JL-6 N6945021R0049 GPI Responses_0011.pdf

N6945021R0049 Pensacola BOS Services Amendment 0009

GOVERNMENT PRE AWARD INQUIRY FORM

QUESTION

Page Section Para.

1 6/14/2021 General There were numerous questions answered during the site visit on 7 and 8 June and several sidebar conversations with Government personnel and offerors. Will the Government be publishing all questions and answers that were discussed during the site visit? If not, please provide government’s basis for not sharing answers provided to smaller groups on site visit with all potential offerors.

If specific questions were asked, offerors were directed to put them in writing. 0009

2 6/14/2021 32 N6945021R0049

FAR 52.228-2 Additional Bond Security and FAR 52.228-15 (Dev) Performance and Payment Bonds-Construction (Deviation 2020-O0016)

Request that the Government identify the percentage of construction services anticipated on this contract. Does the Government anticipate that the bond be provided at the task order level once the construction services are identified?

Per Section H.5: bonds are not required with your proposal submission in response to this solicitation.

Question 1: Major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment, and any construction effort performed under the non-recurring ELINs.

Therefore the exact percentage is not available. Historically, minimal construction work has been ordered and it has not met the $150,000 threshold (per 40 U.S.C.chapter 31, subchapter III, Bonds (formerly known as the Miller Act)) and not required bonds.

Question 2: Confirmed. Per Section H.5, bonding requirements will be cited per individual task order

3 6/14/2021 Section J-1502000_2021

Tab -10 (HVAC PM Inventory

1. There are several locations that that appear to be large facilities as indicated by the quantities of equipment listed. Will the Government provide facility maps showing where these items are located throughout the facilities?

2. Can the Government confirm that the equipment listed individually by building are the only items required to be PM'd in accordance with he contract?

3. In order for offers to produce accurate proposals, will the Government provide manufacturers, models, and/or serial numbers for the equipment listed?

4. Can the Government explain the significance of the equipment listed in blue font?

5. Line items 252 (SAUFIE-841A) and 256 (SAUFIE-826) include the note, 'FPC Provided'. Can the Government provide clarification as to what this means?

6. Can the Government confirm whether the pumps identified in Column W for line item 285 (NASPEN-3561) are part of the PM HVAC system or Utilities?

7. There are no buildings/equipment listed under Navy Medicine Operational Training Center (NMOTC). Is this a typographical error? Does this mean there are no buildings or equipment to be maintained under the PM or IMP sections?

8. The notes for line item 305 (NASPEN-600A) includes 8 tankless hot water heaters. Can the Government confirm that these units part of the HVAC system?

9. Can the Government provide clarification why the equipment for NASPEN-3875 is broken out into two lines (319 and 320) as they appear to have the same type of equipment.

GOVERNMENT RESPONSE PENDING

4 6/14/2021 Section J-1502000_2021

Tab -11 (Generator PM Inventory)

1. There are no buildings/equipment listed under Center for Information Dominance (CID). Is this a typographical error? Does this mean there are no buildings or equipment to be maintained under the PM or IMP sections?

2. Line items 31-34 shows that the location placements as being NASPEN-3279 Sewage pumps.

a. Do these pumps have generators on them?

b. If not, is the inclusion of these pieces of equipment on this tab a typographical error? There is no corresponding Spec Item in Section C Annex 1502000 that provides the Performance Objective, Related Information, or Performance Standards for Portable Sewage Pumps.

3. Line items 140-143 contain UPS Systems.

a. Is the inclusion of these pieces of equipment on this tab a typographical error? There is no corresponding Spec Item in Section C Annex 1502000 that directs Contractors to UPS systems and provides the Performance Objective, Related Information, or Performance Standards for UPS Systems.

GOVERNMENT RESPONSE PENDING

5 6/14/2021 Section J-1502000_2021

Tab -13 (Ice Maker Inventory)

Can the Government explain the significance of the equipment listed in blue font?

The blue font was changed to black font in Amendment 0002. 0009 0002

6 6/14/2021 Section J-1502000_2021

Tab -17 (Gates PM Inventory)

1. In order to allow offerors to provide accurate proposals, will the Government provide the make and model of each gate drive?

2. Are any of the gates included in J-1502000_2021 Tab-17 controlled outside of PNRC and NHP?

GOVERNMENT RESPONSE PENDING

7 6/14/2021 Section J-1502000_2021

Tab -18 (WHE PM Inventory)

1. There are numerous items that state 'Currently Deactive but will become active.' Will these items be active before the start of the contract? If not will the Contractor be responsible for costs associated with reactivating? If re-activated will the Government add the items to the contract under a modification and allow the contractor to provide a price for the repair and maintenance of these additional units? GOVERNMENT RESPONSE PENDING

8 6/14/2021 206 Section J-1502000-41

J-1502000-41 Airfield Parking Equipment Shelters header is identified as J-1502000 Facility Investment-DHA. Can the Government confirm that this is DHA equipment? This will be fixed in a forthcoming amendment, the header 'erroneously' shifted to page 200 for Facility Investment-DHA, Facility Investment-DHA should begin on page 207. The Shelter belongs to CNATRA.

Response Posted

REFERENCEQuestion No. GOVERNMENT RESPONSEDate Received Amend No.

SOURCE SELECTION INFORMATION ‐ SEE FAR 2.101 AND 3.104

Amendment 0009

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. Posted Question No. GOVERNMENT RESPONSEDate Received

No.

9 6/14/2021 Section J-1502000_2021

Tab -22 (IMP Inventory)

1. There are several locations that that appear to be large facilities as indicated by the quantities of equipment listed. Will the Government provide facility maps showing where these items are located throughout the facilities?

2. Can the Government confirm that the equipment listed individually by building are only the items that are to be maintained?

3. Can the Government explain the significance of the equipment listed in blue font?

4. J-1502000_021 Tab -22(IMP HVAC Inventory)-does not provide manufacturers, models or serial numbers for any items listed.

1. To provide offerors with all information to submit accurate proposals and meet OEM maintenance requirements, will the Government provide this information?

1. No, the only maps that will be provided are already included in Section J.

2. Yes, the "Systems" Listed are the only 'Systems" required to be PM'd within the Contract. There could be pieces/parts associated with the 'System" that are not listed. Systems not listed, are not part of the PM/IMP program.

3. The blue font was changed to black font in Amendment 0002.

4. No, the information provided in Section J is the most accurate and current information available. For the purposes of bidding, utilize the information provided in Section J.

10 6/14/2021 Section J-1502000_2021

Tab -23 (FP IMP Inventory)

1. Can the Government explain the significance of the equipment listed in blue font?

The blue font was changed to black font in Amendment 0002. 0009 0002

11 6/14/2021 Section J-1502000_2021

Tab -24 (VTE IMP Inventory)

1. Can the Government explain the significance of the equipment listed in blue font?

The blue font was changed to black font in Amendment 0002. 0009 0002

12 6/14/2021 Section J-1502000_2021

Tab -25A (Boiler IMP Inventory)

1. J-1502000-25A line 18, for NASPEN-623 indicates one Domestic-Hot Water boiler installed. J-1502000-25B line 11, for NASPEN-623 indicates 12 domestic boilers installed, in the notes it states tankless hot water. Will the Government provide clarification on the total number of boilers installed at NASPEN-623?

2. J-1502000-25A Line 52 NASPEN-3460 indicates one domestic-hot water boiler installed. J-1502000-25B Lines 27 NASPEN-3460 indicates two domestic boilers. Will the Government provide clarification to the total number of domestic hot water boilers installed at NASPEN-3460?

3. J-1502000-25A Lines 60-63 Corry-3714 indicates four domestic hot water boilers installed at this location. J-1502000-25B Line 30 Corry-3714 indicates three domestic boilers installed at this location. Will the government provide clarification of the number of domestic hot water boilers are installed at Corry-3714?

4. J-150200025A Lines 140-141 NASPEN-3942 indicates two Process Steam Boilers installed.

a. What type of process are these boilers used in?

b. What type of process steam is being produced by these boilers?

5. J-150200025A Lines 53 NASPEN-4143 states three domestic boilers, in the notes it says one is a sauna. Is the sauna used to produce domestic hot water?

6. J-1502000-25A Lines 79-81 NASPEN-3900 indicates three domestic hot water boilers installed at this location. J-1502000-25B Line 37 NASPEN-3900 indicates four domestic boilers installed at this location. Will the government provide clarification of the number of domestic hot water boilers are installed at NASPEN-3900?

7. J-1502000-25A Line 185, NASPEN-600 column I does not state what process the boiler is used for. Will the government provide clarification for the as to the use of this boiler?

8. J-1502000-10 line 59, NASPEN-780 states it has a dedicated boiler with a quantity of one, however J-1502000-2A5 does not contain boiler information for this location. Will the Government provide manufacturer, model number, serial number, National Board Numbers, and size equipment?

9. J-1502000-10 line 75, NASPEN-1852 states it has a dedicated boiler with a quantity of one, however J-1502000-25A does not contain boiler information for this location. Will the Government provide manufacturer, model number, serial number, National Board Numbers, and size equipment?

10. J-1502000-10 line 94, NASPEN-3231 states it has a dedicated boiler with a quantity of one, however J-1502000-25A does not contain boiler information for this location. Will the Government provide manufacturer, model number, serial number, National Board Numbers, and size equipment?

GOVERNMENT RESPONSE PENDING

13 6/14/2021 Section J-1502000_2021

Tab -25B (Hot Water IMP Inventory)

1. J-1502000-25B Line 14 Corry-1080 indicates 8 domestic boilers installed. In the Notes column it says Tankless Hot Water. Will the Government provide clarification of the type of equipment installed, boilers or tankless water heaters?

2. J-1502000-25B Line 19 Corry-1095 indicates 11 domestic boilers installed. In the Notes column, it says Tankless Hot Water. Will the Government provide clarification of the type of equipment installed, boilers or tankless water heaters?

3. J-1502000-25B Line 20 NASPEN-1500 does not indicate the quantity of domestic boilers installed at this location. Will the government provide the quantity of domestic boiler installed at this location?

1. No, J-1502000-25B is the listing of Domestic Hot Water Heaters, as indicated, there are 8 systems in this building

2. No, J-1502000-25B is the listing of Domestic Hot Water Heaters, as indicated, there are 11 systems in this building

3. There is 1 Domestic HW system at NASPEN-1500

Amendment 0009

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. Posted Question No. GOVERNMENT RESPONSEDate Received

No.

14 6/14/2021 Section J-1502000_2021

Tab -25C (UPV IMP Inventory)

1. Can the Government explain the significance of the equipment listed in blue font?

2. J-1502000-25C Line 78, NASPEN-38 does not if contain UPV information. Will the Government provide manufacturer, model number, serial number, National Board Numbers, and size equipment?

3. J-1502000-25C Line 6, NASPEN-225 does not if contain UPV information. Will the Government provide manufacturer, model number, serial number, National Board Numbers, and size equipment?

4. J-1502000-25C Line 12, Corry-504 does not if contain UPV information. Will the Government provide manufacturer, model number, serial number, National Board Numbers, and size equipment?

5. J-1502000-25C Line 13, NASPEN-684A does not if contain UPV information. Will the Government provide manufacturer, model number, serial number, National Board Numbers, and size equipment?

6. J-1502000-25C Line 15, NASPEN-781 does not if contain UPV information. Will the Government provide manufacturer, model number, serial number, National Board Numbers, and size equipment?

7. J-1502000-25C Line 19, NASPEN-1580 does not if contain UPV information. Will the Government provide manufacturer, model number, serial number, National Board Numbers, and size equipment?

8. J-1502000-25C Line 21, NASPEN-1853 does not if contain UPV information. Will the Government provide manufacturer, model number, serial number, National Board Numbers, and size equipment?

9. J-1502000-25C Line 27, NASPEN-3220 does not if contain UPV information. Will the Government provide manufacturer, model number, serial number, National Board Numbers, and size equipment?

10. J-1502000-25C Line 64, SAUFIE-481A does not if contain UPV information. Will the Government provide manufacturer, model number, serial number, National Board Numbers, and size equipment?

1. The blue font was changed to black font in Amendment 0002.

2. No, the information provided in Section J is the most accurate and current information available. For the purposes of bidding, utilize the information provided in Section J.

0009 0002

15 6/14/2021 Section J-1502000_2021

Tab -27 (Compressed Air IMP Inv)

1. Can the Government explain the significance of the equipment listed in blue font?

The blue font was changed to black font in Amendment 0002. 0009 0002

16 6/14/2021 Section J-1502000_2021

Tab -32 (ITC Lightning Sup Ground)

1. Can the Government explain the significance of the equipment listed in blue font?

The blue font was changed to black font in Amendment 0002. 0009 0002

17 6/14/2021

Section J-1502000_2021

Tab -35B (ORS Grease Traps)

1. The grease trap at NASPEN-3465 is missing the size. Will the Government provide the size in gallons so that offerors can determine the cost per gallon to pump and clean the grease trap?

2. The information for the grease trap at NASPEN-600 appears to be in the wrong columns. Will the Government correct the entries?

3. The notes for the grease trap at NASPEN-600 appear to describe the location of an oil water separator. Will the Government provide clarification of this is a grease trap or oil water separator? The disposal requirement for a grease trap and oil/water separator are different. Grease trap contents can be disposed of at a dump. Oil/Water Separators have to go to a special facility where the contents can be processed, any oil recovered and then disposed of. More costly.

GOVERNMENT RESPONSE PENDING

18 6/14/2021

Section J-1502000_2021

Tab -35A (ORS Oil Water Separators)

1. Can the Government explain the significance of the equipment listed in blue font?

The blue font was changed to black font in Amendment 0002. 0009 0002

19 6/14/2021 59 Section J-1502000-02

The requirement is that All maintenance and repair of DDC systems, chillers, fire protection systems, and natatorium units shall be performed by personnel trained and certified by the OEM to service the specific equipment in question.

1. Are any proprietary systems currently used within PNRC and NHP? If so, will the Government provide the details of those systems? 2. In order to properly staff to have persons capable of performing the maintenance up to the OEM standards can the government provide the specific systems and OEMs for each?

GOVERNMENT RESPONSE PENDING

20 6/14/2021 197 Section J-1502000-30

1. J-1502000-30 Section J-1502000-30 states a boiler at building 2440, J-1502000-25A does not reflect a boiler for Heating Hot Water. Will the government provide clarification to which table is correct?

2. J-1502000-30 Section identifies building NASPEN-3680 requires season HVAC startup and shutdown. J-1502000-30 also states the boiler and HVAC system is NIC. Will the government provide clarification to how this work will be completed if the boiler and HVAC systems are not in the contract?

1. J-1502000-30 shows the Heating system is part of the Startup and Shutdown but the heater is not a Boiler, it is an electric heater per J-1502000-10. There is no boiler in 2440, there is an electric heater per J-1502000-10 HVAC Systems

2. Contractor is not required to perform PM or IMP Services on the Heating and Cooling system in Bldg. 3680; it is not included in Section J. However, you will be required to start-up and shut-down this building seasonally as required in Section C.

21 6/14/2021 J-1502000-10DHA Fire Protection Systems

1. The DHA inventory lists approximately 208 portable fire extinguishers. Does the Government have a preferred vendor for the maintenance of the portable fire extinguishers? What are the sizes of the portable fire extinguishers? 5lb, 20lb or 40lb and how many of each? GOVERNMENT RESPONSE PENDING

22 6/14/2021 808 Section J-1603000-01

1. J-1603000-01 Natural Gas Distribution System Corry Station includes a quantity of three for Buildings Served/Meters. J-1601000-06(Natural Gas Assets) lists a quantity of 147 natural gas meters. Will the government provide the correct number of natural gas meters for Corry Station?

For the purpose of bidding, use the information provided in Section J. 0009

Amendment 0009

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. Posted Question No. GOVERNMENT RESPONSEDate Received

No.

23 6/14/2021 808 Section J, Annex 1603

1. J-1603000-01 Natural Gas Distribution System Saufley Field states it serves buildings/meters a quantity of six, J-1601000-06(Natural Gas Assets) lists a quantity of eight natural gas meters. Will the government provide the correct number of natural gas meters for Saufley Field?

For the purpose of bidding, use the information provided in Section J. 0009

24 6/14/2021 819 Section J-1605000-02

J-1605000 Building 2270 Naval Hospital Pensacola Central Energy Plant.

All steam is generated in the Naval Hospital Pensacola Central Energy Plant located at Building 2270 adjacent to the Navy Hospital facility. This plant will be manned 24 hours a day. The boiler plant includes two dual-fueled boilers (natural gas/fuel oil) each rated at 20.9 MBTU’s operating at a nominal pressure range of 90-100 psig and temperature range of 320-350 degrees F. Both boilers are controlled using Hawk 4000 control systems, which are continuously monitored via the plant DDC system. Superheated steam is delivered to a header then piped through a single pipe to the Hospital steam distribution system. Condensate is returned to a condensate tank then to the boilers. All makeup water is softened, de-aerated and treated.

Natural gas is used as primary fuel with #2 fuel oil as back up.

The above states that Building 2270 Central Energy Plant has superheated steam and the make-up water is softened.

1. Will the government provide the type of equipment and manufacturer used to generate the superheated steam to allow offerors to provide the accurate proposals?

2. Are there water softeners installed and operational at this location for the make-up water. Will the government provide the make, model, serial number of the equipment for all offerors to provide the accurate proposals?

1. Two Cleaver -Brooks boilers (model # CB 200-500-150) are used to produce steam in B2270, the NHP CEP. Boiler #1 serial number is 0L101958 and NBN# is AO156035. Boiler #2 serial number is 0L096420 and NBN# is AM483230.

2. The make-up water is not softened at this plant. The water is only treated by a DA tank and a automatic water treatment system.

The automatic water treatment system is continuously monitored and status displayed on the plant's DDC system. 0009

25 6/14/2021 820 Section J-1605000-02

Steam Distribution System

J-1605000 Building 804 Steam Plant.

Boiler Plant delivers steam into a distribution system serving six buildings: 802, 845, 853, 2434, 2435, and 2438. Distribution piping is a combination of direct buried and above ground piping. A large section (approximately 220 ft.) of the remaining active distribution system failed in 2018 and was bypassed with above ground piping. This piping is required to be installed prior to heating season and removed after heating season on an annual basis. The pipe is stored in building 804 when not in use. The steam distribution system includes approximately 9,150 linear feet of steam pipe that ranges from less than two inches to 6 inches. The steam distribution system contains approximately 50 steam pits/manholes. A majority of the system has been abandoned in place.

The above states the Steam piping has to be installed prior to heating season and the stored once the heating season is complete.

1. Will the government provide the pipe size, length of sections, what type of connections, pipe wall thickness, pipe material, and if the piping is insulated what kind of insulation, to allow offerors to provide the accurate proposals?

2. What is the distance from Building 804 where the piping is stored, to the location where it must be installed?

1. The pipe size is 6 inch Sch 40 and comprised of 20 FT sections and 2 inches of fiberglass insulation that has an aluminum jacket.

2. 1000 FT

26 6/14/2021 4 Section C. Annex 0100000 1.7

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

Will the government provide a list of all facilities, systems, and assets that are not fully functioning as they relate to Section C limits of liability during the solicitation? if an system, facility or asset is beyond reasonable repair (BRR), how is that determined? Is it by the contractor or the Government? If a system or equipment is BRR and that decision is made who is responsible for the cost of replacement of that system or equipment, the contractor of the Government?

GOVERNMENT RESPONSE PENDING

27 6/14/2021 8 Section F 0200000 Deliveries or

Performance, Spec Item 2.15.2.1 Non- Recurring Work Proposals

Non-Recurring work proposals are due to the KO within two working days following receipt of request.

This is a very short amount of time in the event that subcontractor quotes are required , and in order to acquire competitive quotes and the best value for the Government. Will the Government allow additional time in the event that subcontractor quotes are required?

GOVERNMENT RESPONSE PENDING

28 6/14/2021 10 Section C. Annex 0200000 2.3.7

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J- 0200000-04. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

J-0200000-04 includes numerous instructions that are inactive, archived or cancelled. Examples include, NAVFAC MO-114, NAVFAC MO-200, NAVFAC MO-209, NAVFAC MO-

221, NAVFAC MO-225, NAVFAC MO-307, NAVFACINST 11300.37.

Does the Government want these inactive, archived or cancelled instructions utilized in developing maintenance practices?

These referenced instructions will be removed in a forthcoming amendment. 0009

29 6/14/2021 11 Section C. Annex 0200000 2.4

The Contractor shall generate work orders in NAVFAC Maximo per Spec Item 2.6.8 for all servicing, maintenance, and repair activities performed on Government-Furnished Items.

1. What type of work classification will be assigned to work orders (Service Call, PM, IMP, etc.) generated in NAVFAC Maximo for service, maintenance and repair activities on government furnished items?

GOVERNMENT RESPONSE PENDING

30 6/14/2021 11 Section C. Annex 0200000 2.4

The Contractor shall generate work orders in NAVFAC Maximo per Spec Item 2.6.8 for all servicing, maintenance, and repair activities performed on Government-Furnished Items.

Who determines the classification for the SO or PM, i.e. urgent, emergency or otherwise? And if it is a Government entity how does the contractor correct the designation when the Call Center incorrectly designates an issue that is not urgent as such?

The person generating the Service Order (S/O) designates the category (E, U, R). The RCC follows the SOP. If the Contractor disagrees with the priority, they should contact the KO, COR and/or POC on the S/O.

31 6/14/2021 11 Section C. Annex 0200000 2.4.2

The Government Furnished Facilities(GFF) identified in J-0200000-06 not appear of sufficient size to store all the parts, materials, and equipment required to meet the Performance Standards outlined in Section C Annex 1502000, Section C Annex 1502000-DHA, Section C Annex 1601000, Section C Annex 1602000, Section C Annex 1603000, Section C Annex 1604000, Section C Annex 1605000, Section C Annex 1606000, Section C Annex 1607000.

1. Is the Government going to provide additional GFF to allow the Contractor to meet these requirements?

2. Has the GFF included in J-0200000-06 changed from the current contract? Will the contractor have to move materials and equipment because of a reduction in GFF between the two contracts?

Amendment 0005 removed Buildings 3816 and 3834 because the buildings are no longer safe to utilize and will be demolished at a later date.

0009 0005

Amendment 0009

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. Posted Question No. GOVERNMENT RESPONSEDate Received

No.

32 6/14/2021 11 Section C. Annex 0200000 2.4.2

1. Do all GFF facilities contain air conditioned spaces? If not, please identify the ones that do not.

2. Is the contractor responsible for the maintenance of GFF? If so, what level of maintenance is required?

3. Will the Government confirm that the locations included in J-0200000-06 are in good condition and do not have roofs and walls that have deteriorated? If the any of the locations have walls and roofs that have been damaged and/or deteriorated, will the Government confirm that all mold and mildew that exists which cause poor air quality and breathing issues for occupants as well as damage to equipment will be addressed?

4. Are any of the facilities included in J-0200000-06 condemned?

a. During the site visit damage was observed to numerous buildings included in J-0200000-06.

i. Building 458 has a tarp over part of the roof and boarded up windows. There was also noted a roughly 10x10' opening above the rollup doors.

ii. Building 1771 appears to be in disrepair and has numerous boarded windows and cracked window panes. The perimeter fence and gate is also damaged.

iii. Building 3834 had orange traffic barrels blocking the entrances and the structure appeared to be leaning.

b. Will repairs be completed prior to the beginning of the contract?

i. If not, will the Government confirm that the buildings are safe for contractor use?

GOVERNMENT RESPONSE PENDING

33 6/14/2021 12 Section C. Annex 0200001 2.4.3

Government owned Facilities are considered incidental to performance and are not considered GFP. The Government will make available to the Contractor certain facilities for use in connection with this contract. A list of the facilities that will be made available to the Contractor is provided in J-0200000-06. The Contractor shall maintain all shops, material storage, buildings, structures, and all areas furnished for the performance of this contract in a clean, neat, orderly and sanitary condition. The use of these facilities for any other purposes is prohibited.

1. Will the contractor be permitted to use facility 1771 Auto Vehicle Shop to complete maintenance and repairs on contractor owned vehicles and equipment?

Yes, the contractor will be permitted to complete maintenance and repairs on contractor owned vehicles and equipment provided that it does not impact any maintenance of government owned vehicles and equipment.

34 6/14/2021 13 and 23 Section C-0600000; Spec Item 2.6.1 and 2.8.8

The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP 800-171, SECNAV Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171.

The Contractor personnel whose work involves access to controlled unclassified information shall undergo a Tier 3 Investigation to verify their trustworthiness.

1. what is the time frame it takes for the Government to complete a Tier 3 investigation? Assuming that during that time the employee cannot perform his duties until he/she passes the Tier 3 it is important to understand how long they will be delayed by the Government investigation. 2. Request that the Government identify the CUI that will be included in the contract.

GOVERNMENT RESPONSE PENDING

35 6/14/2021 5-45 Section C-0600000 Port Operations The Header for 0200000 - Management and Administration is listed as Section C-0600000 Port Operations. Is this a typographical error?

Yes, it will be corrected in a forthcoming amendment. 0009

36 6/14/2021 13 Section C Annex 0200000, Spec Item

2.6.3.1 Completing Work Orders 2

Upon completion of all work, the Contractor shall complete the Work Order in Maximo and notify the customer's point of contact.

How is the customer's point of contact to be notified when the work order in Maximo has been completed? Is the Work Order considered complete upon notification to the customer? GOVERNMENT RESPONSE PENDING

37 6/14/2021 15-16 Section C Annex 0200000, Spec Item

2.6.8 NAVFAC Maximo 6

The Contractor shall maintain and keep current all asset records and system descriptions associated with any annex in this contract. The Contractor shall maintain and keep current all workload data, such as: service orders, project orders, preventive maintenance, preventive maintenance incidental repairs, integrated maintenance, integrated maintenance repairs, inspection, testing, and certifications, other recurring services, etc.…

Will other entities or Government personnel be making changes within the data fields that the Contractor is responsible to maintain and keep current? Does 'keep current" mean that the contractor is responsible, at its cost, for fixing the errors in the government's J table Annexes whenever one is discovered? If so, and because it is our understanding that currently the J Table annexes include thousand of errors, how is the contractor to provide these fixes tot he Government's erroneous J Table data? Is it a CDRL to be provided weekly?

GOVERNMENT RESPONSE PENDING

38 6/14/2021 15 Section C. Annex 0200000 2.6.7

1. Request that the Government provide a copy of the local procedures used for notification of utility or other service interruptions.

2. Who's responsibility will it be to notify and coordinate outages with each building manager and tenant?

GOVERNMENT RESPONSE PENDING

39 6/14/2021 15 Section C. Annex 0200000 2.6.7

If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, COR, affected tenants, and customers in accordance with local procedures.

Is support of scheduled and unscheduled service interruptions required by the Government or other Government contracts (FEAD) to be included in the offeror's firm fixed price? If so, please provide historical data on number and types of outages.

GOVERNMENT RESPONSE PENDING

40 6/14/2021 15 Section C. Annex 0200000 2.6.7

Scheduled outages shall be performed outside of Government Regular Working Hours, with the following specific exceptions:

- Outages affecting only billeting facilities such as housing and dormitories shall be scheduled during normal working hours.

- Outages affecting facilities 512, 513, 514, 516, 1099, 3744, and 3748 shall occur between 0000 and 0600.

- Outages affecting MWR and retail operations shall be scheduled outside of operating hours.

1. Do any of the locations identified require escorts services? If so, will they be available during the prescribed time frames?

2. Will the contractor have access to all facility interiors after hours?

3. Will government employees (boiler inspector, VTE inspector, etc.) be available after hours?

4. If the required work will exceed the available time frames, will the Contractor be allowed to schedule the work to exceed those time frames?

1. Yes, some locations require escorts.

2. If escorts are required, the Contractor will not have access after normal duty hours.

3. Normally Govt employees are not available after normal duty hours, but it may be negotiable. Contractor can arrange for a NAVFAC VTE inspector to be available at a scheduled time.

4. Negotiable. Contact the KO/COR.

41 6/14/2021 15 Section C. Annex 0200000 2.6.7

The Contractor shall receive and track requests for service interruptions per Section F.

1. Is this the report identified in Section F 2.6.7 as 'Outage_report_example.xls (included in Amendment 0006)'?

2. If so will the government provide an example prior to Amendment 0006?

This will be edited in a forthcoming amendment, an example will be provided to the awarded contractor shortly after award. 0009

Amendment 0009

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. Posted Question No. GOVERNMENT RESPONSEDate Received

No.

42 6/14/2021 15 Section C. Annex 0200000 2.6.8

Required data fields for Service Provider Information is provided in J- 0200000-09 and Asset Information is provided in J-0200000-09 shall be provided for all work performed in Annexes/Sub-annexes 1502000 Facility Investment, 1601000 Utilities Management, 1602000 Electrical, 1603000 Natural Gas, 1604000 Wastewater, 1605000 Steam, 1606000 Water, 1607000 Chiller, 1700000 Base Support Vehicles and Equipment, and 1800000 Environmental.

There appears to be a typographical error for the Service Provider Information. Should the section be J-0200000-08 instead of J-0200000-09?

The attachment should read -08 and -09 not -09 and -09… This will be corrected on a forthcoming amendment. 0009

43 6/14/2021 16 Section C. Annex 0200000 2.6.8

1. Will the Government have a detailed inventory of all assets, components, and equipment that the Contractor is required to service under this contract without inaccuracies, omissions, or redundancies in NAVFAC Maximo by the contract start date?

2. If the Government is not going to have an accurate inventory in NAVFAC Maximo by the start date, is the government going to require the Contractor to complete this inventory? If so, how long will the Contractor have to complete the inventory and update

3. If the NAVFAC Maximo inventory is inaccurate or incomplete on the contract start date, how will the Contractor be able to meet the requirements of Section 0200000 Spec Item 2.6.6 and J-0200000-12?

4. What is the percentage of accuracy of the inventory in NAVFAC Maximo as it relates to the assets, components, and equipment the Contractor is required to service under this contract?

GOVERNMENT RESPONSE PENDING

44 6/14/2021 16 Section C. Annex 0200000 2.6.8.3

The Contractor shall submit a list of personnel requiring NAVFAC Maximo accounts per Section F.

1. Is there a maximum number of NAVFAC Maximo accounts that the Contractor can have?

2. Once the list of personnel requiring NAVFAC Maximo is submitted to the Government, what is the anticipated turn around time for those personnel to gain access to NAVFAC Maximo, so the Contractor can meet their contractual obligations of direct entry into the system?

There is no maximum # of Maximo accounts. The Government cannot state typical turnaround time to establish a Maximo account.

It is the contractor's responsibility to ensure accounts remain active through activity/usage. Inactive accounts will not be supported.

45 6/14/2021 17 Section C Annex 0200000 2.6.8.4

The Contractor shall hire or develop a Maximo expert, this expert will be expected to perform basic Maximo functions, and perform Maximo transactions without assistance from the Government after the initial training.

1. Will the Government grant administration access to NAVFAC Maximo for the required Maximo Expert the Contract is to have on staff? What does the Government define as "basic Maximo functions" ?

No, Contractors are not given Administrators rights. The Maximo personnel will be granted the required access to perform all required tasks.

46 6/14/2021 19 Section C Annex 0200000 2.7.1.2

The Quality Manager or designated alternate shall have a current CMQ/OE certification and at least five years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity.

The CMQ/OE certification is geared for mass manufacturing, chemical treatment plants, and engineering design type requirements. FAR Subpart 46.2 Contract Quality Requirements does not include this certification. As the CMQ/OE certifications does not appear applicable to any of the work or scope of this contract, will the Government remove the CMQ/OE certification requirement?

Yes, we will change this to 5 years of experience or CMQ/OE certification in an Amendment. 0009

47 6/14/2021 23 Section C. Annex 0200000 2.8.5

1. Do any of the facilities identified in J-1502000-03 Facilities Description require maintenance personnel to be escorted?

2. If so, will the Government identify those buildings? GOVERNMENT RESPONSE PENDING

48 6/14/2021 23 Section C. Annex 0200000 2.8.6.1

The Contractor may experience delays while waiting for escorts. The Government estimates the wait period can be up to 15 minutes. The Contractor shall notify the Government Performance Assessment Representative (PAR) and appropriate point of contract if an escort is not available after 15 minutes and access to accomplish the work is denied. Unscheduled requirements, e.g., trouble calls, may require a longer wait for an escort.

Will the Government provide and maintain an up to date and accurate list of PAR’s and their area of responsibilities for the Contractor? If the Government fails to provide an escort within the 15 minutes allotted, who is responsible for the cost of the contractor employee wait time and delay which adds time and cost to the work order?

GOVERNMENT RESPONSE PENDING

49 6/14/2021 42 Section C. Annex 0200000 2.14.2

When work is expected to exceed the recurring work limits, the Contractor shall notify the KO and provide a rough order of magnitude (ROM) estimate for the work exceeding the Contractors recurring work limits of liability within two hours of identification for further direction, per Section F.

How is the ROM supposed to be acquired within 2 hours, which seems like an unreasonable time frame to allow the contractor to review and propose the cost and effort to complete the SO? Will the government revise to allow the contractor a reasonable amount of time, possibly 4-6 hours to notify the government if the effort is going to exceed the recurring work limit and then 48 hours at a minimum to produce a ROM? Does the Government have a specific format for the rough order of magnitude (ROM)? What is the time frame that the Government is required to review and respond to the ROM? If the Contractor provided ROM is not agreed to by the parties, will that asset be identified in MAXMIO so that no future SO will be ordered on that same asset for that same issue which the government made a decision not to have repaired?

GOVERNMENT RESPONSE PENDING

50 6/14/2021 32 Section C. Annex 0200000 2.9.13

Contractors will arrange for their own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment.

Does civilian EMS respond to 911 calls within the PNRC area? If not, how is the Contractor to arrange for emergency medical treatment within the PNRC area?

1. Yes, EMS responds to NASP complexes. 2. Dialing 911 from a land line goes to the JAX RDC, and in-turn is redirected to NASP FD. Calling 911 from a mobile phone goes to local dispatch center.

You must notify all dispatch centers which NASP complex the emergency is on.

51 6/14/2021 51 Section C-1501000 Facility

Management, Spec Item 3.1 Provide Data Calls

The Contractor shall be expected to support various data calls on any subject within the scope of this contract.

Data call reports requiring an Email or a minimal written response are submitted within two hours of receipt of the request. Responses requiring significant research and data accumulation and presentation effort are submitted within the Government provided submittal timeframe.

Request that the Government provide clarifying details as to what type of data calls will require significant research and data accumulation. Does the scope of a data call include conducting inventories? If inventories are to be included in data calls and an inventory of any category of assets can include hundred and sometimes thousands of items as well as substantial labor hours and costs to accomplish, will the government agree that inventories will not be included as "Data Calls"? Will the government affirm that any inventory of an asset will be done under the IDIQ CLIN rather than the recurring work CLIN? Are data calls only for items that are CDRL requirements? If not, can the government provide more definition as to what "Data calls" are?

GOVERNMENT RESPONSE PENDING

52 6/14/2021 51 Section C-1501000 Facility

Management, Spec Item 3.1 Provide Data Calls

The Contractor shall submit a weekly Work Order Report documenting all Open and Completed Work Orders, per Section F.

Is the inclusion of this requirement in the Data Call Spec Item a typographical error?

GOVERNMENT RESPONSE PENDING

Amendment 0009

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. Posted Question No. GOVERNMENT RESPONSEDate Received

No.

53 6/14/2021 58 Section C. Annex 15010000 3.3

The Contractor shall perform ICAP services to ensure accurate asset inventory and condition information to properly support Condition Based Maintenance Management (CBMM).

An initial asset inventory will be available in NAVFAC MAXIMO at contract start, however, the Contractor shall add any omitted or missing assets during the first year of ICAP asset assessment

1. Is there a Government Instruction/Manual that governs how the Infrastructure Condition Assessment Program is to be performed? If so, will the government provide it?

2. To allow the Contractor to properly support Condition Based Maintenance Management (CBBM), will the government provide the Instruction governing CBBM?

3. Will the Contractor be the only organization maintaining the asset database and conducting ICAP services in NAVFAC Maximo?

4. Is the Government requiring a complete asset inventory across the PNRC area within the first year of the contract? Or any year of the contract? if so, is a complete inventory to be included in the current CLINs of this contract or is it going to be conducted through a modification to the contract, providing a scope and allowing the contractor to price for this additional work?

GOVERNMENT RESPONSE PENDING

54 6/14/2021 59 Section C. Annex 15010000 3.3.1

The Contractor is responsible for updates to asset data for all facilities and equipment regardless of whether or not they are maintained under this contract.

1. How will the Contractor receive asset data updates for facilities and equipment that are not maintained under this contract?

2. Is there a standard template used by the Government to provide asset information to the Contractor for assets installed, removed, or replaced outside of this contract?

3. Can the Government provide an estimated number of assets that are not maintained under the contract which will require updates by the contractor?

4. Will the information on assets installed, removed, or replaced outside of this contract provided by the Government, contain all the information required by J-0200000-09?

GOVERNMENT RESPONSE PENDING

55 6/14/2021 59 Section C. Annex 15010000 3.3.1

Performance Standard

MAXIMO asset data is updated within 10 days of identification or notification of change.

1. Is the Contractor to both validate the asset inventory provided by the Government for accuracy and have it entered in NAVFAC Maximo within the 10 days identified in the Performance Standard?

2. Are the 10 days in the Performance Standard calendar days or workdays?

GOVERNMENT RESPONSE PENDING

56 6/14/2021 59 Section C. Annex 15010000 3.3.1

The Contractor shall ensure that assets are properly tagged. The format for asset tags and guidance on assets that require tagging are in J-1501000-03.

What is the total number of facility assets that will require tagging?

Per Spec Item 1501000 Spec Item 3.3.1, contractor is responsible for updates to asset data for all facilities and equipment, regardless of whether or not they are maintained under this contract.

57 6/14/2021 59

Section C. Annex 15010000

Attachment J-1501000-03 Asset Tagging Guidance

3.3.1

1. Are all facility asset standard titles to be labeled, 'NAVFAC UEM ASSET INVENTORY' as identified in J-1501000-03?

The label in attachment J-1501000-03 is just an example and standard guidance of asset tagging. 0009

58 6/14/2021 59

Section C. Annex 15010000

Attachment J-1501000-03 Asset Tagging Guidance

3.3.1

The Contractor shall ensure that assets are properly tagged. The format for asset tags and guidance on assets that require tagging are in J-1501000-03.

1. Will the Government provide the data for the required fields in J-1501000-03?

No, the contractor is expected to manage and execute asset tagging.

Required data fields for updates to asset information are indicated in J-0200000-09. The label in attachment J-1501000-03 is just an example and standard guidance of asset tagging.

59 6/14/2021 59 Section C. Annex 1501000 3.3.1

The Contractor shall be responsible for all changes to asset inventory updates within NAVFAC MAXIMO including adding, deactivating, and updating assets via direct entry.

1. Will the Contractor be the only entity adding, deactivating and updating utility assets? Will the Government also be making changes to the assets that the Contractor is responsible for updating?

No, the Government works in Maximo. 0009

60 6/14/2021 60 Section C. Annex 15010000 3.3.1

The Government will provide format requirements for nomenclature of assignment of new asset numbers. Formats may change at any time at no additional cost to the Government.

1. When will the government provide the asset nomenclature format requirements?

2. How will those requirements be delivered to the Contractor?

1. Asset nomeclature requirements are provided in attachment J- 0200000-09. The label in attachment J-1501000-03 is just an example and standard guidance of asset tagging.

2. Any changes to asset tagging formats will be provided to Contractors via the modification process. This will be clarified in a forthcoming amendment.

61 6/14/2021 60 Section C. Annex 15010000 3.3.1

The Government will provide format requirements for nomenclature of assignment of new asset numbers. Formats may change at any time at no additional cost to the Government.

1. If the formatting for asset nomenclature changes, will the Government require all existing assets to be changed to the new format? No, not unless it is requested via the modification process. 0009

62 6/14/2021 60 & 61 Section C. Annex 15010000 3.3.2 & 3.3.3 What is the difference between Dynamic Equipment and Non-Dynamic Equipment? GOVERNMENT RESPONSE PENDING

63 6/14/2021 60 Section C. Annex 15010000

Section J-1502000-06 3.3.2

The general direct condition rating guidance is shown in J-1501000-05. Meter Group Condition Rating Guidance is provided in J-1501000-06.

J-15010000-06 contains information pertaining to Excavation Forms and Instructions. Can the Government clarify whether Meter Group Condition Rating Guidance is provided? Typo will be corrected in a forthcoming amendment. 0009

Amendment 0009

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. Posted Question No. GOVERNMENT RESPONSEDate Received

No.

64 6/14/2021 61 Section C. Annex 15010000 3.3.3

The Contractor shall perform condition assessments on facilities and structures to support ICAP and CBMM following the process in BMS B-15.1.5 ICAP: Continuing Inspection and Assessment Process.

What is BMS B-15.1.5 and will the government provide a copy of it?

The Government cited an incorrect reference to BMS. The correct process will be provided to the contractor and references to the BMS will be removed in a forthcoming amendment.

65 6/14/2021 63 Section C. Annex 15010000 3.4.2

The contractor shall issue an electronic permit and obtain concurrence of Navy activities having an interest in subsurface features, the Contractor shall follow instructions provided in J- 1501000-07, and follow procedures regarding Linear Foot (LF) distances per permit, per the directive.

J-1501000-07 is not included in the solicitation. Can the Government clarify where the instructions are located?

Section C, Annex 1501000 3.4.2 will be changed to state: J- 1501000-06 in a forthcoming amendment. 0009

66 6/14/2021 64 Section C. Annex 15010000 3.4.3

1. How will the contractor receive warranty information from the Government.

2. How soon after work is completed will the contractor receive the warranty information from the Government? GOVERNMENT RESPONSE PENDING

67 6/14/2021 70 Section C. Annex 15020000 1.1

Stand-by electrical power generators located within the electrical power generation plant or which serve more than one facility are covered under 1602000 Electrical. Facility Investment includes maintenance only for auxiliary generators serving individual facilities.

1. Is there an electrical generation plant located within the PNRC area that the Contractor will be responsible for operation and maintenance?

2. Section 1602 does not contain any information on auxiliary generators. Are there any auxiliary generators that serve more than one facility?

3. If an auxiliary generator only serves one facility and that facility is a Utility own facility, will the…