JL-5_N6945019R1830_SiteVisitBrief.pdf

Local Guard Services

Pre-Proposal Conference and

Site Visit Kickoff Briefing

RFP N69450-19-R-1830

18 July 2019

Introduction

The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

General Contract Requirements

Overview of the PWS and Technical Specifications

Proposal Requirements and Basis for Award

Site Visit Schedule

Nothing said today shall alter the requirements of the solicitation.

The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

All attendees must sign in on the site visit log. The sign-in sheet and brief will be posted to FBO via amendment after the site visit.

No questions will be answered at the sites.

RFP/Site Visit Questions and Answers

All questions/pre-award inquiries must be submitted in writing

This ensures all potential offerors receive information at the same time.

Follow the instructions in the RFP, Section L.4 PRE-AWARD INQUIRIES, for submission of questions

All Pre-award Inquiries must be submitted on the Government Pre-award

Inquiry Form (JL-1)

Deadline for submission of pre-award inquiries is 2:00 PM EDT, Tuesday, 23 July 2019

All questions and responses will be posted to FBO via amendment

Questions resulting in a change to the solicitation will be addressed in an amendment

** Do not attempt to contact the Government site visit points of contact for additional information **

Solicitation Documents

Solicitation, Attachments, and Amendments

Posted on the Federal Business Opportunities

(FBO) website at:

https://www.fbo.gov/

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from FBO

Vendors are encouraged to register on FBO to receive automatic updates regarding the solicitation

Overview of the Contract

General Description:

The outcome to be achieved is a contract to include all labor, management, supervision, tools, materials, equipment, and transportation to effectively execute guard services for sub-annex

0401000 Force Protection at Fleet Logistics Center Jacksonville

Heckscher Fuel Terminal and Defense Logistics Agency (DLA)

Distribution Naval Air Station (NAS) Jacksonville, FL. Services will be procured utilizing a facilities support indefinite-quantity contract with recurring and non-recurring work contract line item numbers (CLINs).

The primary North American Industry Classification System (NAICS) code for this procurement is 561612.

The outcomes for this acquisition are consistent with the Federal

Acquisition Regulation (FAR) 37.101 definition of service contracts.

Supports PBSC (Performance Based Service Contracting)

Uses Navy-wide templates

Standard structure

Tabular format

Annex 0100000 – Contains information relevant to the entire scope of the contract. Only includes Section C

Annex 0200000 – Management and administration requirements relevant to the entire scope of the contract.

Includes Section C, F, and J

Annex 0401000 – Force Protection contains the technical information and requirements. Includes Section C, F, and J

PWS General Information

Spec

Item Standard Use

General Information

Information unique to the understanding of the technical requirements of this specification

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification.

Recurring Work

All Recurring Work technical requirements of this specification.

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Labor (UPL) guard services (negotiated).

SECTION C: Annex Content – Technical Sub-Annex 0401000

SECTION F: Summarization of reports

Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments

Recurring Work

Non-Recurring Work ELINs

Other attachments such as:

Definitions and Acronyms

Wage Determinations

Directives, Instructions, and References

Employment Suitability

Standards of Conduct

Training Requirements

Post Manning Requirements

Post Orders

Standard Operating Procedures

FSC Discussion Topics

Government Furnished Facilities identified in Section J, Annex 0200000, Attachment J-0200000-05 are provided in as-is condition.

Office furniture and other incidental items related to the facilities are provided in as-is condition. If these items do not meet your needs then it is your responsibility to provide items that meet your requirements.

Vehicles, equipment (weapons and storage) and supplies are not Government Furnished.

Local Guards Services

Site Visit Schedule

*Eastern Daylight Time (EDT)

Times are subject to change.

Site Visit Schedule

*Eastern Daylight Time (EDT)

Times are subject to change.

Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity

Combination of recurring work (firm-fixed price (FFP)) and non-recurring work

(indefinite delivery indefinite quantity (IDIQ))

Each period of performance has two Contract Line Item Numbers (CLINs), one for recurring work and one for non-recurring work

Contract Term:

One year base period and four one-year option periods, total of 5 years

FAR 52.217-8, Option to Extend Services, provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Lowest Price Technically Acceptable (LPTA)

The Government may limit the number of proposals evaluated for technical acceptability to the lowest priced offerors

The Government intends to evaluate proposals and award a contract without discussions

Proposal Requirements

Volume I – Responsibility Determination Binder

Volume II – Price Proposal

Section B

Section J Exhibit Line Item Number (ELIN) Pricing Attachment

(J-0200000-07)

Price Narrative

Volume III – Non-Price/Technical Proposal

Factor 1 – Corporate Experience

Factor 2 – Management and Technical Approach

Factor 3 – Safety

Factor 4 – Past Performance

Important Dates – Current as of 18 July 2019

18 July 2019 - Site Visit

23 July 2019 - GPI cutoff

13 Aug 2019 - Proposal Due

01 Dec 2019 - Anticipated Award

01 Jan 2020 - Contract Start

** Note: Check the FBO website for any updates to these dates issued via amendment to the RFP**

Lessons Learned (prior to proposal submission)

Review the instructions and submittal requirements in Sections L and M of the

RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

Sign and return all solicitation amendments

Address every element within each factor

Make sure insurance information is up-to-date for the safety factor

Utilize the attachments provided in Section J to submit Corporate Experience, Safety, and ELIN pricing data in the format provided.

Ensure consistency of data within proposal (price and technical)

Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal

Do not copy and paste from a prior proposal

Ask questions if you are uncertain about something

Site Visit Schedule

*Eastern Daylight Time (EDT)

Times are subject to change.

TIME* ACTIVITY

07:00 - 09:00 Arrive at NAS Jacksonville Yorktown Gate, Building 9 parking area to obtain base pass

09:30 - 10:00 Welcome/Introduction/Site Visit and Security Briefs, NAS Jacksonville, Building 110 1st Floor, DLA

Aviation Training Room

10:00 - 10:15 Break

10:15 – 11:00 Depart DLA for tour of DLA Distribution Post 1, 2 and 3

11:00-13:00 Lunch break (Reconvene at 1300 at FLCJ Heckscher Fuel Terminal)

13:00 – 14:00 Tour of FLCJ Heckscher Fuel Terminal Post 1, 2, and 3

14:00 Site Visit complete.