish any work that cannot be completed as a service order Work may be any Facility Investment or Service type work not identified as a

Service Order. Work may include:

New installation, Facility system/equipment modifications, Alterations New/minor construction, New work, Modernization Tree/shrub removal Any other requests that are considered to be Facility Investment or Service

Intent is to provide an effective way to execute unscheduled work, project type work, and work not identified as service orders that are within the scope of the contract

Limits of Liability

Interpretation and Application of Limits of Liability, example:

Per Section C, Annex 0200000 Management and Administration, Spec Item

2.14.2 Notification to the Government for Work Above the Recurring Work Limitations:

The Contractor is fully responsible for work up to the recurring work limits Recurring work limits are specified in subsequent annexes or sub-annexes Within two hours of identification, rough order of magnitude (ROM) estimate required for work expected to exceed recurring work limits Depending on the ROM a Service Request may be issued to complete the work Detailed scope of work and estimate is required for potential task order work authorizations that exceed the Service Request LOL Estimate shall include the full scope of work and clearly show the deductions for the applicable limit of liability Accepted industry estimating standards, such as RS Means, shall be used for potential work authorizations The Contractor shall prepare and provide scopes of work and estimates in this manner to the KO when requesting a determination that a limit of liability has or will be exceeded.

See Spec Item 2.14.2 for requirements for Notification to the Government for Work Above the Recurring Work Limitations.

Limits of Liability – (cont’d)

Section C, Sub-annex 1502000 Facility Investment, Spec Item 3.1 Service Orders:

As part of Service Order work, the Contractor has full responsibility for any Recurring Work up to the service order limit of liability of 32 direct labor hours and $2,500 direct material cost per service order. The Government will only pay for the portion of direct labor and/or direct material that exceeds the service order limits of liability. Examples of work exceeding the Service Order limits of liability:

If a service order requires 33 direct labor hours and $2,500 in direct material cost, the Government may issue a task order in accordance with the Non-recurring Work portion of the contract for the one direct labor hour that exceeds the service order limit of liability

If a service order requires 32 direct labor hours and $2,600 in direct material cost, the Government may issue a task order in accordance with the Non-recurring Work portion of the contract for the $100 in direct material cost that exceeds the service order limit of liability.

Other examples (i.e., PM) are include in the specs

Ask questions during solicitation phase

Limits of Liability will be applied/enforced post award

Systems

Specifications require maintenance on “Systems” for many spec items. Systems Descriptions do not list every “piece/part” of the system. For Example:

An HVAC System is a system that maintains desired environmental conditions within a facility

The system commences at the utility isolation point of connection and terminates at the point of delivery to the building environment

In summary, HVAC System includes:

– All supply and returns

– Electrical circuits, panels, breakers, switchgear, starters and motor control centers as part of the system

– All associated equipment/components (i.e., duct work, registers, air handlers, pumps, VAV boxes, UPVs, fans, etc.)

– Other facilities or mechanical spaces when they are required to deliver substances required to control environmental conditions within a facility

• chilled water

• hot water

• steam

Systems – (cont’d)

Using this HVAC example, the Contractor shall be responsible for Preventive Maintenance (PM) of the “HVAC System” to include ancillary parts, equipment, and components that may or may not be specifically listed in the J attachment

Other statements you may see in a spec for “systems” Systems commence at the utility isolation point of connection and terminate at the point of delivery

The intent with regard to Systems Straightforward – “maintain the system” Consider other relevant information – facility size, industry knowledge, location, etc.

Ask questions during solicitation phase Expect to be responsible for “Systems” requirements post award

Separate Note on Grounds Maintenance: Be cognizant that COL levels for this procurement are different then the last.

Solicitation Overview

Solicitation, Attachments, and Amendments:

Posted on the SAM website at:

https://sam.gov

No amendments have been issued to date

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from the SAM website

Vendors are encouraged to register on the site and “follow” the contract opportunity to receive notifications regarding the solicitation

Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Combination of recurring work (firm-fixed price (FFP)) and non-recurring work

(indefinite delivery indefinite quantity (IDIQ)) Note: Bilateral modifications may be issued in the future for new work

Each period of performance has two Contract Line Item Numbers (CLINs), one for recurring work and one for non-recurring work

Contract Term:

One-year base period and seven one-year option periods, total of eight years FAR 52.217-8, Option to Extend Services, provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff The technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are approximately equal to price.

Proposal Submittal Requirements

Volume I – Responsibility Determination Ensure you are providing the latest three complete fiscal year financial statements

Volume II – Price Proposal

Section B

Section J Exhibit Line Item Numbers (ELINs) Pricing Attachment

Do not deviate from the template (e.g. quantities)

Review for calculation errors

The above is provided as highlights. Refer to Section L and M for full details.

Proposal Submittal Requirements

Volume III – Non-Price Proposal

Factor 1 – Corporate Experience

Use the Attachment JM-1, Corporate Experience Project Data Sheet

Factor 2 – Technical Approach

Organization Chart with narrative

Use the Attachment JL-1 Labor Hours worksheet

Basis of Estimate Narrative

Factor 3 – Safety

Ensure providing data for the last five years

Safety Narrative

Factor 4 – Past Performance

If no CPARS, use the Past Performance Questionnaire (PPQ) form

(JM2)

The above is provided as highlights. Refer to Section L and M for full details.

Proposal Submission

Proposals due December 14, 2021 at 2PM Eastern Time

Delivery is NAS Jacksonville

Section L.2 has proposal submission information

Three methods of delivery:

Mail

Other Delivery Services - Fed-Ex/UPS, etc

Hand Deliver

AMAG

Proposal Considerations

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

Sign and return all solicitation amendments

Address every element within each factor

Utilize the attachments provided in Section J to submit Past Performance, Corporate Experience, and ELIN pricing data in the format provided

Ensure data is consistent throughout the proposal (price and non-price)

Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal

Do not copy and paste from a prior proposal

Ask questions if you are uncertain about something

RFP/Site Visit Questions and Answers

All questions/pre-award inquiries must be submitted in writing

This ensures all potential offerors receive information at the same time.

Follow the instructions in the RFP, Section L.4 PRE-AWARD INQUIRIES, for submission of questions via email

Deadline for submission of pre-award inquiries is 19 November 2021.

Government responses will be provided via amendment posted to the SAM website

Questions resulting in a change to the solicitation will be addressed in an amendment

** Do not attempt to contact the Government site visit points of contact for additional information **